Foster Youth Achievement Program Mission To ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate. Presented by: La Shona Jenkins, Coordinator Dianna Armenta, Lead Counselor Maral Sousani, Lead Counselor Foster Youth Achievement Program January 20, 2016

Overview Review of Comprehensive Academic Assessment Form Review of Minimum Contact Requirements Review of CAA Completion Components Logging CAA on SOS logs Pacing Plan

Early Education Minimum Contact Requirements Student Community Stakeholder LAUSD/LEA Stakeholder Contact is required if school or residential placement is at risk of being changed. Include one type of contact: Individual student contact Classroom observation Group observation Playground observation Include one contact from the following: Caregiver – Biological Parent, Foster Parent, Group Home Staff Educational Rights Holder – CASA, Surrogate CSW (due diligence) Form of contact: In-person Phone call Individualized E-mails Individualized Letters Include a contact from one of the following: Teacher(s) DIS provider if 1989 Transition Service Facilitator (TSF) if 1017 School administrator Form of contact: In-person Phone call Individualized E-mails Individualized Letters

Elementary Minimum Contact Requirements Student Community Stakeholder LAUSD/LEA Stakeholder Contact is required if at-risk indicators/noted concerns have been identified or if requested by the caregiver or any stakeholder. Exception: The student has been withdrawn/checked out of school and the FYAP Counselor is verifying enrollment and assisting with records transfer, as needed. Include one type of contact: Individual Student Contact Classroom Observation Group Observation Playground Observation Include one contact from the following: Caregiver – Biological Parent, Foster Parent, Group Home Staff Educational Rights Holder – CASA, Surrogate CSW (due diligence) Form of contact: In-person Phone call Individualized E-mails Individualized Letters Include a contact from one of the following: Teachers School administrator Support personnel: PSW, PSA, Bridge Coordinator, School Counselor, 1-on-1 Aide, etc… Form of contact: In-person Phone call Individualized E-mails Individualized Letters

Early Education Minimum Contact Requirements Student Community Stakeholder LAUSD/LEA Stakeholder Contact is required if school or residential placement is at risk of being changed. Include one type of contact: Individual student contact Classroom observation Group observation Playground observation Include one contact from the following: Caregiver – Biological Parent, Foster Parent, Group Home Staff Educational Rights Holder – CASA, Surrogate CSW (due diligence) Form of contact: In-person Phone call Individualized E-mails Individualized Letters Include a contact from one of the following: Teacher(s) DIS provider if 1989 Transition Service Facilitator (TSF) if 1017 School administrator Form of contact: In-person Phone call Individualized E-mails Individualized Letters

Elementary Minimum Contact Requirements Student Community Stakeholder LAUSD/LEA Stakeholder Contact is required if at-risk indicators/noted concerns have been identified or if requested by the caregiver or any stakeholder. Exception: The student has been withdrawn/checked out of school and the FYAP Counselor is verifying enrollment and assisting with records transfer, as needed. Include one type of contact: Individual Student Contact Classroom Observation Group Observation Playground Observation Include one contact from the following: Caregiver – Biological Parent, Foster Parent, Group Home Staff Educational Rights Holder – CASA, Surrogate CSW (due diligence) Form of contact: In-person Phone call Individualized E-mails Individualized Letters Include a contact from one of the following: Teachers School administrator Support personnel: PSW, PSA, Bridge Coordinator, School Counselor, 1-on-1 Aide, etc… Form of contact: In-person Phone call Individualized E-mails Individualized Letters

Secondary (Middle/High) Minimum Contact Requirements Student Community Stakeholder LAUSD/LEA Stakeholder Contact is required. Exception: The student has been withdrawn/checked out of school and the FYAP Counselor is verifying enrollment and assisting with partial credits, and AB 167/216, as needed. Include one type of contact: Individual Student Contact Group Observation Include contact from one of the following: Caregiver, Biological Parent, Foster Parent, Group Home Staff Educational Rights Holder, CASA, Surrogate CSW (due diligence) Form of contact: In-person Phone call Individualized E-mails Individualized Letters Include a contact from one of the following: Teachers School administrator Support personnel: PSW, PSA, Bridge Coordinator, School Counselor, 1-on-1 Aide, etc… Form of contact: In-person Phone call Individualized E-mails Individualized Letters

