Report from the GN4-1 Oversight Committee GA(16)021 Ivan Maric GN4-1 Oversight Committee, Chair 8th GA meeting, Prague 16/6/2016

GN4-1

Some GN4-1 achievements after the March Assembly … 15 April - SA7 negotiated breakthroughs with Microsoft: connecting the Microsoft cloud directly to GÉANT via dedicated, private ExpressRoute network connections. 21 April - SA7 launched a pan-European tender for IaaS solutions, which will establish a single digital market for the use of these services. The tender has received strong interest from many providers. 36 NRENs are involved with the tender and will make the services available to their respective communities. The tender will be completed in July 2016. The Annual Report and the Project Achievements will be presented at the November GA before the EC Review Work on a GN4-1 Key Achievements paper

GN4-1 update GN4-1 project has been extended for 4 months (only for the network costs in SA1): It will end on 31 August 2016. Latvia is now officially a partner. All other activities finished on 30 April 2016. Still to do: Late SA1 deliverables D5.4/D5.6 & milestone M5.4 Project Annual Management Report due after August Project Final Report due after August GN4-1 EC Review Rehearsal 6-8 September 2016 in Cambridge. GN4-1 EC Review 22-24 November 2016 in Brussels.

GN4-1 Deliverables

GN4-1 Milestones 94% done

Financial update EUR 3M underclaim Manpower 98% 1.5M due to the change of depreciation rules 1.5M due to underspent manpower Manpower 98%

QASPER in GN4-1 Results of GN4-1: 48 deliverables reviewed on time, thereof 24 in the last two months !! 2 deliverables still outstanding pending completion 1 final deliverable due at the very end of GN4-1 Great effort by all participants: 16 Reviewers, Tech-Editors and PMO Many thanks to:  Aurelija Gefeniene, Claudia Battista, Floor Jas, Ingrid Melve, Janos Mohacsi, Joao Ferreira, Josh Howlett, Lars Fischer, Léonie Schäfer, Mauro Campanella, Peter Kaufmann, Robert Sultana, Sabine Jaume-Rajaonia, Stelios Sartzetakis, Victor Reijs, Miloš Cvetanović

GN4-2

GN4-2 update 32-month project beginning 1 May 2016 and ending 31 December 2018 Grant Agreement is expected to be signed before October 2016. GN4-2 has a new structure, different from the GN4-1 structure. There are three NAs, three SAs and four JRAs. Helping raise European research to the next level, promoting scientific excellence, access and re-use of research data and supporting Open Science. Driving European-wide cost efficiencies in scientific infrastructure through the promotion of interoperability on an unprecedented scale with other e-infrastructures.

GN4-2 Structure NAs NA1 Project Management NA2 Communications and Outreach NA3 Partner, Users and Stakeholder Relations  SAs SA1 Network Infrastructure and Services Operations SA2 Trust & Identity and Multi-Domain Services SA3 Operations and Services Assurance JRAs JRA1 Network Infrastructure Evolution JRA2 Network Services Development JRA3 Trust and Identity Development JRA4 Application Services Delivery Development

QASPER in GN4-2 Change in Co-Chair Position Mauro Campanella (GARR) steps down as QASPER Co-Chair Martin Bech (DeIC) takes over Co-Chairs for GN4-2: Léonie Schäfer (DFN) and Martin Bech (DeIC) Plan for GN4-2: 108 deliverables expected Evenly distributed QASPER Reviewers are invited to continue Volunteers for the Review Panel are welcome

GN4-1 Oversight Committee Lessons learned Matthew Scott GÉANT Board meeting 06/04/2016

Background and Findings The Board have reviewed the effectiveness of the GN4-1 Oversight Committee (GN4-1 OC) and while acknowledging the GN4-1 project itself was relatively short and mostly a continuation of work from GN3plus have noted the following:  With the bulk of the work done, the project remained on track with no significant issues raised. There was one exception to the plan (security testbed work being carried out that was not specifically mentioned in the workplan) which was dealt with by ceasing the work and passing to the Network Advisory Board to resolve. The underspending and extension was raised by Project Management and dealt with by the OC who agreed the recommendation for extension  The directly elected members (as subset of the Board) meant that there was: alignment of Board and project ‘exec’ decision powers quicker decision making and more devolved authority to Project management  The quarterly VC meetings held were sufficient for: efficiently addressing the requirements of a project working to plan providing adequate support for Project Management  There has been improved Partner engagement and transparency with: Regular progress reporting to GÉANT Board Regular updates to GÉANT Assembly demonstrating the active role of the Committee.

More Findings It is necessary for the Board to maintain its general oversight of the GN4-2 project and the formation of GN4-2 Oversight Committee is recommended, based on the GN4-1 ToR (as attached with some small amendments in Annex 1) and members as in the GN4-1 OC.  Under the new Oversight Committee, GÉANT Project Management is responsible for delivery according to plan.  The Oversight Committee will appoint Project Advisory Board(s) as required for addressing challenges or where the project management need subject matter expertise.  Resolutions of such exceptions will be referred to the OC for information or, if material, for approval.

Board recommendation The Board therefore recommend that a GN4-2 Oversight Committee be formed to oversee the delivery of the GN4-2 project in accordance with the ToR provided to the Assembly