Health Management Information System (MIS-HR) Tamil Nadu Health System Project (TNHSP) Government of Tamil Nadu Department of Health & Family Welfare

Auto population of data at the Institutional level Components of HMIS Hospital Management System- HMS Management Information System-MIS Auto population of data at the Institutional level MIS HMS Clinical Information

OP Registration

OP Consultation

Pharmacy

Laboratory

No. of Districts-32 No. of HUDs-42 32 Districts& 42 Health unit districts No. of Districts-32 No. of HUDs-42

Current Reporting system DPH/DM&RHS/NRHM/DME

S.No Directorates Project/Mission Web Based Application Institution Periodicity Contents 1 NRHM www.nrhm-mis.nic.in www.tamilnadu.nhsrc-hmis.org (bridging between state to central-encrypted data transmission) District Monitoring unit Monthly, quarterly and Annually Monthly NRHM report (GOI) XML file from tnhmis.org 2 NRHM-TN DPH www.tnhmis.org PHC ISMR, Form 9 and other reports 3 www.picme.tn.nic.in Weekly MCH - MCR & CCR DETAILS 4 DM&RHS,DPH, Secondary care hospitals &PHCs Daily & Monthly OP, IP,Clinical data ISMR, 5 www.mrmbs.tn.nic.in PHCs Maternal Benefit details 6 DME Proposed Phase III Medical College institutions Daily & monthly 9

HMIS – Features DMS DPH DME Unified Reporting Platform across health directorates (DMS, DPH, DME) Automatic collation of data at every level Standardization of input formats, codes, etc. Instant availability of data across the health chain Around 600 input forms and 1200 reports provided. Modules include Clinical including institutional performance parameters Ancillary including lab, pharmacy, equipment tracking, etc. Program information covering major National programs Administrative including Finance, Personnel, Vehicle and Infrastructure Totally aligned with NRHM reporting requirements Dynamic report generation facility Analytical and graphical presentation of data Health indicators with alerts Totally centralized web based application Ease of maintenance – upgrade, update, change High Data security and integrity Facilitates rapid implementation and roll out DMS DPH DME CLINICAL (OP/ IP/ DELIVERY etc) INST.PERFORMANCE ANCILLARY (Lab, Equipment, Pharmacy) PROGRAM INFORMATION (Malaria, JSY,etc) ESTABLISHMENT Building , Vehicle & other infrastructure FINANCE PERSONNEL

Login Page

After Login, Modules were displayed in the main page

From Home Page, Select Personnel Data Entry to see the Personnel Screens

List of Forms in Personnel Module

PERSONNEL MODULE Personnel Module Comes under Administrative Information System. For any Individual employee, Employee Details such as employees' qualification, personal details, post details, transfer ,PG details, promotion details, disciplinary details, service related details, retirement details, family member details and nomination details are captured. Number of posts, sanctioned strength, In position, vacant details are captured in Manpower-sanctioned positions screen. Increment Details of an employee is captured group wise in Sanction of Increments screen

PERSONNEL MODULE Regularization details of an employee captured in Regularization of Staff screen master Probation details, Surrender of leave salary details are captured in Declaration of Probation screen, Sanction of surrender leave salary screen respectively. Deputation details, Disciplinary action taken against an employee are also covered under Deputation of Staff Screen and Disciplinary Action status Entry screens respectively. Compulsory retirement details, employee audit and hospital audit details are also covered under personnel module. Various types of leave details such as EL credit\Debit, EOL with MC and without MC etc are covered in detail in Leave Details Form Other screens captured in personnel module are Cadre Register, Employee Position Screen, Representation of SC/ST, Record Sheet.

EMPLOYEE DETAILS SCREEN

Sample SR Entry Data Uploaded

TOTAL NUMBER OF SERVICE REGISTERS UPLOADED TILL 2012 DMS 8000 Service Registers uploaded online DPH 5000 Service Registers uploaded online DME 17000 Service Registers uploaded online

Personnel Module Data upload Status Directorate   Status Remarks DMS In progress District Data entry in progress DPH Employee details collected and emp. no generated.. Data entry Format shared for DPH institutions DME Employee details collected and emp. no generated for all institutions . Data entry Format shared for all DME institutions