International Wiring Instructions Instructions for wiring payments outside the United States

Beneficiary Information Vendors’ Name and Address Beneficiary- The person, company, or organization receiving the payment Search vendor’s name in the “Supplier Search” tool If vendor is not found Enter “Purchasing Dept.” as the supplier Enter the vendor’s name and address in the space provided

Product Information Description of Items/Services Product Description, Catalog No., Quantity, and Amount MUST be provided If no catalog number is available: Please enter N/A Enter amount (US Dollars Only): If multiple items are invoiced please enter each amount separately Enter 1st amount only – continue with presentation

Bank Information Refer to the wiring instructions provided by vendor Enter Beneficiary Account Number May be known as the IBAN List of countries that require IBANs- refer to the Table of Contents only https://www.swift.com/sites/default/files/resources/swift_standards_ibanregistry.pdf Enter Beneficiary Bank Swift Code 8 or 11 alphanumeric characters Ex. CITIUS33

Bank Information (2) Refer to the wiring instructions provided by vendor Enter Bank Name Enter Bank Address Multiple lines are available

Bank Information (3) Refer to the wiring instructions provided by vendor NOT all banks require a correspondent bank Only required when wire payments are routed through another bank The vendor will supply you with this information If the vendor does not indicate a correspondent bank is needed; please leave this section blank

Acknowledgements and Additional Information Preparer MUST accept the below acknowledgements before moving forward Additional Information Any special instructions or additional information for beneficiary Examples Include: Invoice Numbers Customer Numbers Special Instructions

Very Important Information Please Read!!!! If you have ONE item on your invoice please proceed to slides 9 thru 11. If you have MORE than one item on your invoice please proceed to slides 12 thru 15.

One Item Invoiced If you only have ONE item on your invoice Go to “Available Actions” at the top of the page Select “Add and Go to Cart” Click the blue “GO” button You should see one outgoing wire form for the total price of the invoice Proceed to Checkout Click on the “Summary” Tab

One Item Invoiced Enter FOAP Attach documents needed to validate bank details: Examples: Invoice with * Wire Instructions *, Conversion Chart, vendor email Submit Requisition

Receipt Items Process Complete!!!!! Once the PO has been created and completed Open the PO Under Available Actions click “Create Quantity Receipt” then “GO” Add quantities received Click “Complete” Click on link to go back to the Purchase Order Add any documentation not already attached Click on the “Comments” tab Show comments for “Receipt” Add email recipient acctspay@shsu.edu Add comment Ex. “Invoice attached please proceed with payment” Attach documents Click “Add Comment” Process Complete!!!!!

Multiple Items Invoiced To enter a second item Go to “Available Actions” at the top of the page Select “Add to Cart and Return” Click the blue “GO” button Complete Only: Product Information (description, catalog number, quantity, and amount) Agree to Acknowledgments Note banking details only need to be populated once Repeat this slide for any remaining items on your invoice

Multiple Items Invoiced When the last item is entered: Go to “Available Actions” at the top of the page Select “Add and Go to Cart” Click the blue “GO” button You should see the same number of items in your cart as on your invoice You should also see multiple outgoing wire forms Ex. If your invoice has 3 items you should see 3 forms Proceed to Checkout Click on the “Summary” Tab

Multiple Items Invoiced Enter FOAP Attach documents needed to validate bank details: Examples: Invoice with * Wire Instructions *, Conversion Chart, vendor email Submit Requisition

Receipt Items Process Complete!!!!! Once the PO has been created and completed Open the PO Under Available Actions click “Create Quantity Receipt” then “GO” Add quantities received Click “Complete” Click on link to go back to the Purchase Order Add any documentation not already attached Click on the “Comments” tab Show comments for “Receipt” Add email recipient acctspay@shsu.edu Add comment Ex. “Invoice attached please proceed with payment” Attach documents Click “Add Comment” Process Complete!!!!!

Questions/Suggestions Contact Us! Assistant Treasurer Treasury Analyst Specialist III Craig Jeffries 936-294-3981 c.jeffries@shsu.edu Ivanette Lofton 936-294-3069 iyl001@shsu.edu Anne Miller 936-294-1983 stdamm15@shsu.edu