Data Pipeline Town Hall May 7, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Introductions 3

Today’s Agenda Vendor Update Open Collections in Data Pipeline SBD Dates RITS/EDIS Trainings School Discipline and Attendance Teacher Student Data Link Title I Student End of Year Discipline Interchange 11th Grade Alt Assessment Special Education End of Year 4

Vendor Update 5

Colorado PowerSchool Users Demo Recording and presentation slides from Demo on May 4th are available on PowerSource PowerSource.PowerSchool.com New Address for PowerSource! Community > Forums > Colorado User Group Forum jill.anderson@pearson.com

Open Collections in Data Pipeline 7

Open Data Pipeline Collections Year Round Directory 4 day school week application open School Code Changes RITS EDIS Periodic None Interchanges All Interchanges are open 8

Open Data Pipeline Collections Snapshots 11th Grade Alternate Assessment (Closes May 15th) Student Interchange Directory RITS READ (Closes July 1st) SPED IEP 9

Open Data Pipeline Collections Snapshots Special Education Discipline (Closes August 28th) Student Interchange (District) Discipline Interchange (District) IEP Interchange (Administrative Unit) Directory RITS 10

Open Data Pipeline Collections Snapshots Special Education End of Year (Closes September 13th) Student Interchange (District) Title I Interchange (District) IEP Interchange (Administrative Unit) Directory RITS 11

Open Data Pipeline Collections Snapshots Student End of Year (Closes September 10th) Student Interchange Title I SPED IEP Directory RITS 12

Open Data Pipeline Collections Snapshots Teacher Student Data Link (Closes August 28th ) Teacher Student Data Link Interchange Student Interchange (student demographics) Staff Interchange (staff profile) State Standard Course Codes 13

SBD Dates Spring/Summer, 2015 14

SBD Dates Spring/Summer, 2015 CMAS & CoAlt: Science and Social Studies Open: May 15th Close: May 22nd COACT Open: June 17th Close: June 26th 15

SBD Dates Spring/Summer, 2015 CMAS: PARCC English Language Arts and Mathematics Waiting on confirmation from consortium on data availability Open: late June/early July Close: early July/mid-July DLM Alternate English Language Arts & Mathematics Open: June 24th Close: July 6th 16

RITS & EDIS Trainings 17

Would you like to learn more about RITS and/or EDIS (the systems for student and educator IDs)? If so, CDE is offering free in-person interactive trainings! Tuesday, May 12th-Pikes Peak BOCES- Colorado Springs Wednesday, May 13th-Colorado Talking Book Library-Lakewood Friday, May 15th-Basil T. Knight Center-Grand Junction Monday, May 18th-San Luis Valley BOCES-Alamosa Wednesday, May 20th Colorado Talking Book Library-Lakewood *All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m. Food will not be provided. **To be added to the registration list please e-mail Genevieve Hale at hale_g@cde.state.co.us . Please note which training date & session you wish to attend. ***Please bring a laptop if possible.

Topics 1) RITS & EDIS Web-based Systems 2) Data Pipeline Match Tool & Batch Tool 3) Guidelines for Submitting Data for IDs 4) Targeting Issues with SASIDS/EDIDS 5) Data Privacy

Training Participants There are no substantial changes to RITS, EDIS nor Data Pipeline being introduced at these trainings. Trainings will be geared for those who are new to RITS, EDIS and Data Pipeline as well as those who need a refresher. Additional “new” training will be provided on data privacy issues as well as guidance on how to more expeditiously receive SASIDS and EDIDS. Training materials will be posted online at the conclusion of the trainings by the end of May.

Other Information Trainings are free Contact Genevieve Hale by e-mail at CDE if you wish to attend a training Lunch is on your own. No food provided If possible, please bring laptop RITS Session runs from 9 a.m. to 12 noon EDIS Session runs from 1 p.m. to 4 p.m. Driving directions will be sent few days before training There will be handouts and materials will be posted online by end of May

Hope to see you at one of the trainings! Contact Information Genevieve Hale RITS/EDIS Consultant 303-866-6612 hale_g@cde.state.co.us Hope to see you at one of the trainings!

