Body Worn Camera (BWC) Implementation Presented by Josh Jones & Christina Kuo June 13, 2016 City Council Item 10

Background Body worn cameras capture audio and video evidence of incidents involving police personnel interacting with citizens/suspects. This evidence is crucial when responding to complaints and can reduce exposure to litigation from false complaints and/or frivolous lawsuits, thus mitigating costs and risk to the City. Recording of critical incidents also provides more accurate review and analysis for improved training for Department personnel and improved service to the community.  Recordings may also capture important evidence related to criminal activity in support of prosecution.  

RFP Process The Request for Proposals (RFP) for the Body Worn Camera System was released on February 4, 2016. The responses were scored and ranked as follows: Rank Company Name Location Total Score (100 max) 1 TASER International Scottsdale, AZ 74 2 VieVu Seattle, WA 71 3 Enforcement Video Allen, TX 69 4 ViON Herndon, VA 67 5 Digital Ally Lenexa, KS 57 6 Wolfcom Hollywood, CA 56

Evaluation Criteria A. Functional Specifications and Capabilities 30 Points B. Technology Infrastructure Requirements 20 Points C. Ability to Perform and References with Comparable Environmnents D. Best Value / Cost Effectiveness E. Local Pasadena Business 5 Points F. Small / Micro-Business Preference Entitlement

Contract Summary BWC Contract Summary Fiscal Impact Year 1 Costs  (Cameras, Accessories and Services) Service, Maintenance and Support (Years 2 thru 5)  Contingency Allowance (10%)     $   337,291 $1,055,671 $   139,296  Contract “Not To Exceed” Amount   $1,532,258

Contract Cost Breakdown Contract Amount (without 10% contingency) $1,392,962 Camera Quantity 320 Cost Per Camera, Including Equipment, Accessories and Annual Service $4,353 Monthly Cost Per Camera $73

Staffing Evidence suggests two additional employees are needed to maintain adequate controls of the body worn camera programs in agencies of similar size. Other needs, such as IT and legal review have not been factored into the full operating costs. Staff recommends the addition of two new full-time positions, one Police Supervisor (Technical Services Section) to handle imperative tasks related to accountability, policy review, research and recommendations, and one Property and Evidence Technician (Digital Media Evidence Specialist) to handle the day-to-day video recording requests.  Beginning in FY 2017, the annual cost for these two new positions is estimated at $190,782 and are included in the recommended FY 2017 operating budget.

Recommendation Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b) (3);  Authorize the Interim City Manager to enter into a five-year contract with TASER International, Inc. to furnish and deliver software, hardware, and services for a Body Worn Camera System in an amount not to exceed $1,532,258, which includes the base contract amount of $1,392,962 and a contingency of $139,296. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and Authorize the addition of two new full-time equivalent (FTE) positions to the Police Department’s FY 2016 Operating Budget, increasing the department total FTE count from 369.75 to 371.75, and authorize staff to make necessary adjustments to the budget.

Best Value Detail Base Contract Total Score (20 Max) $ Score (12 Max) 1.0M-1.29M: 12 1.3M-1.59M: 10 1.6M-1.89M: 8 (12 Max) Hosted Solution (2 Max) Existing Vendor (3 Max) Extra Value TASER $1,337,805 15 10 2 3 VIEVU $1,306,000 14

Ability to Perform TASER VIEVU Los Angeles Police Department 1,000 cameras deployed initially 7,000 total expected Oakland Police Department 150 cameras deployed initially 850 to date 1,000 total expected San Diego Police Department 1,144 total expected Phoenix Police Department 56 cameras deployed initially 200 to date 1,400 total expected Fresno Police Department 100 cameras deployed initially 400 total expected Charleston Police Department 140 cameras deployed initially N/A RFP required only three references Alameda County Sheriff's Office 117 cameras deployed initially 400 to date 700 total expected

Top 2 Vendor Price Comparison Base Contract Contract w/contingency Camera Qty TASER $1,392,962 $1,532,258 320 VIEVU $1,306,000 300 Cost Difference $86,962 $226,258 - Percent Difference 6% 15% 7%