Rutgers Connect / O365 – Migration Mini-KickOffs

Agenda Check Lists and Useful URLs SpreadSheets (Data Collection) Questions and Answers

User Checklist Change password if not changed since 1/15/2016 CAS password Expiration (Mark Spreadsheet – YES) Read and follow all Office 365 communications Emails and other info from local IT departmental staff 3 emails from OIT Use OWA if quick access is needed on Cutover Date Confirm migration has worked (email and calendar) Take advantage of offered TRAINING Provide Feedback

IT Staff Checklist Attend Kick Off Meeting with OIT (General and Mini) Collect Data and ensure it is clean and correct!!! Gather User Mailbox, Resource Accounts and Distribution Lists Info Use provided spreadsheets to submit data to OIT Correct netids! 8 day freeze period Work with OIT to map out Migration Date(s) Work with OIT and Comparex to provide access to departmental Email Server(s) [OIT will handle OIT administered email servers] Early Access Accounts (Learn Environment) Take Advantage of Offered TRAINING

IT Staff Checklist (continued) On Cutover Date: Setup Forwarding as needed [OIT handles OIT servers] Configure User desktops and Mobile Devices on Cutover Date ! (Have users use OWA in the meantime) Confirm Migration has worked Provide Feedback to OIT Communicate to user community (throughout the process) Change MX Records at the End [OIT handles OIT servers] Decommission old Email Servers [OIT handles OIT servers] Long Term: Delegated Administration

Useful URLs Assistance (local IT support, help desks, OIT staff) OIT Help Desks: https://oit.rutgers.edu/help Email: connect_migration_support@oit.rutgers.edu (IT Staff Only) https://oit.rutgers.edu/connect (all users and IT staff) http://rutgers.cpxportal.com/ (all users and IT staff) https://oit.rutgers.edu/connect/admin (IT staff) https://oit.rutgers.edu/connect/kickoff (IT staff)

Spreadsheets (Data Collection) Other Important Items 1 mailbox migrated per user MDM policies (Mobile Device Management) No Bulk Forwarding of email Migration Spreadsheet Three Key Spreadsheets: Request for Early Accounts for Rutgers Connect Spreadsheet High Level Departmental Info Spreadsheet Detailed Migration Info Collection Spreadsheet

Thank you for attending! Final Information Questions and Answers Thank you for attending!