E-Bid Book Seminar II JCIHK Award Program 2014 14th August 2014

About this Seminar The Awards The Entries Submissions Objective What are the award categories Who is eligible? The Awards Evaluation Criteria Year Period of Project / Activity The Entries How to Submit an Award Entry? Submission Procedure Important Highlights Submissions

The Awards The Entries Submission

The Award Objectives To recognize and honor outstanding achievement in the fulfillment of the purposes of JCIHK by LOMs, or Individual Members

"Through-Train“ Awards The Award Award Types "Through-Train“ Awards Local Awards Award is allied to JCI Award Program Award is available in Hong Kong Only

(with one week allowance) The Award Award Year The “Award Year” starts from one month prior to the 2013 Junior Chamber International Hong Kong National Convention to one month prior to the 2014 National Convention. The date of the Opening Ceremony will be used for this calculation August 21, 2013 to August 28, 2014 (with one week allowance)

The Award Chapter Levels Level 1: 25-55 members Level 2: 56-90 members For Most Outstanding Chapter President and Best Chapter of the Area ONLY Level 1: 25-55 members Level 2: 56-90 members Level 3: 91+ members

The Award Award Categories Group I : Individuals Group II : Individuals - NOM Group III A : LOMs Group III B : LOMs - Special Awards

The Award Group I

The Award Group II

The Award Group III A

The Award Group III A

The Award Group III B

The Awards The Entries Submission

The Entries Eligibilities Group l: Individuals Group ll: Individuals - NOM Group III A: LOMs Group III B: LOMs – Special Award Only 1 entry for each award 1 project for 1 entry

The Entries Evaluation Criteria Example: Best Community Empowerment Program JCI Judging Points Points Objectives, Planning, Finance and Execution 20 Membership Participation 15 Community Impact 30 Impact on Local Organization Long-term Impact of the Program

(with one week allowance) The Entries Award Year The “Award Year” starts from one month prior to the 2013 Junior Chamber International Hong Kong National Convention to one month prior to the 2014 National Convention. The date of the Opening Ceremony will be used for this calculation August 21, 2013 to August 28, 2014 (with one week allowance) Must complete any program or project submitted for an award during the current award year For continuing programs and projects, a major portion of the activity should have been taken place during this period

The Awards The Entries Submission

Submission "Through-Train" Awards Local Awards Submit entry thru E-award system (www.jci.cc) Submit hard copies to JC office with a CD Completed entry must be approved by LOM Ps Submit hard copies to JC office with CD

Submission "Through-Train" Awards

Submission Awards Submission Requirements Use cover page provided by NOM Completed Basic Information Plain Layout is preferable No word limit 4 images in each session (A4 size)

Submission When & How ? When? 1st Sep, 2014 (Monday) No later than 8pm By Hard Copy (5 Marks will be deducted if late submission, Hard copy will not be accepted after 8pm of the day.) How? Create & Edit Entry : 1. by the web tool (www.jci.cc) 2. by MS Word or other document tools Confirm your online entry by 1st Sep, 2014 (20:00) Submit hard copies to JC office with a CD (as backup) Completed entry must be approved by LOM Ps

Submission Submission Procedure E-Bid Book (Hard copy) Local Awards Submission Deadline: Sep 01, 20:00(Mon) Steps: Signed by LOM P Submit to JC Office JC office will date and sign (for both Hard copy & CD Received) Re-confirm your entry summary on arrival 5. Late submission – 5 points penalty to such concerned entry Remarks: No acceptance after 10 pm Submission Deadline: Aug 18 (Mon), 23:59 Document: Pre-Entry Form (www.jcihk.org) Steps: 1. Email to NRRD and CC to JC office and NGLC 2. Confirm with JC Office for successful submission Pre-Entry Summary E-Bid Book (Hard copy)

Submission Important Deadlines Pre-Entry Summary Submission Aug 18, 2014 23:59 (Mon) Nomination of Award Judge Submission Deadline Sep 01 2014 (Mon) (by 20:00) Award Judge Briefing Sept 5, 2014 (Fri) JC Office Award Judging Day Sept 7, 2014 (Sun) Full day (09:00 till judging finished) - 1 hard copy (coloured with good print quality) - Save your e-bidbooks in a USB submit to JC Office -Judges (including NOM Executive Member) Shall attend a briefing session to be convened by the NRRD, failing to attend such briefing shall be disqualified. Award Judging Day: All nominated judges must be present Nominated judges have to bring his/ her own notebbok

Submission Useful Links JCI Website: for submission of e-Bid Books http://www.jci.cc/local/hongkong JCIHK Website http://www.jcihk.org/en/download.php?menuid=107&groupid=114&id=230

Judging Panel Nominate at least one award judge Max 3 nominees Not less than 2 years of JCI experience or shall have been the board member or current members in the board Should have both judging experience and have experiences on bidbook compilation Must not be the current President of the LOM

Contact NRRD Man Fok at: E-mail: man.fok@jci.hk.org Mobile : (852) 9408 9945

END Thank you!