K-PREP PearsonAccess K-PREP Grades 3-8, 10 & 11 Kentucky Performance Rating for Educational Progress PearsonAccess K-PREP

Inventory Materials Inventory materials as soon as possible upon receipt. Keep original boxes. Original boxes will be used to return test materials. Request additional materials, if needed. Check district and school overage before placing an additional order. Specific ordering windows are listed in the DAC/BAC. For any materials discrepancies follow the directions in the DAC/BAC. Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials. KDE:OAA:DAS: jb&pp 1/31/2017

Requesting Additional Materials PearsonAccess Online orders must be submitted and approved prior to 1:30 p.m. ET to be included in that day’s shipment. Requests for additional test materials can be made through June 7. Only one order per school, per grade can be processed in a single day. Request additional return shipping materials for a school through June 15. Orders should be collected from schools early enough in the day to allow the order to be submitted and then processed by Pearson staff before 1:30 p.m. ET. This does not imply overnight shipping. KDE:OAA:DAS: jb&pp 1/31/2017

NON-PARTICIPATION / EMERGENCY Medical Too fragile to test Recent illness or accident Undergoing chemotherapy Cannot be filed based solely on a handicapping condition Chronic condition with acute changes relative to the testing window is appropriate for filing a request Homebound instruction is not a basis for filing a request Extraordinary Circumstance Used for situations that don’t fall under medical or emergency Recent traumatic experience Protective custody Traveling out-of-state due to death of family member Sole caregiver for parent Medical Emergency Can test with accommodations Broken eye glasses Recent surgery on writing hand NON-PARTICIPATION / EMERGENCY Attention should be paid to what the student needs in order to test and not what can be done/written to get a non-participation. Homebound students can be on a different schedule and allowed breaks. Certain accommodations can be used without the student having an IEP. For example, a student who may not be able to comfortably sit up may have a scribe to complete the work. Homebound students who are passing their courses should be able to be assessed. Medical and Extraordinary Circumstance Non-participation forms are to be completed on paper and requested in SDRR. Medical Emergency forms are to be completed on paper and kept on file in the district. http://education.ky.gov/aa/distsupp/pages/forms.aspx SDRR KDE:OAA:DAS: jb&pp 1/31/2017

Return Shipping The following items should not be returned to Pearson: DAC/BAC Manual for K-PREP School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months) Test Administrator’s Manuals/Scripts Unused School ID Header Sheets Extra Paper Bands Reference Sheets Unused constitutes anything that is not to be scored. Unused SRBs (must be securely destroyed) Used Scratch Paper—lined or graph (must be securely destroyed) KDE:OAA:DAS: jb&pp 1/31/2017

Voided SRBs Possible reasons: incorrect pre-id information damaged or soiled original to be replaced All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs. KDE:OAA:DAS: jb&pp 1/31/2017

Return Shipping Header Sheet Directions can be found in the DAC/BAC Manual. District/school code will be pre-printed (#1 and #2). Schools must enter the number of documents and grade level (#3 and #4). KDE:OAA:DAS: jb&pp 1/31/2017

Packing Scorable Materials KDE:OAA:DAS: jb&pp 1/31/2017

Packing Nonscorable Materials KDE:OAA:DAS: jb&pp 1/31/2017

UPS Pick Up Dates UPS is the carrier Scorable Nonscorable 7 calendar days after the five day testing window closes Nonscorable 9 calendar days after the five day testing window closes Please note: Contact UPS to arrange pickup of test materials after the last district window. UPS Pick Up Dates Scorable should be returned first, OR scorable and nonscorable can be returned together with the same UPS pickup. Calendar days include holidays and weekends. KDE:OAA:DAS: jb&pp 1/31/2017

Pearson Customer Service Hours of Operation: 8:00 a.m. – 4:00 p.m. ET Contact Number: 888-437-1430 E-mail Address: kyhelp@support.pearson.com KDE:OAA:DAS: jb&pp 1/31/2017

BAC Responsibilities Receive Materials from DAC Work with DAC to: Inventory Materials Request Additional Materials from DAC Distribute TAMs to proctors Work with DAC to: Train Staff on Administration Code and Inclusion of Special Populations Regulations Create School Test Schedule Complete rosters and submit Change Requests in SDRR, if applicable Assign Materials Distribute Test and Student Response Booklets – 1st Day of Testing Assign Proctors for accommodations Administer Tests Report Test Irregularities to DAC Pack and Return Materials to DAC KDE:OAA:DAS: jb&pp 1/31/2017

Test Booklet Security Barcode Each test booklet has an unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, Pearson assigns test booklets to specific districts/schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. KDE:OAA:DAS: jb&pp 1/31/2017

