Composite Benefit Rates Fall 2014

Slides:



Advertisements
Similar presentations
Renee L. Wallace Associate Vice President Academic Personnel Services August 9, 2013.
Advertisements

PeopleSoft Time & Labor What Roles are in Time & Labor? 1) Individual 2) Manager 3) Timekeeper.
Business and Fiscal Officers Meeting – 9/21/10 Presented by: Glen Jones, Director Post-Award Research and Sponsored Programs.
HR Contacts Meeting May 23, 2013 Human Resource Mgmt Services Office of Management & Budget.
Salary Cap.  Salary cap is the difference between what is charged and the cap which is allowed by NIH Example (FY): PI Salary: $250,000NIH Cap (2011):
University of California, Berkeley Composite Benefit Rates Fall 2014.
May 9, 2012 Arizona State Retirement System AASBO Bi-Monthly Membership Meeting 0.
Kuali Budget Construction Training Catherine Maddaford KBC Administrator.
HRFUNdamentals Hiring Graduates for Summer Hiring Graduates for Summer Session Teaching Presented by Maya Bronston and Renee Lineback.
Effort Reporting and PARs What You Need to Know Before You Sign Your PAR January 24, 2013 Maja Marjanovic Director, Sponsored Programs.
Fiscal Year University of Nevada School of Medicine Self-Supporting Budgets.
Budget Journals and the Retro Process. Budget Journals & IDB’s Handout with form samples available.
Pooled Fringe Benefit Rates Proposed Implementation Plan Clemson University February, 2006.
May 19, Permanent Budget & Staffing Pending Allocations.
PURPOSE OF PAYROLL CERTIFICATION 1 The Payroll Certification is an important tool for Fiscal Officers and/or Delegates. It’s purpose is to allow Fiscal.
Budget Update August 12, 2014 Mary Simon Senior Director, Budget Development & Planning Mary Simon Senior Director, Budget Development & Planning 1.
Pooled Fringe Benefit Rates Proposed Implementation Plan Clemson University February, 2006.
Summer Payroll Review April Payroll Services 2 Today’s Discussion Summer Session Calendar Review – Linda Tripp Summer Session Process Review – Linda.
University of California, Berkeley Composite Benefit Rates.
Task Force on Federal Grant and Contract Compliance: Implementation Activities Dr. Jack Finney and Dr. Bill Knocke.
Summer Payroll Review April Human Resources Services 2 Purdue University 2010 Summer Employment Calendar Fort Wayne.
Financial Leave Accounting George Gomez 03/26/2014.
Summer Payroll Review April Payroll Appointment Service Center 2 Today’s Discussion Summer Session Calendar Review – Sandy Skiles Summer Session.
June 1, 2011, Human Resource Services Agenda Fringe Benefit Pool Perquisites Alternate Work Location Additional University Employment Florida Minimum.
University of California, Berkeley Composite Fringe Benefit Rates Job Aid Adjustment to FY12 Payroll Expense Last Revision: August 8, 2012.
Salary and Additional Pay Encumbrances Planned Go Live May 1, 2015.
4/06 Clemson University FY2007 Pooled Fringe Implementation.
Presentation Author, 2006 An Overview of Unclassified Leave BATO Facts and Snacks.
Budget Planning & Development Presented by: Elizabeth Bay, Senior Budget Analyst Tammy Anthony, Assistant Budget Director Mary Simon, Senior Budget Director.
Reimbursed Release Time (RRT) and FAC Additional Pay Office of Research & Sponsored Programs 1.
Salary and Additional Pay Encumbrances July 2, 2015.
Introduction Guy Narine Manager, Newark Grants Office Phone: (973) Fax: (973) –
Cost Sharing. Objectives Review roles and responsibilities Facilitate pro-active, continuous monitoring of cost share commitments Review Cost Share Summary.
Merit Program  Overview – General Information  Employee Eligibility  Merit Allocation Pools & Funding  Merit Awards, Process, Rules  Draft.
Florida International University G-51 April 9, 2010.
EFFORT CERTIFICATION AND THE PERSONNEL ACTIVITY REPORT WHY AND HOW.
1. Determining PSRS/PEERS Eligibility Check DESE’s Educator Certificate Search tool to see if your employee holds a valid Missouri teaching certificate.
1 Faculty Deferred Pay. 2 Agenda New Hires Salary Changes Position Changes Additional Assignments Terminations Calculations Posting Questions.
Liberal Arts Payroll Process Summer Payroll. CLA Employment Center Hours: 8 a.m. – 11:30 a.m. and 1 p.m. – 3:30 p.m.
Duquesne University’s Payroll Transition: Salary Entitlement to Payment in Arrears.
PURPOSE OF PAYROLL CERTIFICATION 1 The Payroll Certification is an important tool for Fiscal Officers and/or Delegates. It’s purpose is to allow Fiscal.
“How To” Session Summer 2016 Budget/Position Control Vanessa Sifuentes
2016 SPaRC Retreat Afternoon Concurrent Session #2 Ask HR!
Yasuko Shirakawa, PHR, SHRM-CP Office of Human Resources
Faculty Additional Pay Processes and procedures
Reading a Budget Variance Report
Composite Fringe Benefit Rates Job Aid Adjustment to FY12 Payroll Expense Last Revision: August 8, 2012.
Graduate Assistant Informational Session
Budget Planning and Development Updates
Merit Process Budget Planning and Development FAR Meeting
Composite Benefit Rates
Reading a Budget Variance Report for Special Purpose Fund
Ad Hoc Committee on Summer Benefits Rate
Post-Doctoral Trainee Senior Professional Research Staff Staff
Yasuko Shirakawa, PHR, SHRM-CP Office of Human Resources
1. Know your business manager. -invite them to department
Intermediate Payroll Session
Budget Planning & Development
The Budget Amendment Process in FY 2014
Budget Planning & Training
Intermediate Payroll Session
Implementation of Terminal Vacation Payout Pool for FY 17
2017 Summer Salary Additional Compensation
Overview of a typical grant budget
Overview of a typical grant budget
DOM UCPath Training August 22, 2019 Part 1.
Yolanda Castorena Eliza Garcia
Fiscal Year-End Planning
Budgeting for Human Capital
UCF Rising: Preparing for Departmental Salary Encumbering
Presentation transcript:

