New Initiatives Subcommittee Meeting Spring Meeting 2017 Jeff Laube – Chair 03 May 2017 04 May 2017 Presentation to TAC TAD

Workshop Presentation – Robbie Robertson Old/New Business Agenda Meeting Attendees TAC Newsletter Status NIS Action Items Workshop Presentation – Robbie Robertson Old/New Business Evolution/Role of NIS Wrap-up/Adjournment

Jeff Laube Robbie Robertson Peter Hartwich Jeanette Domber Attendees Jeff Laube Robbie Robertson Peter Hartwich Jeanette Domber Dave McGrath - T Peter Montgomery David Dress Joaquin Castro Steve Risse Rich Wahls - T T - Teleconference * AIAA Staff ** Visitor/Alumni

Workshop Presentation – Robbie Robertson Old/New Business Agenda Meeting Attendees TAC Newsletter Status NIS Action Items Workshop Presentation – Robbie Robertson Old/New Business Evolution/Role of NIS Wrap-up/Adjournment

Topics for 2017-Q3 TAC Council Newsletter Message from Your Speaker –– Allen Arrington Message from Your AIAA Director, Programs – Megan Scheidt  -or -  Message from Your AIAA Director, Content – Tom Irvine Betty’s Corner – Betty Guillie Meet Your Council Team: Governance Update Section/TC/IC/OC-of-the-Quarter? Other Recent Developments & Upcoming Events Any additions & substitutions anybody would like to propose? Contributions into Peter Hartwich by no later than June 12

Workshop Presentation – Robbie Robertson Old/New Business Agenda Meeting Attendees TAC Newsletter Status NIS Action Items Workshop Presentation – Robbie Robertson Old/New Business Evolution/Role of NIS Wrap-up/Adjournment

Aerospace Grads & AIAA Student Transitions Karen Thomas

Student Membership Student Dues = $25 Note: Student membership is required to participate in DBF, Regional Student Paper Conferences, Paper Design Comps, and to apply for scholarships. At this time, I do not have student membership broken out by undergrad, Masters and/or PhD.

Aerospace Grads by Degree (Grad data is from ASEE) 2016 graduate data is not available yet

Total Aerospace Grads Vs Student Transitions – View #1 (Grad data is from ASEE) 2016 graduate data is not available yet Current dues structure 1st year student to professional transition dues = $30 (25% of prof dues) 2nd year dues = $60 (50% of prof dues) 3rd year dues = $90 (75% of prof dues) 4th year dues = $120 (100% of prof dues) 2006 - discontinued the auto upgrade. Students were not asked if they wanted to transition to prof status, we just did it based upon graduation date. Retention was terrible and students complained. 2007- launched a new annual upgrade campaign, which included calling all eligible upgrades. ROI was poor. (1st yr. dues was $0) 2009 - moved to a 3 time a year campaign. Campaign outreach efforts were more aligned with graduation dates. AIAA also moved to a new membership database system and as such tracking and report generation changed. 2011 we made a really big push to encourage students to upgrade because the dues was going to increase in 2012 and we were moving to a 3 year dues transition. 2012 moved back to the 3 time a year campaign. 2016 transitioned to an automated marketing campaign, not working as expected. Will change the process in the coming months. Note: Outreach to graduating students is only part of our problem. Value for the price is a bigger problem. Students don’t feel they are getting additional benefits/services for increased dues.

Total Aerospace Grads Vs. Student Transitions - View #2 (Grad data is from ASEE) 2016 graduate data is not available yet

AIAA vs. Other Societies Membership Trends Jeanette Domber

AIAA vs. Other Societies Membership Trends – Annectodal Information Informally surveyed my colleagues that are also active in leadership of their professional societies International Society of Optics and Photonics (SPIE): In general, membership has gone up in recent years Driven by student members and academia Downturn in industry membership that is concerning American Astronomical Society& Division of Planetary Sciences (Science focused) Membership is roughly steady Good distribution of career levels Benefit from being the only professional societies for astronomy and planetary science

AIAA vs. Other Societies Membership Trends – Plan Forward Work with Karen to leverage AIAA resources Reach out to membership personnel at other societies American Society of Mechanical Engineers, American Society of Civil Engineers, American Society of Composites, American Helicopter Society, Institute of Electrical and Electronics Engineers, Society of Automotive Engineers Who else? Collect relevant data from other societies Membership trends Membership demographics Competition Membership fees Conference fees (for members, i.e. what’s the discount) Member benefits (free publications, newsletters, career resources, professional prestige, awards, etc. ?Survey to members, past members? What value do you get from AIAA? Why did you leave AIAA? ?Survey forum attendees who are not members when they register?

