Brian McCallum UWS, Web Services Unit 15 November 2011 TOP 5 CMS Tips Brian McCallum UWS, Web Services Unit 15 November 2011

Top 5 Tips: Saving Document Files Using Heading 1 (H1) Tags Using “(opens in a new window)” script Linking to Asset ID’s Updating Files in the Simple Edit Interface (SEI)

Saving Document Files All files should be saved as a Word 97–2003 Document (e.g. .doc, .xml and .ppt) Avoid any file types with an “x” at the end of the file extension

Saving Document Files… The benefit of saving your files as a Microsoft Word 97–2003 Document, is that the file remains compatible for both ‘Microsoft Office 2007’ and ‘Microsoft Word 97–2003’

Saving Documents Files… Examples of how to save your document:

Heading 1 Tags Avoid using H1 Tags in the content pages of the WYSIWYG when editing The UWS design already has the H1 Tags on all page headings This will ensure that your page is also compatible with Google Search

Heading 1 Tags…

“(opens in a new window)” script When to use: Linking to external web pages outside of the UWS site Linking to any document type within your site Use sparingly for other reasons (e.g. linking to another area of the website)

“(opens in a new window)” script

“(opens in a new window)” script….

Linking to Asset ID’s When linking to other web pages or documents within the Matrix CMS, you should always link to their Asset ID Example: “Staff Giving” web page - http://www.uws.edu.au/give/give/uws_staff_giving Note: Include the “http://”

Linking to Asset ID’s…

Linking to Asset ID’s…

Linking to Asset ID’s…

Updating Files in the SEI Update existing files instead of uploading completely new versions of the same file When updating documents in the CMS, use the ‘Account’ tab of the SEI web page Choose either the ‘docs’ or ‘image’ link, and then click the edit link once you’ve located your file by name or Asset ID.

Updating Files in the SEI…

Updating Files in the SEI…

Updating Files in the SEI…

Updating Files in the SEI… Remember: change the file name by adding “v2” or the date “15_11_11” at the end of the file name. Example: “FileName_v2.pdf “or “FileName_15_11_11”

Updating Files in the SEI… Example: Banner Request and Approvals Document - http://www.uws.edu.au/__data/assets/pdf_file/0004/168952/Banner_Request_and_Approvals.pdf

Summary Saving Document Files Using H1 Tags Using “(opens in a new window)” script Linking to Asset ID’s Updating Files in the SEI For more information, visit: http://www.uws.edu.au/webservices/wsu/web_resources

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