CIC: November TOT for Mentor and BT Forums “It’s all about student achievement.” Vanessa Nieto-Gomez vnietogo@houstonisd.org Jean Duffey jduffey@teacher-mentors.com

Beginning Teacher September Forum #2 Classroom Management CIC adds name to slide CIC:

Connecting Forum Structure Part A Forum structure 3

Sharing Your Experiences Go around the room and state a break-through moment or a significant success in teaching you experienced since our last forum. This is an example of a connecting activity that you can use. You can develop your own, but keep it positive.

Agenda Agenda, Outcomes, Norms, and Connecting Activity Presentation from Student Support Services Announcements Closing

Norms Active Listening Appropriate use of electronics Equity of voice Respect for all perspectives Confidentiality Norms are the standards or expectations by which a group has agreed to operate while working together. They should be used whenever two or more people are working together for a productive outcome. Norms help to maximize the productivity and effectiveness in a positive setting and ensure that individuals are respected. They place responsibility on individuals for expected behavior helping to build community in your group, and, at the same time allow for risk taking. Norms should be positive, kept simple and be few in number. The optimum situation is for the group to develop their own norms.

Learning Forum Structure Part B

Training by Student Support Services Topic: Students Do Well When They Can Presenters: Michael Webb and Danette Maldonado Materials can be accessed here http://www.houstonisd.org/Page/153364 : Tools for Managing Problem Behavior Print the handout that goes with this presentation

Updates and Reminders for BTs Managing Updates and Reminders for BTs

Announcements Other announcements pertinent to your campus BTs Board policy says that new hires must complete the following within 15 working days from their start date: - IPDP - Participate in a goal-setting conference Other announcements pertinent to your campus BTs BTs verify in mentors activity in MAS The Managing part of the Forum Structure is this slide only.ICs add other announcements pertinent to your campus BTs.

MAS Password for BTs Employees receive two automatically generated accounts: Network Credential & HISD Application Credential when hired. The Network Credential is what your laptop uses and the password changes every 90 days. MAS uses a different password, the HISD Application Credential. Initially the new hire login ID for both: type “p” followed by two zeroes, then your 6-digit employee ID Number (ex. P00987654). The default Application password was your 6-digit employee ID number and the last 4 digits of your SSN. Try this first as the MAS Password. Teachers were asked to change this default Application, however if the new hire does not remember the password DO NOT CLICK ON RESET PASSWORD.  CALL the Help Desk and request an Application account password reset.  The user should be in front of a computer when speaking to the Help Desk (713.892.7378) so he/she can test logging into MAS BEFORE getting off the phone.  If there are problems logging into MAS with the reset password, the Service Desk can remotely access their computer and try logging into MAS while the user watches. Your login is the part before the @ in your email address (for example, my login is vnietogo from my email vnietogo@houstonisd.org).

Closing Forum Structure Part D

Reflecting on the Learning Complete the CAL Survey: What’s working? (What is going well so far this year?) What are your challenges/concerns? (Have there been any challenges or concerns that have been difficult to resolve?) What might be your next steps? (What might you do to address any pending concerns? Will you use anything that has been addressed in this learning?) What can I do for you? (What kind of support would you like from your mentor and what kind of training would you like from your CIC?) The Clsoe part of the Forum Structure is this and the next slide.

CAL Survey: Activities Completed with Mentor Which activities have you completed with your mentor? Check the boxes on the CAL Survey for the specific activities that you and your mentor completed together. Be sure to verify the completion in MAS.

Mentor November Forum #2 Targeted Support for BTs “It’s all about student achievement.” CIC NAME:

Connecting Forum Structure Part A Forum structure

Connector Think of and list the many success you have had since you began your work with your BT(s). (Silent, solo) Write down key phrases or a short description of your successes and significant decisions that led to those successes. Share your successes and significant decisions with your elbow partner. Be ready to share out in whole group.