CAA Completion Components CAA- 2015-2016 9-9-15.docx Student’s Name School Grade Date of Birth LAUSD ID number DCFS Case number All Yes/No sections must contain a check mark All Yes sections must have an explanation box marked Explanation boxes with a date field must be completed Start Date Completed By: <Counselor name> Date Completed Delete this slide

Summary of Services (SOS) Log

Question # 1 Question: Answer: “I have all the CAA components completed. I mailed the caregiver letter, e-mailed CSW intro letter, placed staff letter in guidance counselor mailbox, and spoke with foster youth. I have not received a follow-up e-mail, phone call, or visit from stakeholders. Can I count the CAA completed?” Answer: No, CAA can not be counted completed. The following steps can be attempted to meet minimum contact requirements: Follow due diligence: 3 total attempts must be made to communicate with a CSW E-mail and/or make a phone call to caregiver, CSW and guidance counselor and request a meeting. Leave LAUSD cell number and e-mail to be reached at.

Question # 2 Question: Answer: “An elementary student has an 85% attendance rate. I have all the CAA components completed. Parent and teacher were both at SST. However, I have been unable to meet with the student due to his absence from school. I have summoned the student three times and each time he was absent. Can I count the CAA as completed?” Answer: No, this student has an identified risk factor, therefore a student contact is required. A suggested next step may be to conduct a home visit.

Question # 3 Question: “Is LAUSD stakeholders contact only limited to teacher and guidance counselor? Can I count other certificated/classified LAUSD stakeholders as a contact if I am unable to meet with a teacher or guidance counselor?” Answer: Yes, you may communication with other LAUSD stakeholders such as PSWs, other PSA counselors, Deans and Administrators, for example.

Question #5 Question: “Does a questionnaire given to a specific student’s teacher count as communication with the teacher?” Answer: Yes, if the teacher completed the form and returned it to you. We feel the answer should be Yes, if the teacher completed it and returned it.

Question #6 Question: “Does a monthly e-mail update to school staff (counselors, AP, Principal) providing information on the school’s foster youth count as valid communication?” Answer: No.

Question #7 Question: “I have completed a CAA. However, the court case closed (and student is still attending your school) and I never met with the student or spoke to the caregiver. Do I need to go back and meet with the student and caregiver?” Answer: The “yes” needs to be changed to “in-progress” on the SOS log. In order to count as completed you need to make contact with the student and caregiver and make referrals for any at-risk factors and/or concerns. *September 19th DataMatch students must meet CAA Guidelines for Completion. I think this is a 2 part answer based on the grade of the student and if there were risk factors.

Question #8 Question: “I have completed a CAA. However, the case closed and I never met with the student this school year. However, I did meet with the student last year. Does this count as a student contact?” Answer: No, CAAs must be completed annually and therefore, the contact requirement must be met on a yearly basis as well.

Question #9 Question: “Spoke to CSW but they informed me that the student has a voluntary case. I completed the CAA, but am I still expected to reach out to teacher/counselor, parents, and meet with student?” Answer: No. On SOS log change from “Yes” to “In-Progress”. Communicate with FamilySource PSA Counselor and transfer CAA files.

Question #10 Question: “I spoke to the CSW and the parent. Parent declined services and doesn't want me to meet with student. I completed the CAA. Am I now required to meet with student 1:1 even though parent said they didn't want me to?” Answer: No. Change to “In-Progress”. This is a student that you should continue to monitor by consulting with school staff and reviewing MiSiS (and other databases). Inform CSW that caregiver has requested that FYAPC not work with the student.

Question #11 Question: “Do I have to complete a CAA for a student that was on the DataMatch, but moved out of district? Do I have to communicate with the student and stakeholders?” Answer: No, unless student appears on the September 19th DataMatch. A student contact is not required. However, FYAPC is to verify school enrollment and assisting with records transfer (as needed) by communicating with community and LAUSD stakeholders.

Pacing Plan Complete a minimum of 1 CAA daily The program goal is to have 60 CAAs completed by each counselor by December 18, 2015 The program goal is to have 100% completed by each counselor by February 26, 2016 Please clarify what 100% reflects: data match numbers change each week. Case loads go up and down with new students being added at each data match given

When in doubt, contact your lead Counselor or specialist!