FY18 Controller Call Series The presentation will begin momentarily September 2017

Safety Moment (Robert Dudley) Monthly Close – follow up (Wendy Cano) AP Posting Logic (Corinne Szabo, Steve Dabrowski) Questions Unit Controller Call September 2017

Safety Moment: Computer Workstation Safety

Computer Workstation Safety Tips Using these tips will allow you to work in a more comfortable, neutral body position: Top of monitor should be at or below eye level. Balance head and neck in-line with torso. Relax shoulders. Keep elbows close to body and supported. Support your lower back. Keep wrists and hands in-line with forearms. Maintain adequate room for keyboard and mouse. Keep feet flat on floor. Safety Moment

Computer Workstations – Potential Hazards Lighting – Bright lights can make it difficult to see the screen. Glare – Reflected light and dust on the monitor can make screen difficult to see, increasing fatigue and eye strain. Ventilation – Dry air. Poor circulation, and extreme temperatures can affect work performance. Prolonged Periods of Activity – Highly repetitive tasks can cause musculoskeletal strain (i.e., carpal tunnel syndrome in wrists); stretch and take breaks when necessary to rest the body part (s) being used for long periods of time. Safety Moment

Monthly Calendar Conversion Unit Controller Calls September 2017

Command Center Update Total calls to Help Desk since 8/14 is 404 MCC – UFS = 380 Data = 163 Training = 193 Third Party = 6 Information Request = 9 Program Error & Human Error = 9 MCC – SAP = 3 MCC – Other = 2 MCC – Dashboards = 19 Data = 10 Training = 6 Third Party = 3

Period 12 Close Recap

September Payroll Posting and Accrual On Tuesday, 10/3, the normal pay cycles will post in SAP to 9/29. Weekly Fri-Thu:                9/22 – 9/28 Weekly Sat-Fri:                 9/23 – 9/29 Bi-Weekly Fri-Thu:           9/15 – 9/28 Bi-Weekly Sat-Fri:            9/16 – 9/29 Posted to the DFAV on Wednesday, 10/4, in week ending 9/29 (Period 1, FY18). On Tuesday, 10/3 at noon, Kronos will pull the following days: Weekly Fri-Thu:                9/29 – 9/30 (2 days) Weekly Sat-Fri:                 9/30 (1 day) Bi-Weekly Fri-Thu:           9/29 – 9/30 (2 days) Bi-Weekly Sat-Fri:            9/30 (1 day) Accrual will post for the above days in SAP Tuesday, 10/3 (BD+2). Posted to the DFAV on Wednesday, 9/4, in week ending 9/30 (Period 1, FY18).

September Fiori Sales Posting and Accrual Fiori invoices will post in SAP on the invoice “Settlement To” date. At month-end, Fiori invoices finalized and approved by 5:00 pm ET on BD+2 will post on the invoice “Settlement To” date. The Sales Accrual will calculate from the last posted “Settlement To” date to the last day of the month. Accrual rate will be calculated by referencing the last posted invoice for the previous settlement period and divided by the number of days in the billing cycle. Weekly invoice cycles: Weekly Fri-Thu:                9/22 – 9/28 If finalized and approved by BD+2, invoice will post in SAP to 9/28 (Period 1, FY18). Sales Accrual will post 2 days (9/29 & 9/30) in SAP on Tuesday, 10/3. Posted to the DFAV on Wednesday, 10/4, in week ending 9/30 (Period 1, FY18). Weekly Sat-Fri:                 9/23 – 9/29 If finalized and approved by BD+2, invoice will post in SAP to 9/29 (Period 1, FY18). Sales Accrual will post 1 day (9/30) in SAP on Tuesday, 10/3.

September’s Close Week BD+2 Finalize Edits in Kronos by 12:00 pm ET Finalize and Approve Client Invoice in Fiori by 5:00 pm ET

Monthly Calendar Conversion Project Accounts Payable – SAP Logic September 2017

UFS Accounts Payable – New SAP Monthly Calendar Logic AP Invoices will post to SAP using Saturday – Friday financial cut off week via the following methods: Electronic Invoice approval date = SAP posting date An electronic invoice approved Saturday – Friday will post to that Friday w/e date in SAP Example: Invoices approved 9/9 – 9/15 will post to w/e 9/15 UFS impact - (unchanged) loads to UFS according to SAP week: Posted report for future week if UFS is in previous week.  If UFS is in future week invoice will post to UIPS Not Posted report. Manual UFS transmission date = SAP posting date Transmission up to 4:00 pm, ET.  If transmitted after 4:00 the invoice will post to SAP the following day Example: Invoices transmitted at 5:00 pm ET on Friday 9/15 will reflect on UFS reports for 9/15 but will post to 9/22 in SAP and E=Vision reports. UFS impact – (unchanged) loads to UFS when entered UFS w/e date: Posts to UIPS report: Matches SAP week (Sat–Fri) UIPS Posted = current week Previous week is still open UIPS Posted = future week UFS w/e date = future week UIPS Not Posted report

UFS Accounts Payable – New SAP Month-end Calendar Logic First day of each month through noon (ET) on BD+2 (2nd business day) – Month-end exceptions are in place to align AP invoices to the proper financial month via the following methods: Electronic Month-end (1st calendar day of the new month through noon (ET) on BD+2) SAP reviews the invoice date to determine the SAP posting date. An invoice date in the month being closed will post to that month end date in SAP An invoice date in the next month will post to the approval date Example: Invoices approved Sat, 9/30 – Tues 10/3 (noon, ET) will post to w/e 9/30 IF the invoice is less or equal to month-end date Manual Month-end (1st calendar day of the new month through noon (ET) on BD+2) The UFS system week ending date = SAP posting date (vs. transmission date) Transmission will post in both SAP and UFS according to the UFS w/e date at the time of transmission Example: Invoice transmitted on 10/1 – 10/3 noon ET (BD+2) UFS w/e date: Posts to UFS & SAP UFS w/e date is 9/29 Will post to 9/29 UFS w/e date is 9/30 will post to 9/30 UFS w/e date is 10/6 will post to 10/6

UFS Communication and Resources Click to access MCC Tab Close Calendar - Fiscal Year 2017  ♦  Close Calendar - Fiscal Year 2018  ♦ Electronic AP Invoice Matrix ♦ MCC Resources & Support: August 2017 Important Dates Calendar September 2017 Important Dates Calendar October 2017 Important Dates Calendar Monthly Calendar Conversion: FAQs Visit the Monthly Calendar Conversion (MCC) page on Sodexo Net Send your questions to the Transversal Finance Communications Mailbox

Deadline Changes

UFS Application – Controller Corner 18

Resources Questions? Unit Controller Network Call Materials UFS Launch site UfsAdministrator.Noram@sodexo.com Monthly Calendar Conversion (MCC) Transversal Finance SodexoNet Page 19