Invite Tenders.

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Presentation transcript:

Invite Tenders

Specify the Need (+ Market Sounding) Identify Suppliers Invite Tenders Evaluate Tenders Award Contract Invite Tenders

Invitation to Tender Package of documents issued to solicit tenders Specification Supplier Questionnaire (if not already issued) ITT Notices and Instructions Pricing Template Draft Contract (standard precedents available on purchasing website) Invite Tenders

Invitation to Tender - Timings Be realistic and fair about the return date Remember supplier approval processes Consider the complexity Consider bank holidays Ensure enough time between question deadline and tender deadline Invite Tenders

Dealing with Questions Issue Q&A to all suppliers Anonymise Q&A Consider commercial sensitivity If new information issued late consider response deadlines Invite Tenders

Pricing & Payment Ask for firm prices where possible Ensure price includes all requirements Resist paying in advance Pay on ‘acceptance’ of deliverables Ensure stage payments are linked to useful deliverables Invite Tenders

General Conduct Report potential conflicts of interest Use communication routes set out in ITT Do not ask for information before deadline Do not accept gifts or hospitality Respect confidential information Invite Tenders