Disaster Resilience: Pre-Event Planning for Recovery Philippines Supply Chain Resilience Symposium and Workshop October 5 – 7, 2015 Patricia Bye Western Management and Consulting

Philippines Supply Chain Resilience Symposium and Workshop Today’s Agenda Disaster Resilience Benefits of Pre-Event Planning Keys to Success Best Practices Goal is increased supply chain resilience through proactivity, awareness and understanding. Philippines Supply Chain Resilience Symposium and Workshop

Philippines Supply Chain Resilience Symposium and Workshop Disaster Resilience Resilience is the ability to resist, absorb, and recover from the effects of a hazard in an efficient manner. UN International Strategy for Disaster Reduction Organizational capacity build-up Policy and institutional support Prompt and sustained restoration in aftermath Philippines Supply Chain Resilience Symposium and Workshop

Philippines Supply Chain Resilience Symposium and Workshop Why Prepare BEFORE Reduce or eliminate the problems of trying to locate required capabilities More efficient when resources, contractors, and options are already identified Enhanced speed by establishing relationships before an event occurs Philippines Supply Chain Resilience Symposium and Workshop

Lessons Learned: Principles Response can impact recovery. Short-term approaches have impact on long-term recovery. Early decisions determine the minimum recovery time achievable. Rebuilding is an opportunity to improve infrastructure and incorporate resilience. Incorporate flexibility and identify alternatives. Philippines Supply Chain Resilience Symposium and Workshop

Philippines Supply Chain Resilience Symposium and Workshop Keys to Success Restoration of economic supply chains depend on timely debris removal and efficient detours. Using a phased approach, temporary solutions and multi-optional approaches can expedite recovery. Limit scope to reduce complexity. Effective practices include: Identification of repair and replacement approaches in advance Prequalification of contractors Expediting contracting and construction approaches Incorporating accelerated construction technologies Philippines Supply Chain Resilience Symposium and Workshop

Philippines Supply Chain Resilience Symposium and Workshop Timely Debris Removal Philippines Supply Chain Resilience Symposium and Workshop

Philippines Supply Chain Resilience Symposium and Workshop

Major Decisions and Key Tasks: Infrastructure Recovery Short term – alternate routes determination – determine options for alternate ways to transport Temporary infrastructure – understand what is available and plan for additional options to use Pre-positioning – what can be pre-positioned to support response/recovery or what can be moved to lower risk areas to enable recovery What assets could be affected? – assess impact on system Make repair or replacement decisions, restore as is or improve decisions before Identify repair and replacement options and approaches beforehand What services, resources or special equipment may be needed? – identify needs, have list of potential suppliers, determine selection criteria to pre-qualify, have contracts in place, if possible National Cooperative Highway Research Program (NCHRP) Report 753: A Pre-Event Recovery Planning Guide for Transportation Philippines Supply Chain Resilience Symposium and Workshop

Temporary Structure/Detour Pre-Event Tasks and Considerations Determine temporary structure vs. existing detour route criteria.   Select alternate or detour routes in advance. Develop short-term infrastructure options and include multi-modal solutions. Maintain list of utilities and updated contact information. Coordinate with Continuity of Operations Planning (COOP) process. Include impact on other modes of transportation. Consider developing multiple options, such as using undamaged portions of infrastructure. Incorporate integrated multi-modal options - highway, maritime, rail, and aviation - where possible. Coordinate with utility purveyors for utilities in rights-of-way Establish process for acquisition of temporary structures. Identify options for standardizing components and using prefabricated elements. Identify suppliers for prefabricated structures. Identify locations to stockpile and pre-position supplies and resources. Compile databases with critical recovery information such as location of fuel resources. Consider maintaining an inventory of temporary bridges and prefabricated buildings. E.g. evaluate suitability and availability of existing state and national prefabricated bridge standards. E.g. Prefabricated bridges and temporary structures such as prefabricated buildings. Consider stockpiling of components. Evaluate regional stockpiles and locations outside vulnerable areas. Get conditional waivers in advance for short-term use of certain assets that may carry weight, size, or material restrictions, if required. Understand weight limits and requirements for transport of equipments and supplies. Philippines Supply Chain Resilience Symposium and Workshop

Emergency Highway Replacement: Precast Concrete Panels Panels have embedded leveling lifts. Can be removed and used at another location. Life-cycle cost is lower than cast-in-place solutions because panels last longer. California Department of Transportation Philippines Supply Chain Resilience Symposium and Workshop

Repair/Replace Pre-Event Tasks Considerations Identify rebuild vs. relocate criteria.   Determine repair/rebuild priorities. Consider infrastructure condition, e.g. planning to replace infrastructure identified as marginal or inadequate. Assess impact on network, e.g. repairable structures that restore most of the lost regional networks given higher priority. Address historical preservation requirements when applicable. Identify potential alternate sites for relocation. Consider whether re-siting to a reduced risk location is an option. Prepare/project cost estimates replacement and for possible land acquisition, if necessary. Identify mitigation approaches to incorporate such as seismic retrofitting, elevation changes, and flood proofing. Coordinate with Hazard Mitigation Plans to incorporate hazard mitigation into recovery planning Philippines Supply Chain Resilience Symposium and Workshop

Contracting Pre-Event Tasks and Considerations Develop list of prequalified engineers and contractors.   Maintain fresh list of potential contractors for competitive bidding. Select contractors with resources and expertise to accomplish projects under emergency situations. Establish contract templates and contracting protocols. Put in place contracts, Mutual Aid and Assistance agreements and MOUs, if possible. Establish Programmatic Agreement, MOA, or informal agreements to formalize rules of engagement, roles and responsibilities. Identify supplementary support resources. Put in place mutual aid agreements to pool community and regional resources, if possible. Develop contingency plans, especially for situations when mutual aid and resource sharing is not possible. Major incidents may adversely impact the availability of engineering, contractors, and materials. Consider regional formal resource sharing compacts. Emergencies that affect large regions can make resource sharing within the region impossible. Establish emergency contracting protocols in advance. Develop/practice accelerated administrative process. Flexibility in operational and contracting procedures can expedite reconstruction process. Identify and designate contracting officers. Establish relationships in advance among project stakeholders. Experienced contracting officers are critical in situations where problems may be encountered or when federal reimbursements are sought. Philippines Supply Chain Resilience Symposium and Workshop

Performance Based Prequalification Criteria Performance Criteria Major project experience Available equipment Performance evaluations Financial Criteria Financial capability Managerial Criteria Past illegal behavior Technical ability Key personnel experience Managerial Ability Bonding, sureties, and insurance National Cooperative Highway Research Program (NCHRP) Synthesis 390: Performance-Based Construction Contractor Prequalification Philippines Supply Chain Resilience Symposium and Workshop

Philippines Supply Chain Resilience Symposium and Workshop Thank You Pat Bye Email: pat.bye@consultingwestern.com Philippines Supply Chain Resilience Symposium and Workshop