Composite Benefit Rates Fall 2014

Composite Benefit Rate Part of an overall financial management strategy implemented July 2012 by the Office of the Chief Financial Officer (OCFO) regarding employer-paid fringe benefit costs. Related to the decentralization of fringe benefit budgets Will increase predictability and decrease variability of one of the largest areas of cost for the campus Charged and budgeted as a percentage of salary All benefit costs will be managed by the home department regardless of the fund source Aligns hiring incentives This charging practice does not change an employees’ eligibility for or the employee’s cost of fringe benefit programs.

Composite Benefit Rates We are now in our third year of CBRs. You will notice few differences from last year’s structure and content: Expansion of the “Limited” rate to include pay types “BYN” Otherwise, the rate structure is the same as last year

Composite Benefit Rates UCB Composite Benefit Rates effective July 1, 2014 Approved Projections for Planning Purposes --------------------------> CBR Rate Group FY15 FY16 FY17 FY18 FY19 FY20 Academic 34.0%   35.0% 36.0% 37.0% Staff 42.1% 43.0% 44.0% 45.0% 46.0% Limited 17.5% 18.0% 19.0% Students (Grad & Undergrad) 0.0% Notes: Approved rates have been reviewed and approved by the Department of Health and Human Services for use by all fund sources for FY14-15. These rates will be applied to gross earnings to generate benefit costs posted to the general ledger. Rates beyond June 30, 2015 are estimates and are provided for planning purposes only. Future benefits rates are subject to review and approval by the Department of Health and Human Services on an annual or bi-annual basis. Rate changes reflect anticipated increases and decreases in benefit costs, including health care and retirement contributions. "Limited" includes Post Docs, Faculty Summer Salary, BYN payments and appointments with BELI code 2, 3 or 4. 11-Aug-14

Composite Benefit Rates FY14-15 rates were reviewed and approved by the Department of Health and Human Services (DHHS). Future rates will also be reviewed and approved by DHHS on an annual basis. Rates include most, but not all, costs traditionally known and “fringe benefits”. Excluded costs are Graduate Student Health and Fee Remissions Vacation Accrual All other costs in account series 52XXX GAEL For these excluded costs, you will see additional assessments where applicable and appropriate.