School Discipline and Attendance (SDA) 23

School Discipline and Attendance (SDA) Discipline Interchange/ Discipline Snapshot School Discipline and Attendance (SDA) Interchange Student Level Data ONLY Students with disabilities are included Districts submit data in pipeline under Discipline interchange Two files Periodic Collection School Level Data count of incidents count of students ALL Students disciplined counted and reported Districts submit data and finalize data within Pipeline Four files 24

Identity Management Roles Roles have been created and are available for your Local Access Manager to assign: IdM Role Enables User to: SDA~LEAAPPROVER Finalize, Submit, Modify and View Data SDA~LEAUSER Submit, Modify and View Data SDA~LEAVIEWER View Data 25

Current Status Opens Monday, May 11th SDA is now visible in Data Pipeline – you can verify you have the appropriate role assigned Upcoming trainings still available: Monday, May 11th, 1 – 2 pm Thursday, May 21st, 3 – 4 pm Wednesday, June 3rd, 3 – 4 pm http://connect.enetcolorado.org/data_services/ Phone number: 1-866-764-6750

No Reportable Incidents Use when a school has no incidents to report to CDE; either No Disciplinary Incidents and/or No Firearms to report A separate tab in Data Pipeline, under “SDA” Can be updated throughout the SDA process. If marked as “No” initially, this can be updated to “Yes” for a school if needed and vice versa, until the data is finalized.

Additional Information 6/24/2018 Additional Information File Layouts, business rules, templates, SDA Process Document (checklist of steps), Behavior Statutes and Clarifications and Guide for Determining Most Serious Incident all now available at: http://www.cde.state.co.us/datapipeline/schooldisciplineattendance Opens Monday, May 11th and will close Friday, June 26th Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed. For assistance please contact Annette Severson at severson_a@cde.state.co.us / 303-866-6824 28

Teacher Student Data Link (TSDL) 29

TSDL Dates Goals: Snapshot Schedule: Friday, May 29th – TSDL Snapshot created/error free Snapshot Schedule: April 13th – Snapshot opened August 28th - Approvals must be completed 30

TSDL Snapshot Once TSDL Interchange files are both error free, the snapshot can be created No business rules with snapshot Additional Reports are generated for review for accurate data Access will need to be granted by the LAM to create a snapshot: TLS_LEAAPPROVER – View, create and submit/finalize snapshot TLS_LEAUSER – View and create snapshot data TLS_LEAVIEWER – View data only (not create) 31

Resources TSDL Interchange Documentation found at: http://www.cde.state.co.us/datapipeline/inter_teacherstudent TSDL Snapshot Documentation found at: http://www.cde.state.co.us/datapipeline/tsdl Contact: DataPipeline.Support@cde.state.co.us Annette Severson – severson_a@cde.state.co.us Chris Vance – vance_c@cde.state.co.us 32

Title I Interchange 33

Title I Interchange Webinar Trainings Thursday, May 7th (05/07/2015) noon - 1:00 pm http://connect.enetcolorado.org/r1un247zt3h/ Friday, May 8th (05/08/2015) 10:00 - 11:00 am http://connect.enetcolorado.org/r91ravq4u6s/ Call 1-866-684-8605 for audio connection 34

Donna Morganstern morganstern_d@cde.state.co.us 303-866-6209 Questions and Issues? Donna Morganstern morganstern_d@cde.state.co.us 303-866-6209 35

Student End of Year 36

Student End of Year Snapshot is open Next Goal: Load all three files in student interchange Include the advanced course completion file Only students taking post secondary or AP courses Please make sure primary school flag is set. Next Goal: June 5th create an End of Year snapshot. Note: This does not have to be an error free snapshot. 37

Trainings Training materials Questions? http://www.cde.state.co.us/datapipeline/snap_eoy PowerPoint and Recorded webinar Checklist for student end of year collection Step by step process documentation Questions? Kevin Smith Smith_k@cde.state.co.us 303-866-6723 38