Agenda Outcomes and Norms Connecting Activity Presentation from Student Support Services Reminding BTs of Dates and Available Training Closing

Norms Active Listening Appropriate use of electronics Equity of voice Respect for all perspectives Confidentiality Norms are the standards or expectations by which a group has agreed to operate while working together. They should be used whenever two or more people are working together for a productive outcome. Norms help to maximize the productivity and effectiveness in a positive setting and ensure that individuals are respected. They place responsibility on individuals for expected behavior helping to build community in your group, and, at the same time allow for risk taking. Norms should be positive, kept simple and be few in number. The optimum situation is for the group to develop their own norms.

Learning Forum Structure Part B

Training by Student Support Services Topic: Students Do Well When They Can Presenters: Michael Webb and Danette Maldonado Materials can be accessed here http://www.houstonisd.org/Page/153364 : Tools for Managing Problem Behavior Print the handout that goes with this presentation

Managing Forum Structure Part C

Mentor Updates and Reminders

Discovery of BT Needs by CIC Examples of what might be listed by CIC: Lack of mentor entries in MAS Lack of grades in Gradespeed by BTs BTs not showing up for teacher duty CIC develops own list of discoveries compiled during the CIC’s visits with the beginning teachers during the month of Sept.

To Comply with ACP Requests Log on to MAS Click on Reports from the left navigation menu From Report dropdown menu, click on Mentor Activity by Date Set start date (end date is always current date) Click run report (bottom right of screen, you may need to scroll down) Ribbon at the top EXPORT dropdown Change SELECT Format to EXCEL or PDF (formatted information is better if you choose EXCEL). Click export link to view report

Instructional/Testing Dates Examples of what might be included: BOY Math and Reading District Assessments District Bench Mark Assessments (Continue to generate campus specific dates/topics) Campus and grade level/content specific for Elementary and Secondary therefore CIC will need to complete this slide with appropriate information. 26

Available Training for BTs Log on to http://houstonisdpsd.org. Follow this pathway: Click on PD Departments Click on STEP (which stands for Supporting Teachers through Exemplary Practice) Click on New Teacher. This is the pathway to find the Fall Training calendar for beginning teachers located on the website.

Dates/Deadlines Training information is found on mentor website page. Log on to http://houstonisdpsd.org/pd/step/mentors. Click on MAS Weekly Entry Guidelines. (MAS closes the last day of each month.) Open Mentor Training, Stipends, MAS Location and Logs (Document will not open if you are using internet explorer.) Have mentor training document open on desktop to review. Review deadlines and purpose of face-to-face and online courses. 28

Registering for Courses To register for online courses - Self-register in courses in OneSourceMe. Begin in Employee portal, click on OneSource icon located on the Employee Quick links ribbon. Click on OneSourceMe tab at the top. Click on the HOME dropdown tab and select Learning. In HISD Learning window, click on Browse All Courses. In the search bar type the course ID number. Hover cursor over the online course title: for an online course, click on Start Course; for a face to face course, click on Assign to Me. You will see the course listed in the My Learning Assignments window. CLICK ON THE LINK WHICH WILL LEAD YOU TO THE COURSE IN THE HUB. YOU MUST ALWAYS ACCESS PD THROUGH ONESOURCE. Self-register in courses in OneSourceMe.

Closing Forum Structure Part D

Reflecting on the Training Complete the CAL Survey: What’s working? (What is going well so far this year in your role as a mentor?) What are your challenges/concerns? (Have there been any challenges or concerns that have not been easy to address or to solve?) What might be your next steps? (What might you do to address any pending concerns? How will you use what has been addressed in this training?) What can I do for you? (What can I do to help you, your BT, and the mentoring program on our campus?) Mentors should put names on the CAL and turn in completed document to CIC.

Training Survey - Check the boxes for the completed courses. - To the right of the courses that you have not completed, write the date that you anticipate you will have it completed. CICs should review the information in the survey area to know which mentors have completed trainings. Reminders may need to be sent to those who have not completed trainings.