Workshop Presentation – Robbie Robertson Old/New Business Agenda Meeting Attendees TAC Newsletter Status NIS Action Items Workshop Presentation – Robbie Robertson Old/New Business Evolution/Role of NIS Wrap-up/Adjournment

Background and Moving Foward NIS asked to look at look at a “Clean Sheet” of the TC/PC structure Spent time understanding current structure and status of the TC/PCs Collected current data on TCs/PCs One third of the TCs/PCs not doing well – one third doing more than half the work (e.g. metrics that could be easily identified) Metrics easy to identify for some committees (awards, etc), not so easy for others (History TC) Stand-up and sunset – no nurturing or sunset methodology for starting or eliminating committees SciTech Workshop to help develop path Value of TC/PC-like part of AIAA – what should they be doing to serve the membership (metrics) Organization – how should “they” be organized to best serve and engage the membership Potential Parallels/Applicability to Section and Regions

Papers, conferences and journals Quick Output from Workshop: What are best things (high value) that we do well Papers, conferences and journals Creating forums for technical interaction and networking Insuring aerospace technical quality TC involvement/participation in all the above

Quick Output From Workshop: What should we consider de-emphasizing Outreach/contributing to policy makers / public policy Not very TC focused on technical tasks Doesn’t necessarily require a subcommittee chair Others already doing this task TC focus on STEM/K-12 Sections & Others are doing this better (better suited) Some TCs find this difficult to do Redundant/non-impact reporting Year-in-review (AA article) Newsletters within TCs Consider whether to make these “value-added” efforts within the TCs

Quick Output: What idea should be added/improved Define technical gaps/roadmaps within TCs Incentivize inter-TC cooperation/behavior Allow TCs to have space at the exhibits hall Serve as leaders for community of interest within TCs Extend the TC scope to include regions TC/Section outreach and communication Virtual presentations and workshops Output of conferences to interested parties Increased professional development (content and advertising) Multi-disciplinary TCs Many of These Ideas are Being Implements as Part of New Governance

Suggested Way Forward Actions - Conferences Idea Grouping: Additions to Conferences Section involvement in conferences and TCs – Local chair Allow TCs to have space at the exhibits hall Suggested Actions Talk to Peter Montgomery to find out what he is already doing with 2017 AIAA SPACE conference – heard he has significant Florida Section Involvement (Idea #1) Talk to TAC about idea of TCs at exhibits (Idea #2) Conference calls with Executive Boards of Conferences (Both Ideas)

Suggested Way Forward Actions – AIAA Changes Idea Grouping: Serve as leaders for community of interest within TCs Virtual presentations and workshops Output of conferences to interested parties Incentivize inter-TC cooperation/behavior Multi-disciplinary TCs Suggested Actions: Telecon with AIAA Staff Already list of experts on website – maybe “Ask AIAA?” linked to TCs (Idea 1) Find out if other ideas have been looked at (Idea 1-3) Suggested Actions: Discussion with TAC Find out if new Governance and PC structure action (Idea 4-5)

Suggested Way Forward Actions – TC Specific Ideas Idea Grouping: TC Specific Changes Extend the TC scope to include regions - TC/Section outreach and communication Define technical gaps/roadmaps within TCs Incentivize inter-TC cooperation/behavior Multi-disciplinary TCs Increased professional development (content and advertising) Bring back TC metrics Suggested Actions: Need implementation ideas – ask NIS to look at this Incentivize TCs to redo call for papers TAC funds No action - already happening Incentive TCs with awards or TAC funds to do more short courses TAC discussion

Workshop Presentation – Robbie Robertson Old/New Business Agenda Meeting Attendees TAC Newsletter Status NIS Action Items Workshop Presentation – Robbie Robertson Old/New Business Evolution/Role of NIS Wrap-up/Adjournment

NIS Evolving into Council New Initiatives Committee (TBR) The New Initiatives Subcommittee Purpose: The subcommittee provides a forum for the generation, evaluation, and conceptual planning of initiatives that will improve the Technical Activities of AIAA. The subcommittee reports to the Vice President, Technical Activities, who is an ex-officio subcommittee member. Council New Initiatives Committee (CNIC): The Committee provides a forum for the generation, evaluation, and conceptual planning of initiatives that will improve the AIAA Council of Directors. The Committee reports to the Speaker and Division Chiefs of the Council of Directors, who are ex-officio committee members.