Discipline Interchange 39

School Discipline and Attendance (SDA) Discipline Interchange/ Discipline Snapshot School Discipline and Attendance (SDA) Interchange Student Level Data ONLY Students with disabilities are included Districts submit data in pipeline under Discipline interchange Two files Periodic Collection School Level Data count of incidents count of students ALL Students disciplined counted and reported Districts submit data and finalize data within Pipeline Four files 40

Discipline Interchange Load under File Upload in Data Pipeline 41

Discipline Interchange District’s responsibility Only load data for students with disabilities Discipline Action File Discipline Incident File Documentation http://www.cde.state.co.us/datapipeline/inter_sped-discipline Load data by May 14th 42

Special Education Discipline 43

Exempt Districts Below is a list of districts exempt from reporting discipline data as there are no incidents for students with disabilities at these districts. DISTRICT CODE 1380 0510 0960 1460 1780 1810 3070 3220 3230 0940 1060 0560 1620 1750 2535 0270 1760 If your district is not on this list and should be please email me at gleason_k@cde.state.co.us include the following in your communication: district number associated administrative unit number why you are exempt from reporting discipline data. 44

Questions If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us.  We are just a phone call away! Kristi Gleason 303-866-4620 gleason_k@cde.state.co.us Data Custodian Lindsey Heitman 303-866-5759 heitman_l@cde.state.co.us Please include the following team members in your email communications gleason_k@cde.state.co.us; heitman_l@cde.state.co.us In the subject line of the email if you would please include the following information: District number Administrative Unit number Subject of the email along with any business rules or name of a report if applicable. 45

6/24/2018 11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

11th Grade Alternate Score Entry and Final Submission Score entry April 28-May 7 May 8th LEAAPPROVER submits to CDE by 5:00 PM ALL DISTRICTS SUBMIT SNAPSHOT – Zero or Student Data Submission to CDE will be verified and Accepted on Monday, May 15th. Data is then locked. Score Reporting Student’s Performance Level Descriptors may be shared with student’s teachers internally for transition planning District prints and distributes Cognos reports (Individual Student Reports) for parents when ACT is posted in August. 47

11th Grade Alternate Assessment for the Colorado ACT Contacts 6/24/2018 11th Grade Alternate Assessment for the Colorado ACT Contacts Linda Lamirande Exceptional Student Services Unit Accommodations & Assessment Specialist Lamirande_l@cde.state.co.us 303-866-6863 Kevin Smith IMS Data Services Specialist Smith_k@cde.state.co.us 303-866-6723 I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

Special Education End of Year 49

Annual Sped EOY Training Webinar Special Education End-of-Year Collection Training Tues May 5 11:00 – 12:30 Content (PowerPoint posted under Snapshots/Special Education End-of-Year-Trainings) Wed May 13 3:00 – 4:30 Everything else (Data Pipeline process, etc) http://connect.enetcolorado.org/data_services/ Call-in number: 1-866-764-6750 *Calling in not required 50

Reminders 14-15 Snapshot is available Pipeline Error Reports – can view Interchange or Snapshot errors in detail No need to submit the Student Parent Association File Student Address data NOT required- address fields may be left blank 51

Status updates SY107 – give it another week. Not sure when fix will get moved to production. Exception file – not loading correctly yet. Please hold off on sending in exceptions right now. Should be fixed soon. Error field and Error Message field have been added to the Child File Pipeline Error Report. Pipeline Error Report Participation File has re-ordered fields so the Error information is listed first. Cognos Detail Error Report – running much faster now  52

Contact Info Lindsey Heitman – Collection coordinator heitman_l@cde.state.co.us 303-866-5759 Include the team on all emails for quickest response: Kristi Gleason – Sped EOY backup team member gleason_k@cde.state.co.us 303-866-4620 Orla Bolger – Sped content specialist bolger_o@cde.state.co.us 303-866-6896 53

Next Town Hall: Thursday, May 14, 2015 9 a.m.-10 a.m. 54