Year-at-a Glance Monthly Coaching Meeting Add DC Name Contact Information and Date Here Be sure to have the school’s bring their current PBIS action plan to the meeting.

Suggested Agenda Welcome Back Year-at-a-Glance Introductions PBIS District updates Training schedule for current school year Year-at-a-Glance Monthly planning Data review Implementation events/activities Involving families and community members Coaching meeting schedule for 2016-2017 Makes changes on the agenda based on individual district needs.

Welcome Back! Names of new schools trained Names of new coaching facilitators Introductions Sharing backgrounds PBIS district updates PBIS district goals for 2016-17 (YIP Action Plan) Summer trainings/activities/events PBIS policy/procedure changes/modifications What went well in 2015-2016 Share top two accomplishments from each school Celebrate!

PBIS Year-at-a-Glance Month-by-Month School-based Coaching Activities Data review PBIS team planning and activities PBIS implementation Family and community involvement 4 main areas covered on the year-at-a glance slides for PBIS teams to consider/address monthly during their PBIS team meetings.

September – October Data Review PBIS Planning Implementation Family/Community September Previous year’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom BoQ & TFI Survey results of kick-off events Monthly team meeting (schedule developed in August) Establish schedule for reporting data to staff Plan how to provide data to T2/T3 intervention teams Teach expectations & rules, rewards, discipline to staff & students Schedule reward events for year Update Action Plan Faculty/Staff Review Expectations/Rules Reward system Discipline Process Behavior forms Lesson Plans PBIS Student Review Discipline procedures Newsletter article to introduce PBIS to families and community Flyers and/or presentations provided at PTS meetings to introduce PBIS October Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academic, classroom Students with 1 or more referrals Plan refresher based on data & reward event Coordinate with T2 team Review Mid-Year I PIC Hold student reward event and provide staff rewards Complete Mid-Year I PIC Share PBIS data with staff & T2 team for 1+ referrals Implement refresher Newsletter article sharing school-wide data ‘Good News’ stories to media Add/revise based on district policies/processes

November – December Data Review PBIS Planning Implementation Family and Community November Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom Custom reports by gender, grade-level, context, ESE, etc. PIC I Monthly team meeting Develop strategies to address any areas of concern based on data review New student/staff orientation Family/student input survey Update Action Plan Implement strategies based on data Implement new student/staff orientation Implement student/family survey Share PBIS data with staff Orient new families Share school-wide data Newsletter article Reward event shared with media December Custom reports Monthly team meeting Plan motivator to keep staff involved Plan for re-teaching expectations after winter break Share input student/family survey results Implement staff motivator Newsletter article sharing school-wide data ‘Good News’ stories to media

January – February Data Review PBIS Planning Implementation Family and Community January Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom Walk-Through Custom reports by gender, grade-level, context, ESE Monthly team meeting Review plan for re-teaching developed in December Plan strategies based on survey results in December Update Action Plan Reteach expectations/rules to students/staff Share PBIS data with staff Implement strategies based on survey results Share school-wide data and survey results Newsletter article reviewing school-wide expectations and rules February Custom reports Plan for spring refresher and reward event Review Mid-Year II PIC Plan strategies based on custom reports Hold reward event Share PBIS data with staff Implement refresher strategies Complete Mid-Year II PIC Newsletter article sharing school-wide data & reward event, standardized testing prep suggestions ‘Good News’ stories to media Add/revise based on district procedures and policies

March - April Data Review PBS Planning Implementation Family and Community March Previous month’s ODRs, ISS, OSS, attendance, academics, ethnicity, classroom PIC II Custom reports Monthly team meeting Plan strategies for Florida Standards testing Plan reward event after standardized testing Update Action Plan Implement strategies for standardized testing Share PBIS data with staff Implement reward event Share information with families on how to support students during testing. Newsletter article sharing school-wide, successes, refresher information, etc. April Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom Plan for year-end refresher based on data Develop year-end surveys for staff, students and families Plan for team membership changes for next year Implement surveys Implement refresher strategies Solicit new team members for PBIS team Newsletter article sharing school-wide data ‘Good News’ stories to media Add/revise based on district policies and procedures

May -June Data Review PBS Planning Implementation Family and Community Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom Monthly team meeting Begin planning goals/outcomes for next year Plan for sharing survey results Review BoQ and TFI Update Action Plan Model school application Share PBIS data with staff Share survey results with staff, students and families Complete BoQ, TFI and End-Year Outcome data Newsletter article sharing school-wide data, events, successes, and survey results etc. ‘Good New’ stories to media June Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom BoQ, TFI Climate, Family, Student Surveys Plan based on BoQ and TFI results Full evaluation of PBIS for current year Hold year-end reward event for students Year-end rewards for staff Pre-planning for next school year Newsletter article sharing school-wide data summary & goals for next year TFI – Tiered Fidelity Inventory for Tiers 2 and 3 – TFI has replaced the BAT (Benchmarks for Advanced Tiers)

Updating the PBIS Action Plan Review PBIS Action Plans Evaluate progress towards full implementation Identify items not completed last year Brainstorm strategies for addressing those areas this year Identify areas of focus for current school year Have school’s take out their PBIS action plan to review and update. Allow time for teams to brainstorm and to share ideas.

Tier 1 PBIS Action Plan Example Tier 1 Problem-solving action plan is available on the website. http://flpbs.fmhi.usf.edu/coachescorner.cfm

Wrap-Up Planning for Upcoming Meetings Current School Year Monthly Coaching Meetings Determine/share schedule for regular coaching meetings Put dates/times on District Calendar Inform School Administrators Determine meeting location(s) Establish system for sending reminders Determine method/format for informing DC about topics of interest or areas in need of support for upcoming meetings Provide DC contact information Get Coaching Point-of-Contact information for each school Add additional items based on district needs, policies and procedures. Be sure to have this information completed prior to everyone leaving the meeting.

Contact Information and Resources FLPBS MTSS Project Phone: (813) 974-6440 Fax: (813) 974-6115 E-mail: flpbs@fmhi.usf.edu Website: http://flpbs.fmhi.usf.edu Facebook: www.facebook.com/flpbs FLPBS on Twitter: www.twitter.com @flpbs OSEP TA Center on PBIS Website: www.pbis.org Association on PBS Website: www.apbs.org