Current NIS Membership (from 6/2009 approved charter) All TAC Group technical deputies (25) From 2-5 Deputy Directors from each Group Regional technical deputies (7) Currently Region V is not represented The Program Committee Coordinator (1) Deputy Coordinators have also been attending (2) Each TAC Program Committee Chair may appoint a NIS representative. None currently on NIS

Current NIS Leadership TCs PCs Regions

Council New Initiatives Committee Reports to Speaker & Division Chiefs of the Council of Directors Section & Regionl Activities Division Technical Activities Division Integration & Outreach Division Region I TAD Group 1 IOD Group 1 Region II TAD Group 2 IOD Group 2 Region III TAD Group 3 IOD Group 3 Region IV TAD Group 4 IOD Group 4 Region V TAD Group 5 IOD Group 5 Region VI TAD Group 6 Region VII

CNIC Leadership Selected by Council Leadership Council of Directors Speaker Chair Council New Initiatives Committee Section & Regionl Activities Division Technical Activities Division Integration & Outreach Division Deputy Deputy Deputy Region I TAD Group 1 IOD Group 1 1-2 1-2 1-2 Region II TAD Group 2 IOD Group 2 1-2 1-2 1-2 Region III TAD Group 3 IOD Group 3 1-2 1-2 1-2 Region IV TAD Group 4 IOD Group 4 1-2 1-2 1-2 Region V TAD Group 5 IOD Group 5 1-2 1-2 1-2 Region VI TAD Group 6 1-2 1-2 Region VII 1-2 Each Region or Group Identifies 1-2 Members

CNIC Takes On Council-Wide Actions and Issues Council of Directors Council of Directors Speaker Chair Council New Initiatives Committee Sections & Regions Activities Division Technical Activities Division Integration & Outreach Division Deputy Deputy Deputy Region I TAD Group 1 IOD Group 1 1-2 1-2 1-2 Region II TAD Group 2 IOD Group 2 1-2 1-2 1-2 Region III TAD Group 3 IOD Group 3 1-2 1-2 1-2 Region IV TAD Group 4 IOD Group 4 1-2 1-2 1-2 Region V TAD Group 5 IOD Group 5 1-2 1-2 1-2 Region VI TAD Group 6 1-2 1-2 Region VII 1-2 CIC Deputies Focus On Division Unique Actions and Issues

Confirm name of committee Next Steps Confirm name of committee NIS to CNIC (or other) Rewrite NIS Charter into CNIC (TBR) charter and related documentation to support Council of Directors Review appointment procedure for chair, deputies and membership Review and Update key roles and responsibilties Present to Council of Directors for adoption

Workshop Presentation – Robbie Robertson Old/New Business Agenda Meeting Attendees TAC Newsletter Status NIS Action Items Workshop Presentation – Robbie Robertson Old/New Business Evolution/Role of NIS Wrap-up/Adjournment

Next in-person meeting will be during AIAA Space 2017 Wrap-Up Next in-person meeting will be during AIAA Space 2017 September 12-14, Hyatt Regency, Orlando FL Next telecon Wednesday, June 14 Adjournment

Back-Up

Follow-Up Out-Brief to “Clean Sheet” Workshop – Suggested Actions Lawrence “Robbie” Robertson Jeff Laube 11 January 2017

Attendees to 01/10/2017 NIS Meeting Jeff Laube Dave McGrath Robbie Robertson Jeanette Domber Steve Rizzi Masoud Rais-Rohani Tom Butash – T Tom McLaughlin Betty Guillie* Tom Irvine* Rick Mange Peter Hartwich Abdi Khodadoust Tim O’Brien Rich Wahls Carlos Cesnik T - Teleconference * AIAA Staff ** Visitor/Alumni

Background and Moving Foward NIS asked to look at look at a “Clean Sheet” of the TC/PC structure Spent time understanding current structure and status of the TC/PCs Collected current data on TCs/PCs One third of the TCs/PCs not doing well – one third doing more than half the work (e.g. metrics that could be easily identified) Metrics easy to identify for some committees (awards, etc), not so easy for others (History TC) Stand-up and sunset – no nurturing or sunset methodology for starting or eliminating committees SciTech Workshop to help develop path Value of TC/PC-like part of AIAA – what should they be doing to serve the membership (metrics) Organization – how should “they” be organized to best serve and engage the membership Potential Parallels/Applicability to Section and Regions We Continue to Receive Valuable Input on Shaping The Future

Workshop Agenda 12:45 – 1:15 Welcome Remarks David Riley Introductory Remarks Sandy Magnus Workshop Purpose & Goals Jeff Laube / Robbie Robertson 1:15 – 2:00 Task 1: Define TC/PC Functions and Requirements 2:10 - 3:00 Task 2: Value/Success Exercise 3:10 – 4:00 Task 3: Addressing Stakeholder Needs 4:15 – 5:00 Report Outs & Next Steps/Follow-Up

The Questions and Ideas Considered at Workshop Review the role and requirements (aka functions) of a TC or PC? Place/grade functions on “high & low value / doing well/not doing well” quad chart Are these functions providing value to the Institute, our members, and important stakeholders? People Were Ready to Discuss Ideas and Approaches!!

