LIU – EVM status and next steps LIU-PS Contribution to overall CtC 2016 budget situation EVM budget trends 5 December 2016

LIU-PS contribution to overall LIU CtC In 2015 prices Work package Description Cost to Completion (Material + M to P) LIU-PS 4 RF systems 7,416 LIU-PS 5 Power Converters 3,042 LIU-PS 15 Civil Engineering 2,969 LIU-PS 9 Injection 2,931 LIU-PS 6 Beam instrumentation 2,356 LIU-PS 3 Magnets 1,000 LIU-PS 7 Beam Intercepting Devices 800 LIU-PS 8 Vacuum System 717 LIU-PS 1 Management 606 LIU-PS 16 Radiation Protection 560 LIU-PS 13 Cooling and Ventilation 260 LIU-PS 14 Installation, Transport and handling 230 LIU-PS 11 Controls 181 LIU-PS 2 Beam dynamics 151 LIU-PS 21 Commissioning and Operation 124 LIU-PS 12 Electrical Systems 75 LIU-PS 20 Survey 50 Total 23,470 groups MCHF RF 7.4 EPC 3 SMB ABT BI 2.4 MSC 1 STI 0.8 Others ~2.5 LIU-PS : ~13% of the LIU CtC 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

LIU-PS budget situation per group for year 2016 Major budgets in 2016: BE-BI, TE-EPC, TE-ABT, BE-RF, TE-VSC Many thanks to Ana Guerrero, Serge Pittet, Jan Borburgh, Carlo Rossi 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting LIU-PS Budget trends Data extraction : 29.11.16 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting LIU-PS Budget trends Budget code 61030 now belonging to BE/OP (K. Hanke) TE/ABT: Extended period to validate septum prototype and vacuum tank following 10/2016 review Corresponding budget (99252) must move to 2017 Injection kicker upgrade work on track and less expensive To be updated with next baseline BE/BI: BGI more expensive, 540 kCHF  620 kCHF Wire scanner design, 19 kCHF  50 kCHF Mainly BLM cabling already committed, payment expected in 2017 Details: https://indico.cern.ch/event/516893/contributions/2030412/attachments/1295557/1931529/BI_LIU_PS_review_June2016.pdf 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting LIU-PS Budget trends TE/EPC: Looks like massive overspending/commitment 150 kCHF overspent on 99268 (low energy magnet converters) with another 50 kCHF committed BUT: 160 kCHF will be transferred from EPC budget code (converter controls) Accounting adjustment book closing 2015 of 100 kCHF missing? 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting LIU-PS Budget trends Data extraction : 29.11.16 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting LIU-PS Budget trends BE/RF: High-level RF 2016 spending on track Work package redone by Sylvie and Carlo, accounting correction removed Low-level RF Underspending, electronics design office invoice outstanding TE/VSC: On track 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting LIU-PS EVM status for year 2016 status at the 2016 CSR and on 1st December 2016 2016 CSR 1st Dec. 2016 SV = -614 kCHF CV = -408 kCHF SV = -363 kCHF CV = -155 kCHF [1] Schedule Variance (SV) = Earned Value (EV) – Planned Value (PV) [2] Cost Variance (CV) = Earned Value (EV) – Actual Cost (AC) 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

EVM status metrics – 2016 CSR In kCHF   Comment Schedule Variance -614 BE-RF: Development of PS kicker cavity system not linear: 5% completion (WU from Jan- 15 to Dec-18). SV = -200 kCHF. BE-RF: Prototype development of high gain 10 MHz feedback amplifier & upgraded 40/80 MHz feedback amplifier not linear: 0.4 over 2 units completed (WU from Jun-15 to Mar- 17). SV = -200 kCHF. BE-RF: Digital beam control not linear: 0% completion (WU from Jun-16 to Jul-20). SV = - 100 kCHF. TE-ABT: Septa and bumper magnets 42 prototype studies. No unit delivered so far. SV = - 200 kCHF. BE-BI: Beam loss monitors electronics not linear: 19 units over 250 equipped (WU from Jan-16 to Dec-17). SV = -150 kCHF. EN-EL: Invoicing for cabling campaigns for EYETS 16-17 in progress. SV = +400 kCHF. Cost Variance -408 BE-BI: Beam loss monitors electronics: electronics components already procured but units not yet validated. CV = -250 kCHF. BE-RF: Components for prototype amplifiers, PS kicker system and digital beam control already purchased, but units not yet validated. CV = -400 kCHF. TE-EPC: Power converters components delivered in advance (batch contract). CV = -100 kCHF. EN-EL: Invoicing for cabling campaigns for EYETS 16-17 in progress. CV = +400 kCHF. 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

EVM status metrics – 1st Dec. 2016 In kCHF   Comment Schedule Variance -811 updated BE-RF: Development of PS kicker cavity system not linear: 5% completion (WU from Jan-15 to Dec-18). SV = -200 kCHF.  High-power RF WUs updated by Carlo and Sylvie BE-RF: Prototype development of high gain 10 MHz feedback amplifier & upgraded 40/80 MHz feedback amplifier not linear: 0.4 over 2 units completed (WU from Jun-15 to Mar-17). SV = -200 kCHF.  High-power RF WUs updated by Carlo and Sylvie BE-RF: Digital beam control not linear: 0% completion (WU from Jun-16 to Jul-20). SV = -100 kCHF.  Purchased hardware required in any case (1-turn FB boards) TE-ABT: Septa and bumper magnets 42 prototype studies. No unit delivered so far. SV = -450 kCHF.  Technical details to be clarified BE-BI: Beam loss monitors electronics not linear: 19 units over 250 equipped EN-EL: Invoicing for cabling campaigns for EYETS 16-17 in progress. SV = +400 kCHF. Cost Variance -430 BE-BI: Beam loss monitors electronics: electronics components already procured but units not yet validated. CV = -100 kCHF. BE-RF: Components for prototype amplifiers, PS kicker system and digital beam control already purchased, but units not yet validated. CV = -300 kCHF.  High-power RF WUs updated by Carlo and Sylvie TE-EPC: Power converters components delivered in advance (batch contract). CV = -300 kCHF. EN-EL: Invoicing for cabling campaigns for EYETS 16-17 in progress. CV = +400 kCHF. 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

EVM status metrics – 1st Dec. 2016 In kCHF   Comment Schedule Variance -363 Late reporting; real delays, e.g., TE/ABT or BE/RF Cost Variance -155 Cost increase, e.g., BGI; outstanding TID for power converters 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

LIU-PS example for the biggest variances Installation during EYETS Installation during EYETS Specifications for magnet first Late reporting? 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

LIU-PS example for the biggest variances External review in 10/2016 Changes to work package for 2017 baseline accordingly 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

LIU-PS TT2 EVM status for year 2016 status on 5th December 2016 SV = -167 kCHF CV = -38 kCHF On track One magnet with new power converter after EYETS for validation [1] Schedule Variance (SV) = Earned Value (EV) – Planned Value (PV) [2] Cost Variance (CV) = Earned Value (EV) – Actual Cost (AC) 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

Sylvie Prodon, Heiko Damerau LIU-Project team meeting Summary LIU-PS About 78% of 2016 budget spent, more than 100% committed Important increase of spending Technical delays and uncertainties in certain areas LIU-PS TT2 On track Re-baselining Opt for one baseline per year for straightforward follow-up Collect changes in between baselines 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting

LIU-PS budget situation for year 2016 5 December 2016 Sylvie Prodon, Heiko Damerau LIU-Project team meeting