Test Booklet Replacement If a Test Booklet needs to be replaced for any reason, contact Pearson with School name Grade Security barcode Test booklet should not be returned, if damaged with bodily fluids. Destroy according to local OSHA requirements. Contact Pearson with above information. Directions for handling the original damaged test booklet can be found in the DAC/BAC Manual. When districts call, Pearson will provide direction on how to destroy the test booklet in a secure manner. KDE:OAA:DAS: jb&pp 1/31/2017

Student Response Booklet Correct pre-printed SRB Use SRB as is. Incorrect pre-printed SRB Void the SRB. Assign a new SRB following gridding instruction in the script portion of the TAM. Enter correct information into IC. No pre-printed SRB Follow gridding instruction in the script portion of the TAM. Voided SRBs should be returned to BACs and DACs for secure destruction. You should not receive a pre-printed SRB for Alternate K-PREP students. If you do receive an SRB for an Alternate K-PREP student, void and make corrections in IC. Be sure to mark voided books in a clear manner as to avoid mishaps. KDE:OAA:DAS: jb&pp 1/31/2017

Pre-printed Demographics SSID Pre-Printed Demographic Information This is how the demographic information will look on the pre-printed Student Response Booklet. Date of Birth Gender All information must be correct in IC to produce a correct pre-printed SRB. District/ School Code KDE:OAA:DAS: jb&pp 1/31/2017

Who Takes the K-PREP? Required to Test Not Required to Test Students in grades 3-8 and 10-11, including those with disabilities Students who are retained Students who move within the state during testing Students with a minor medical emergency EL students in their first year are required to attempt mathematics (4 multiple choice). EL students in their second year and later participate in all content areas. Students in the Alternate K-PREP Student’s skipped grade Foreign Exchange students Students enrolled at Job Corp centers Students with medical or extraordinary circumstance non- participation requests Students expelled without services Directions for handling materials of students who move within the state during the testing windows are located in the manuals. Students test based upon the grade enrolled in Infinite Campus on the first day of testing. If a student skips a grade, they are not assessed at the skipped grade. KDE:OAA:DAS: jb&pp 1/31/2017

2017 Testing Times And Items Chart See handout for complete chart. KDE:OAA:DAS: jb&pp 1/31/2017

K-PREP Scheduling Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar. The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels. Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day. All students in a grade/school must take each part of the test at the same time. Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule. Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring. Example: A school testing Reading Part A on Monday, Part B on Tuesday, and Part C on Wednesday has used 3 of the 5 allowable days. If schedules change during the window, ensure that all teachers are made aware of the changes so as not to lead to an allegation. KDE:OAA:DAS: jb&pp 1/31/2017

K-PREP Scheduling Extended time is allowed only for students with IEPs, 504s or PSPs specifying extended time. Make arrangements for extended time in a manner that allows other students to go back to instructional activities. Extended time is limited to time and a half or double time. For example—if standard time is 30 minutes and a student is allowed time and a half, then after the student requests to use extended time, the student would be given an additional 15 minutes (half of the original 30 minutes). At the end of the school day, students with regular and extended time need to have finished the same parts of the test. KDE:OAA:DAS: jb&pp 1/31/2017

Make-up Schedule Make-up sessions can be done during the 5- day window or during the 4 days after the window ends while test materials are prepared for shipping. Schedule make-up sessions as soon as is reasonably possible after the missed test session. Seating charts are required for make-up sessions. If packing is not done until all make-ups are completed at the end of the nine (5 regular + 4 make-up days) total days, four days of the return shipping window have been used. KDE:OAA:DAS: jb&pp 1/31/2017

Approved Resources List 2015 DAC Meetings K-PREP Resources Approved Resources List DAC/BAC Manuals TAMs / Scripts KDE Website Items/Times Chart In addition to general information, the manuals contain forms, FAQs, Glossary, and the approved resources list. The KDE website has the manuals, charts, forms, sample schedules, etc. TAMs should be distributed to teachers allowing ample time to review before the first day of the testing window. KDE:OAA:DAS: jb&pp 1/31/2017

Proctor Responsibilities Receive Administration Code /Inclusion of Special Populations Training Review TAM(s) Prior to Testing Receive Test Schedule Receive and Return Test Materials from BAC Administer Tests Complete Daily Seating Charts Report Test Irregularities to BAC KDE:OAA:DAS: jb&pp 1/31/2017

Classroom Materials/Walls Materials used during direct instruction, containing content or strategies/processes should not be displayed on classroom surfaces including walls, workstations or clothing. Classroom materials shall not provide a testing advantage to any student. Please cover or remove any instructional materials from walls, workstations, ceilings, etc. prior to test administration. KDE:OAA:DAS: jb&pp 1/31/2017