Task 1: Define TC/PC Functions and Requirements: Concept: List/sort AIAA technical committee functions & requirements into 3 areas Quantitative: those functions having readily identifiable metrics (e.g., number of papers submitted to a “call for papers”) Qualitative: those functions not amenable to measurement (e.g., professional growth opportunities) Other (e.g., TC participation at non-aerospace event) Exercise 1a: list existing functions; Exercise 1b: list new ideas/functions

Task 2: Value and How Well Are We Doing Concept: Put functions/requirements into plot Asterisk next to those things unique to AIAA Doing Well Low Value High Value Not Doing Well * Unique to AIAA

Task 3: Addressing Stakeholder Needs “The Boss” Commitment to AIAA Committees impacts the continuing participation of their employees Play a role in the adoption and distribution of the Committees work internally to their organization Young Professionals Important to the future of the Committees and AIAA Haven’t been engaged with the Committees to the extent that is seen as desirable Quadrant 1/2/3 Functions High Value/Doing Well High Value/Not Doing Well Low Value/Doing Well “The Boss” (Do Functions address needs Y or N? If “N’” how do we provide value?) YPs (Do Functions address needs Y or N? If “N” how do we provide value?)

Quick Output: What are best things (high value) that we do well Papers, conferences and journals Creating forums for technical interaction and networking Insuring aerospace technical quality TC involvement/participation in all the above

Quick Output: What should we consider de-emphasizing Outreach/contributing to policy makers / public policy Not very TC focused on technical tasks Doesn’t necessarily require a subcommittee chair Others already doing this task TC focus on STEM/K-12 Sections & Others are doing this better (better suited) Some TCs find this difficult to do Redundant/non-impact reporting Year-in-review (AA article) Newsletters within TCs Consider whether to make these “value-added” efforts within the TCs

Quick Output: What idea should be added/improved Define technical gaps/roadmaps within TCs Incentivize inter-TC cooperation/behavior Allow TCs to have space at the exhibits hall Serve as leaders for community of interest within TCs Extend the TC scope to include regions TC/Section outreach and communication Virtual presentations and workshops Output of conferences to interested parties Increased professional development (content and advertising) Multi-disciplinary TCs Next Few Slides Groups These in a Way to Move Out On

Suggested Way Forward Actions - Conferences Idea Grouping: Additions to Conferences Section involvement in conferences and TCs – Local chair Allow TCs to have space at the exhibits hall Suggested Actions Talk to Peter Montgomery to find out what he is already doing with 2017 AIAA SPACE conference – heard he has significant Florida Section Involvement (Idea #1) Talk to TAC about idea of TCs at exhibits (Idea #2) Conference calls with Executive Boards of Conferences (Both Ideas)

Suggested Way Forward Actions – AIAA Changes Idea Grouping: Serve as leaders for community of interest within TCs Virtual presentations and workshops Output of conferences to interested parties Incentivize inter-TC cooperation/behavior Multi-disciplinary TCs Suggested Actions: Telecon with AIAA Staff Already list of experts on website – maybe “Ask AIAA?” linked to TCs (Idea 1) Find out if other ideas have been looked at (Idea 1-3) Suggested Actions: Discussion with TAC Find out if new Governance and PC structure action (Idea 4-5)

Suggested Way Forward Actions – TC Specific Ideas Idea Grouping: TC Specific Changes Extend the TC scope to include regions - TC/Section outreach and communication Define technical gaps/roadmaps within TCs Incentivize inter-TC cooperation/behavior Multi-disciplinary TCs Increased professional development (content and advertising) Bring back TC metrics Suggested Actions: Need implementation ideas – ask NIS to look at this Incentivize TCs to redo call for papers TAC funds No action - already happening Incentive TCs with awards or TAC funds to do more short courses TAC discussion

Need feedback on suggested actions Wrap-Up Need feedback on suggested actions