Maryland State & Local Planning for FNSS in ESF#6 Operations Martin J. O’Malley Theodore Dallas Governor Secretary Anthony G. Brown Lieutenant Governor

Maryland Department of Human Resources Division of Administrative Operations Office of Emergency Operations Isabel Fitzgerald Rainier C. Harvey, Sr., Chief Deputy Secretary for Operations

Overview: How State and Local Jurisdictions work together DHR Liaison Conference (April 23, 2012) State Shelter Forum (July 24, 2012) State Plans to accommodate Functional Needs Sheltering Evacuation

How State and Local Jurisdictions work together Fundamental Principle: EVERY DISASTER STARTS LOCAL Primary/Initial Responsibility lies with local government. State and Federal entities can provide resources to the local level when local resources have been exhausted. Considerations: ESF 6 Committees Equipment Activations Derecho Storm response; Hurricane Sandy response Vulnerable Population Database Canvassing neighborhoods

MD Constitution & Code County Charter & Code Social Services Public Health Emergency Management DHR LDSS DHMH LHD MEMA State Level LEM Local Level Notes: MD Code clearly is where we start. It establishes who is who in Maryland, agency-wise, and who does what. It clearly does this in the context of state level and local/county level organizations. The first thing that’s important to note is that the Maryland Constitution and Code create a divide between state and local levels, and also empower the county charters and code. Both of these levels of government then begin by addressing things more or less by subject area, so that, for example, we get… Social Services Public Health Note: among all its other duties, DHMH is given certain responsibilities that are emergency management type roles—and are recognized as such. This is different than most other state agencies, and causes some overlaps with the general emergency management powers & responsibilities. Those topic areas are assigned to specific agencies that are created by statute Like DHR and the LDSSs are created by statute to address social services at the state and local level. And the state level portion of the agency has a certain authority to coordinate what is happening at the local level regarding those social service duties. But then the local county can also assign additional duties to the local portion of the agency. Its important to note that while those duties are local, the state portion can, and does, provide some guidance on how to fulfill those local responsibilities (like accounting). We see the same thing in Public health where statute creates DHMH and LHDs And responsibilities and authorities flow state statue flow from the state level to the local level of the agency. And yet again, how the local county can give additional duties to the local portion, that are subject to some guidance from the state level portion of the entity. (because its all one agency) Its worth noting right now, that we can clearly see the silo effect that everyone is always very cautious about. There is no formal relationship between the two silos of Social Services and Public Health. Cooperation and communication can happen, but there is no formal tie requiring it, facilitating it, or even giving it any teeth, really. 14) Things are really different with Emergency Management. Statute creates 15) MEMA 16) and the LEMs 17) And both requires and empowers the local county code 18) to address emergency management 19) Which then gives certain direct duties to the local EM—but of course MEMA also has authority to “coordinate” the activities of the LEMs. Now this is where things get different. MEMA and the LEMs have an authority that no other agency does— 20) the authority to direct and coordinate other agencies to support its mission. This is how ESF#6 and ESF#8 come into play. Without MEMA existing, and directing DHR and DHMH, there would be no ESFs. DHR’s involvement with mass care only comes into play because of a directive from MEMA that they are involved at the state level. This is also why DHMH’s responsibilities as ESF#8 lead are broader than its statute role would seem to imply… 21) Now one other thing MEMA does is create a real, formal link across the silos. MEMA designates the two agencies as supports to each other, and now requires that they cooperate and work together to fulfill the emergency management function. Notice that all of this is only happening at the State level. Nothing is drifting down to the locals from DHR or DHMH… But some amount of coordinated authority and responsibility flows down to the LEMs from MEMA. 22) The LEMS then also designate agencies to fulfill certain parts of the emergency management function at their local level. Most (but not all) mimic the designations at the State level. 23) And again, the LEM also creates a real formal tie between the agencies to cooperate and work together in support of local emergency management. Social Services Public Health Emergency Management County Charter & Code

DHR Liaison Conference (April 23, 2012) Purpose: to coordinate emergency management activities undertaken by DHR/LDSS staff in support of both local and state plans Conference provided best practices and speakers from many partner agencies for fulfilling common duties Agenda Topics: Financial Reimbursement Following a Disaster; ESF#6 Committees; Functional Needs Support Services and ESF#6; Shelter Site Selection and Operations; Disaster Housing; Repatriation; and Family Assistance Centers.

State Shelter Forum (July 24, 2012) Purpose: to coordinate emergency Shelter planning and operations throughout all levels of the State. MEMA Chaired Process Task Force of State, local and NGO partners created initial recommendations and suggested tools/models Those recommendations were reviewed, modified, and accepted by consensus of local and State Emergency Managers at statewide Forum Recommendations Core Shelter Capacity Planning Goal Core Shelter Resources(General Sheltering, Pets, FNSS, and Medical) Tools & Models Templates/Models: Shelter Plan, Shelter Identification Checklist, and Shelter MOU Training Courses

State Plans to accommodate Functional Needs No separate plan – fully integrated into broader plans Sheltering Fully Inclusive – no “medical” shelters Pre-identified supplies Limited , immediately available cache On-demand contracting (with back-up sources) for other items Back-up power Support to ESF#1 Transportation for Evacuation Transportation disadvantaged populations (example: OC Seasonal Workforce Evacuation plan)

Challenges: Accurately assessing local capacity in order to support any gaps Balancing Local and State operational requirements Personnel - staffing

State & Local Planning for FNSS in Shelter Operations Pamela A. Spring, LCSW-C Director Office of Emergency Operations Division of Administrative Operations Maryland Department of Human Resources 311 W. Saratoga St., Rm 622 Baltimore, MD 21201-3500 410.767.7797