Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer

Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer

Standard Bank Update Done thus far   Done thus far The costs of banking have been negotiated and have been revised, The mandate of the Diocese of Johannesburg has been consolidated. This means that all Parish Accounts that have been using Standard Bank under the Diocesan Finance Board, will now have only 5 main signatories that were nominated by the DFB. Parishes no longer need to register signatories on their accounts as all payments will now be made using the electronic system of Standard Bank (Business Online). The Diocese will manage the application and control of the tokens issued to the operators and releasers at parish level. Parishes will no longer be able to issue cheques as these are no longer deemed to be a safe form of payment. All cheque books should be returned to the Diocese office. All parishes are encouraged to make use of debit cards for purchases currently being made for cash so as to reduce the use of cash.

Standard Bank Update To be done   To be done The KYC (Know Your Customer) process from Standard Bank has been completed as far as possible by the Diocesan office. Completion Date is the 30th October 2017. The Cash-Management functionality is currently being finalised in a non-live environment. Parishes are requested to approach the local Standard Bank branch with their forms filled in by the designated card holder and a copy of their certified ID, as authorised by the Parish Council for their cash debit cards. Should issues arise during this process the Branch should call our Standard Bank Account Executive, Bontle Shole or the Account Analyst, Stacey Saunders. All parishes that are not fully utilising the Business Online are requested to submit their operator details to ivy.matthews@anglicanjoburg.org.za so that we prepare for the training for them. Names to be submitted by the 30th October 2017. These activities should be concluded by 30th November 2017.

Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer

Stipends 2018   To be tabled for approval at DFB meeting on 22 October 2017 Salient features: Overall increase expected to be in the region of 8,5 to 9% Biggest contributors are: Medical aid at about 11% Pension contribution increased from 39% of stipend to 42%, an increase of 13,3% Specific restrictions Overall increase in cost to parish expected to be in the region of 8,5% to 9% Parishes may adjust these subject to No increase if parish has a budgeted deficit No increase if an accumulated deficit (liabilities exceed assets) No increase if there is a balance owing to the Diocese with the exception of an approved building or other loan for which payments are up to date. No increase if the Diocesan Contribution is below 10% of the parish income. Any variation from these restrictions must be specifically approved in writing by the Diocesan Office with the approval of the Archdeacon

Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer

2017 Q3 Management Accounts (I) This month YTD Total Last year Variance Actual Budget INCOME Diocesan Activities income Synod 25 650 26 636 Office of the Bishop 1 942 38 942 Diocesan affairs (602 644) (640 512) (5 795 673) (5 760 000) (7 680 000) (7 628 591) (575 052) (5 730 095) (29 905) Chapter income Church growth portfolio (47 330) (44 869) (219 342) (403 497) (538 000) (680 665) Total Chapter income (184 155) Trustee income Property (258 943) (147 250) (1 044 669) (1 324 182) (1 765 580) (1 792 709) Social responsibility 60 240 Total Trustee income (1 732 469) (279 513) Administration Diocesan office (62 618) (66 706) (613 708) (599 868) (799 830) (736 823) Financing activities (217 511) (87 570) (816 081) (787 500) (1 050 000) (1 131 222) Total Administration income (280 129) (154 276) (1 429 789) (1 387 368) (1 849 830) (1 868 045) 42 421 (1 161 454) (986 907) (8 423 895) (8 875 047) (11 833 410) (11 909 770) (451 152)

2017 Q3 Management Accounts (E) This month YTD Total Last year Variance Actual Budget EXPENSES Diocesan Activity expenses Synod expenses 275 151 17 848 311 207 160 500 214 000 54 966 (150 707) Office of the Bishop 134 782 138 099 1 482 858 1 242 405 1 728 500 1 230 760 (240 453) Diocesan affairs 27 693 18 366 286 817 165 162 220 210 146 877 (121 655) Province 162 214 161 796 1 459 926 1 455 000 1 940 000 1 725 036 Total Diocesan Activity exps 599 840 336 109 3 540 808 3 023 067 4 102 710 3 157 639 (517 741) Chapter Expenses Church growth 37 334 40 532 248 549 364 500 486 000 149 290 School for ministries 128 998 96 090 940 872 864 126 1 152 170 1 477 717 (76 746) Pastoral Care 148 666 155 510 1 317 065 1 398 474 1 864 625 1 548 826 Total Chapter expenses 314 998 292 132 2 506 486 2 627 100 3 502 795 3 175 833 120 614 Trustees expenses Diocesan Centre 214 025 108 531 889 542 975 993 1 301 330 1 126 971 Total Trustees expenses 86 451 Administration activities Administration expenses 264 318 271 228 2 414 936 2 490 792 3 455 030 3 709 228 75 856 Financing expenses 149 264 62 777 461 611 564 543 752 720 811 823 Total administration expenses 413 582 334 005 2 876 547 3 055 335 4 207 750 4 521 051 178 788 Total expenses 1 542 445 1 070 777 9 813 383 9 681 495 13 114 585 11 981 494 (131 888) Net surplus before transfers 380 991 83 870 1 389 488 806 448 1 281 175 71 724 (583 040)

Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer

Amended structure of financial statements   The IV Manual has been updated to reflect the various changes arising from the review of last year's accounts as well as changes at Synod. The standard financial statements templates has been amended to: bring the income statement in line with the Diocesan Vision and the Bishop's charge; sort out a number of errors in formulae; simplify the layout. The wording of the Stewardship Report by the Wardens and Rector has been revised to take account of issues identified during the review of the 2017 financial statements The wording of the Independent Verifier’s report has been similarly amended

Revised Stewardship Report by the Rector and Churchwardens   We accept responsibility for the stewardship of the Parish and confirm that the administration and finances of the Parish have been properly managed during the past year in accordance with the Canons of the Church of the Province of Southern Africa and the Rules of our Diocese and in particular that: 1.    All income received has been properly controlled and accounted for. 1)    Income of a commercial nature and related expenditure has been separately detailed in the financial statements to assist in the return of information to SARS. 2)    It is specifically confirmed that the income and results of all groups which form part of the Parish have been included in the financial statements. 2.    All expenditure has been approved by the Parish Council and all major differences from budget have been explained and approved. 3.    A proper record of all Parish moveable assets is maintained and has been made available to the auditor or independent verifier. All these assets exist and are in good order. 4.    Proper Registers of all Parishioners, Services, Baptisms and Marriages and adequate staff and financial records have been maintained. 5.    Buildings have been properly maintained. The checklist required by the property committee of the Diocesan Trustees has been completed and has been made available to the auditor or independent verifier and has been submitted to the Diocesan Office.

Revised Stewardship Report by the Rector and Churchwardens   6.    We are satisfied that the buildings and assets of the Parish are adequately insured. 7.    With regard to staff, we confirm that 1)    contracts of employment complying with the standard established by the Remuneration Committee of the Diocesan Board have been entered into with all permanent lay staff; 2)    formal Memoranda of Understanding(s) (MOU) have been entered into with all clergy, have been approved by the Diocesan Executive Officer and a signed copy hace been lodged with the Diocesan Office; 3)    no emoluments of any kind have been paid to clergy, lay staff or volunteers in any way which does not conform with the laws of the country. 4)    we further confirm that all amounts paid to clergy and layworkers have been subject to taxation in accordance with the laws of the country and in accordance with the guidelines provided by the Diocese. 8.    The attached annual financial statements reported on by the Auditor or Independent Verifier correctly disclose all income and expenditure, assets and liabilities of our Parish.

Revised Independent Verifiers Report I have reviewed the attached annual financial statements for the year ended 31 December 2017, which were prepared on behalf of the Council by the Treasurer/Finance Portfolio. From my review I can confirm that these statements are in agreement with the accounting records of the parish and that in my opinion adequate records have been maintained. It is not possible to verify income before it is recorded in the records as cash received. I note the following matters which are referred to in the Stewardship Report by the Rector and Churchwardens will be brought/have been brought to the attention of the Parish Council and will be tabled at Vestry: (Include details of all such matters) I further report that the following matters have not been included in the Stewardship Report and have not been resolved to my satisfaction: Subject to the above comments, in my opinion, the attached Balance Sheet at 31 December 2017 fairly presents the financial position of the Parish at that date, and the Income & Expenditure account fairly presents the results of its activities for the year ended on that date.

Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer

Diocesan Administration Office   HR & Administration will be fully functional and will focus on; Leave Management; Payroll administration; and Staff contracting. Property Management will include the following areas; Administering the Insurance, Diocesan Property Management, Financial Management will focus on; Financial Administration; and Procurement Administration

Diocesan Administration Office   Q&A

Wardens and Treasurers Meeting Saturday 21st October 2017   AGENDA Welcome and Prayer Standard Bank Update Stipends 2018 2017 Q3 Management Account 2017 Financial Returns Template Discussion on Administration Closing prayer