Test Booklet Resources No scratch paper for ODW Extended Response and Short-Answer Scoring Guides grades 3-8 On-Demand Writing Scoring Criteria grades 5, 6, 8, 10 & 11 On-Demand Pre-Writing Area Scoring guides can be found at: http://education.ky.gov/AA/Assessments/Pages/K-PREP.aspx. KDE:OAA:DAS: jb&pp 1/31/2017

Test Material Resources Mathematics Reference Sheets Writer’s Reference Sheets Rulers Calculators Protractors or Angle Rulers (provided by the school) Classroom supply of protractors/angle rulers in grades 4 and 7 should be on hand. Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs. Mathematics Reference Sheets Writer’s Reference Sheets Rulers Calculators Protractors or Angle Rulers (provided by the school) KDE:OAA:DAS: jb&pp 1/31/2017

Rulers Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing. The rulers may not be modified. The rulers may be kept and used after testing is completed. Grade 3 – ¼ inch and centimeter increments Grades 4-6 – 1/8 and centimeter increments Grades 7-8 – 1/16 and centimeter increments Double check ruler increments to ensure that the appropriate rulers are distributed to the appropriate grades. Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT provided by Pearson. KDE:OAA:DAS: jb&pp 1/31/2017

Calculator Use Policy for State Testing (updated 2016) Follow the KDE calculator policy. The revised written policy is available on the KDE website and in manuals. http://education.ky.gov/AA/distsupp/Pages/Data- Release-Resources.aspx The calculator policy is provided electronically with meeting materials and in all manuals. Calculator policy was revised in 2016. KDE:OAA:DAS: jb&pp 1/31/2017

Unapproved Resource Materials Cell phones, Smart phones Ink Pens Highlighters Electronic Devices Items with Internet accessibility Graphic Organizers KDE:OAA:DAS: jb&pp 1/31/2017

Reminders for Teachers Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets. Teachers should verify that each student receives his/her own test booklet and SRB for each testing session. It is imperative that multiple students do not record answers in a single SRB. KDE:OAA:DAS: jb&pp 1/31/2017

underline lightly in pencil use blank color overlays Test Booklet Students may: underline lightly in pencil use blank color overlays use blank writing or graph paper, except for on-demand writing KDE:OAA:DAS: jb&pp 1/31/2017

Student Response Booklet Do not use a pre-printed SRB with another student mechanical or liquid pencils (only regular #2 pencils) highlighters ink pens staples or glue If a student uses one of the prohibited writing instruments, contact DAC or KDE for guidance on how to correct the situation. KDE:OAA:DAS: jb&pp 1/31/2017

SRB Replacement Grid all information including name, room number, etc. Transcribe answers into new SRB. The new serial number from the front of the SRB may be annotated into SDRR, but it is not mandatory. Securely destroy original SRB. Same as with the Test Booklet, a Student Response Booklet soiled with bodily fluids should be destroyed using OSHA guidelines and not returned to Pearson. SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements. KDE:OAA:DAS: jb&pp 1/31/2017

Mark the appropriate accommodation type. Student Response Booklet Mark the appropriate accommodation type. The student response booklet and the test booklet are color-coded by grade. There is one form of the test for 2017. KDE:OAA:DAS: jb&pp 1/31/2017

Room Number Bubble on the SRB indicating the room where each student takes the test. Zeros need to be entered for any blank space for a room number. If the room number is 9, the student will enter 0009. If a classroom does not have a number assigned the school will need to assign one. Letters can not be entered for a room number. The key for the room location numbers needs to be maintained in the district. Use the number where the student started. Do not change if the student finishes elsewhere. The room number where the student finishes should be recorded on the seating chart. Collection of testing room location codes on each SRB allows security data analysis at the room level. 9= 0009 19= 0019 190= 0190 KDE:OAA:DAS: jb&pp 1/31/2017

Seating Charts Seating charts are required for both individual and group testing. The room location must be recorded on the SRB. A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session. Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement. Printed or electronic seating charts should be maintained in the district for one year. KDE:OAA:DAS: jb&pp 1/31/2017

Do not remove from SRB. KDE:OAA:DAS: jb&pp 1/31/2017 If student(s) refuse to sign, testing should move forward. Do not remove from the Student Response Booklet, even if student does not sign. KDE:OAA:DAS: jb&pp 1/31/2017

Collecting Secure Materials The test administrator is responsible for collecting and verifying that all secure materials are accounted for after the testing session ends. Test booklets and SRBs are to be counted or names matched for every student before anyone leaves the testing room to ensure that no materials are left unsecured. KDE:OAA:DAS: jb&pp 1/31/2017

Reminders For Students Review with students the Administration Code rules around use of electronic devices. Social media of all types: Facebook, Twitter, Instagram, Snapchat, Vine, etc. and e-mail are not secure and can lead to disciplinary issues. KDE:OAA:DAS: jb&pp 1/31/2017