Composite Benefit Rates Just like FY13-14, application of the CBR will rely on the proper use of salary account codes and will be executed in the general ledger using the contract and grant module of BFS. Title code will drive the initial salary account code assignment If other data elements are present, an alternate salary account code assignment will be made: BELI code 2, 3, 4 or 5 Z comp Earn/DOS codes Salary Cap of $255,000/yr

Composite Benefit Rates Just like last year, BFS account code will drive the fringe cost calculation and the true fringe benefit costs posted to the general ledger. Please use the proper account codes for all transactions Fringe costs are transacted through the Contracts and Grants Module Invalid account codes impact CBR assessment—units can review invalid account codes using the payroll exception report and correct invalid codes using the cost transfer process Legacy information in PPP5302 is NOT the true cost The CBR assessment is the employer-paid fringe cost.

Composite Benefit Rates

Composite Benefit Rates Application of FY14-15 CBRs Payroll processed in August 2014 and beyond will carry the new rates August 2014 CBR descriptions will look similar to last year’s descriptions Payroll processed n July 2014 carried the “old” rates and had an unusual description July CBR assessments will be corrected with the September 2014 general ledger It is anticipated to post only the difference in costs, as opposed to restating the costs

Composite Benefit Rates Example: Faculty Member Jones just retired but is being recalled. What salary account code should be used and what CBR will be applied? Answer: Faculty Jones’ title code would indicate that we assign account code 50215 (Academic-Regular) and apply the academic CBR (34%). However, retirees typically have a BELI code 5, which would mean a categorical exemption from a CBR assessment. Thus the account code should be 50211 (Academic-Exempt) and a CBR of 0% applied.

Composite Benefit Rates Example: Contract Employee Williams has a 2 year staff appointment. What salary account code should be used and which CBR will be applied? Answer: The employee’s appointment has a title code that would typically be mapped to a staff salary account code and indicate the Staff CBR (42.1%). However, contract employees can have limited access to employee fringe programs and therefore a BELI code assignment of 2, 3 or 4. If the contract employee’s BELI code is 2, 3 or 4, a salary account code of 51232 would be assigned and the Limited CBR (17.5%) applied.

Composite Benefit Rates Example: Post Doc Fellow Smith has an NSF fellowship. What salary account code should be used and what CBR will be applied? Answer: Post Doc appointments carry title codes that would typically indicate the Limited CBR (17.5%). However, Post Doc Fellows typically have earn/DOS codes (FEN and FEL) that would indicate an exemption from CBRs and therefore 0% fringe cost. Thus, although the title code would indicate a salary account of 50212 (Academic-Limited CBR) , because of the earn code, the assigned salary account would be 50211 (Academic-Exempt CBR).

Composite Benefit Rates Composite Benefit Rates do not Change employee’s eligibility for benefits Change an employee’s contributions to benefit programs Change effort reporting systems or requirements Change leave reporting systems or requirements Change how we transact Graduate Student remission programs or GAEL Change how we transact expenses in account series 52XXX Change how we transact cost transfers

Composite Benefit Rates Composite Benefit Rates do: Change how fringe benefit costs are budgeted and expensed Change how account code is populated in HCM Change how we think about employer-paid fringe costs

Composite Benefit Rates Cost Transfers Continue to be entered into PPS using PPP5302 report info All transfers will be run through the contract and grant module Students in non-student title codes will be assessed fringe benefit costs at non-student rates Periodic “QA” reports to ensure proper account code usage “Opting out” will not influence the CBR applied Until UCPATH is implemented, legacy data will be present in the PP5302 report

Composite Benefit Rates Salary Cap FY14-15 CBRs continue to include a salary cap feature Application of a salary cap has not been programmed into PPS Salary Cap exclusions will be adjusted after-the-fact manually The government has stated, in writing, that a salary cap beyond FY14-15 will NOT be allowed Will work over the next several months to determine an appropriate response to the government’s position

Composite Benefit Rates Closure of FY12-13 CBRs FY12-13 CBRs were a special kind of rate called “provisional” Essentially, they were an estimate that needed to be trued up and rates “finalized” Final FY12-13 rates became the basis for FY14-15 rate approvals Must perform an analysis to understand the fiscal impact of the “final” rates and develop a plan to address differences Expect the analysis and plan to be developed over the fall semester

Composite Benefit Rates For more information: http://scr.berkeley.edu/costingpolicies Paula Milano 847-0899 pmilano@berkeley.edu