AN ITALIAN COOPERATIVE SYSTEM FOR CHECKING Franco Bessone, Giovanna Colombo, Elena De Carolis, Gustavo Filippucci, Laura Garbolino, Enza Gasbarro, Silvana Mangiaracina, Ornella Russo, Elisabetta Tamburini, Alessandro Tugnoli TO LEND OR NOT TO LEND? WITH ALPE IS EASIER! AN ITALIAN COOPERATIVE SYSTEM FOR CHECKING ILL PERMITTED USES IN E-RESOURCE LICENSES

With ALPE is easier! Laura Garbolino Breaf history of ALPE… ALPE (Archivio Licenze Periodici Elettronici) is a national archive of ILL clauses, extracted from “standard” and negotiated licenses, created to manage, to publicly share and to check the permitted uses of e-resources for ILL and document supply Born in 2012 of a proposal by CNR Bologna Research Library to support NILDE librarians to comply with publishers ILL conditions. NILDE is the Italian network for inter-library document exchange Today the ALPE working group is composed of 26 librarians and technicians from several research and academic institutions The success key of the ALPE group is its working model: share and collaborate to build a common Knowledge create and keep updated a tool useful to ILL librarians day by day roles are different and everyone is prime 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino WHY ALPE HOW it works HOW it helps WHAT findings WHEN it happens WHICH opportunities WHO we are 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino WHY The policies for e-resources sharing are defined and conditioned by the license agreement Create a national archive of clauses with a standardized description in order to minimize the risk of subjective interpretation of the licenses by librarians and to be easily usable Create a integrated system ALPE-NILDE to search and identify the proper licenses for each document and each library in lending activity 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino WHY Analysis of the NILDE network transactions shows that ILL requests for recent publications (i.e. articles published over the previous five years) account for 47% of the total number of requests. Libraries shifted their collections from printed to e-collections so we expect an increased use from/of ILL of e-materials. For this reason the knowledge of ILL conditions in e-journal licenses is crucial. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino WHY The problem arises when ILL staff have to manage the service from different publishers and vendors and they have to correctly identify the right license for the specific individual article they are lending in a shortest time. ILL librarians have to understand the legal language of license. The difficulty is also due to the technical and sometimes vague nature of license wording with respect to ILL clauses. For ALPE working group that means that the licensing rights of all titles need to be communicated to the different ILL staff of over 900 NILDE libraries. 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW works Research the available licenses for an article (using journal ISSN and pub year) and select the right license subscribed by one’s istitution. Render the textual contents ILL clauses in a schema Apply the correct condition in the ILL transaction 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW works 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW works ALPE Search Engine ISSN + year 2016 PUBLISHER 1 www.pub.com AGGREGATOR 2 www.aggregator2.com ALPE Public Archive AGGREGATOR 1 www.aggregator1.com 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

HOW helps… from the license Example of terms and conditions The Licensee may supply another library within Italy a single print copy of an electronic original of an individual document being part of the Licensed Matherias. Supply shall be by post, fax or secure transmission (using Ariel, Nilde or its equivalent, whereby the electronic file is deleted immediatly after printing) for the purposes of reserach or private study and not for commercial use (Emerald neg. 2014) 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

HOW helps… to the schema License Data ILL clause Mail and fax Type of license ILL clause text Mail, fax or electronic delivery Name of publisher/vendor ILL permitted Mail, fax or secure electronic delivery (ARIEL and equivalent systems) Delivery allowed conditions URL of e-Resources Platform Access Mail, fax or secure electronic delivery (ARIEL, NILDE and equivalent systems) Document format to supply Rights holder Obligations for requesting library Mail, fax or secure electronic delivery (unspecified systems) Type of requesting library License duration Mail, fax or secure electronic delivery (only ARIEL, excluding other systems) Subscription type Obligations for supplying library Subscribed organization/library Data for identifying the license Data of license signed libraries Public notes 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW helps 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

HOW helps… ALPE steps into NILDE interface 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW helps …ALPE steps into NILDE interface 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW helps …ALPE steps into NILDE interface 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW helps …ALPE steps into NILDE interface 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino HOW helps …ALPE steps into NILDE interface 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

WHAT findings ALPE licenses by year 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

WHAT findings How many licenses valid in year 2017? 64 (36%) License with ILL negotiated clause 178 valid licenses at the 2017 114 (64%) License with ILL standard clause 130 Publishers 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

WHAT findings ILL permitted uses in ALPE licenses Only mail or fax delivery 14 licenses (10%) ILL permitted 134 licenses (75%) SEDD not NILDE 8 licenses (7%) ILL not specified 24 licenses (14%) Electronic delivery 120 licenses (90%) SEDD with NILDE 77 licenses (64%) ILL not permitted 20 licenses (11%) Electronic delivery 35 licenses (29%) 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

WHAT findings ALPE in NILDE lending work-flow 90 licenses used from ALPE in July 2017 11.781 lending requests fulfilled 4.096 (47%)  print - not subject to license 2.810 (24%)  license found and applied 2.162 (18%)  license not found 1.315 (11%)  license found but not applied 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

WHEN ALPE is a growing organism BUILDING COMMUNITY ALPE WG ILL CLAUSE SHARED SCHEMA ALPE ARCHIVE POPULATED STRESS TEST ARCHIVE UPDATE ARCHIVE UPDATE ARCHIVE BUILDING INTERNATIONAL PARTNERSHIP Community 2012 2013 2014 I SEM 2014 II SEM 2015 2016 2017 2018 START PROJECT Request for comments LICENCE ANALYSIS & START SW DEVELOP-MENT LICENCE MANAGE-MENT APPLICATION SEARCH ENGINE API ALPE NILDE INTEGRATION LOGS ANALYSIS SW 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino WHICH… opportunities Growth of knowledge and awareness about copyright issues and permitted uses in electronic resources Opportunity to ask ALPE working group for help and support about licenses Become member of ALPE working groups An institution can negotiate more favorable clauses by knowing the existence of better situations By applying the clauses, institutions are guaranteed to be compliant with the clauses for the access to the subscribed content 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino Ornella Russo Silvana Mangiaracina Alessandro Tugnoli Gustavo Filippucci Franco Bessone Enza Gasbarro Elisabetta Tamburini Elena De Carolis Giovanna Colombo 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino

With ALPE is easier! Laura Garbolino Thanks! Contact us at alpe-support@area.bo.cnr.it ALPE public archive https://nilde.bo.cnr.it/licenze.php ALPE API https://nilde.bo.cnr.it/doc/api/#licenses 6 October 2017 ILDS 2017 PARIS With ALPE is easier! Laura Garbolino