TABE Online Training

Introductions

TABE Presenter: Mike Johnson, National Director of Adult Education Mjohnson@DataRecognitionCorp.com 630-995-6712

Agenda Introductions TABE Overview TABE Tutorial TABE Online Administration Functions Adding New Users Scheduling Tests Registering Students to a test Generating Test Tickets Accessing Reports Break and individual practice Reviewing TABE Reports TABE Online “client” download TABE Set-up procedures Wrap-up and Q&A

Why TABE Online? Decrease the burden of test administration No need to monitor time, read instructions or pass out/retrieve/store test booklets and answer sheets Convenient - Register anytime from any computer Accessible - View scores/reports anytime from any computer Secure - Less proctor oversight because students self navigate through the test Students don’t have to wait until others finish Time-saving - no bubbling, no hand-scoring or scanning

TABE Review

TABE Available Tests

Available Test Forms Complete Battery (3 hours – Core subtests) Core Tests: Reading; Language; Applied Math; Math Computation Optional tests: (spelling; language mechanics; vocabulary are 10-14 minutes each) More detailed diagnostic information Survey (1 ½ hours – Core subtests) Shorter testing time allows for quick screening/placement Two Forms TABE 9 & 10 (initial test / retest) Locator Test (37 minutes)

TABE Levels L 0 - 1.9 (this level is not available online) E 2.0 - 3.9 Level Content Grade Range L 0 - 1.9 (this level is not available online) E 2.0 - 3.9 M 4.0 - 5.9 D 6.0 - 8.9 A 9.0 - 12.9

Copyright © 2015 Data Recognition Corporation TABE Online Online Version is the same as the Paper/Pencil TABE 9&10 Includes Complete Battery; Survey; Locator; Tutorial; CCR Test Automatically places students in appropriate level based on Locator Test results Accommodations can be applied to student profiles Full Reporting Functionality Copyright © 2015 Data Recognition Corporation

TABE Online Locator Test Two Locator Test administration options: May be set up as a separate test session May be auto-assigned in TABE Online Student is automatically placed in TABE subtest levels based upon performance Student may be assigned to more than one level TABE Online has one Locator Test divided into four content areas—Reading, Mathematics Computation, Applied Mathematics, and Language. The entire Locator Test takes approximately 35 minutes to complete. It is recommended that the Locator Test be administered first. The results will indicate which level of TABE to use for each content area. If an examinee’s Locator Test scores indicate significant differences in Reading, Mathematics, and Language skills (e.g., more than two TABE levels apart), the examinee could be given TABE tests from different levels. Note: The function of the Locator Test is to place students in the appropriate level of TABE, e.g., E, M, D, or A. It should not be used to screen students or place them in instructional programs because it does not contain enough items to be reliable for that purpose. Copyright © 2015 Data Recognition Corporation

TABE Online Accommodations Accommodations are tagged in the student’s profile Extended-time test accommodation (time and ½, double time) Pause-test accommodation allowing student to take breaks during subtest Font/background color and font size accommodations for students with visual disabilities Studies indicate that 15% of the general population, 50 % of those enrolled in adult education, and 80% of inmates participating in prison education programs have a high incidence of symptoms of a Syndrome. Sensitivity of black font on what background creates visual distortions

TABE Online Assessment Access all administrative functions: https://oas.ctb.com Schedule test administrations Register students Run Reports Import Rosters/Export Data Student Access = Test Delivery Client (TDC) Icon installed on student desktop Connection through Internet Explorer Lock Down Browser User Name: tabe_demo_05 Password: demo1234567

Let’s start with the Student Experience TABE Online Tutorial Let’s start with the Student Experience Go to: http://learnoas.ctb.com/TABE/introfixed.html

TABE Administrative Functions Go to: https://oas.ctb.com

It’s now time to learn how to log on and use TABE Online. Go to: oas.ctb.com

Upon logging in for the first time, you will be required to change your password. Be sure to use the Hint feature for ease of generating new passwords to replace forgotten passwords. The system requires passwords to be changed every 90 days. Make sure your email address is correct in your profile. System locks after 5 bad login attempts – call technical support to reset

** Only administrators can perform this functionality ** Adding Users You will need to add “users” /staff members who will need to access this system and be able to add students; print test tickets; run reports ** Only administrators can perform this functionality **

Adding Users

User Roles and Permissions Copyright © 2015 Data Recognition Corporation

select [+] to add a new user Highlight your program on the left side, then look at the bottom of the screen and select [+] to add a new user User Roles: Administrator – only TABE Help Desk can add more Administrators to your program Administrative Coordinator – can add students; schedule test sessions; print tickets Coordinator – can schedule tests, assign students to sessions, print test tickets; cannot ADD new students Proctor – add students to the test session; print test tickets; cannot ADD new students

Complete the user profile and Save If an email address is added, the user will receive an email from OAS_Acct_Mgmt with the user name and password

Scheduling Tests You will need to schedule a test for each group students ** A site administrator can do this ahead of time **

Test Sessions: How Many Sessions Do you Need? SAMPLE: [program initials] TABE Locator Test 2016 (optional) [program initials] TABE 9 Survey 2016 [program initials] TABE 10 Survey 2016 Retest Sessions [program initials] TABE 9 Survey Retest 1 2016 [program initials] TABE 10 Survey Retest 2 2016 [program initials] TABE 9 Survey Retest 3 2016 [program initials] TABE 10 Survey Retest 4 2016 Copy Sessions for the new year (2017) End Sessions for the expiring year (2016) User roles control what you can do with the information you can access. The administrator who sets up your profile assigns you a role. Depending on your role, you will have access to different functions in OAS. The roles available in OAS are Administrator, Administrative Coordinator, Coordinator, and Proctor. Add groups ONLY if a new program has been established on your campus. This can only be done by the top-level administrator. Copyright © 2015 Data Recognition Corporation

Click Assessments, then Manage Sessions I have already scheduled a test session. Let’s practice adding a new test session. Click Assessments, then Manage Sessions

Click Schedule Session Copyright © 2015 Data Recognition Corporation

Choose the test you wish to schedule from the drop-down menu. TEST OPTIONS: 2 Complete Battery Forms 2 Survey Forms Locator Test (standalone) Tutorial (you can assign an unscored tutorial if a student needs extra practice using TABE online Choose the test you wish to schedule from the drop-down menu. Note: This screen shows 4 Sections you will navigate through 1) Select Test 2) Test Details 3) Add Student 4) Add Proctor

Do you want breaks between subtests? What is “Random Distractor?” Online Locator Test: You can choose to have students take the locator test first and it will automatically place students in the correct level You can unselect Locator test to choose which level you would like a student to take Do you want breaks between subtests? What is “Random Distractor?” Do you want to test certain “subtests” only”? Do you want to the locator test to automatically place students in the correct level? Next, you can click on “Modify Test.”

You can also reorder the subtests, if desired. Modify your test session by removing any subtests you don’t wish to administer. Move them to the left. The subtest you wish to provide will remain on the right side. You can also reorder the subtests, if desired. Click OK when finished modifying your test session.

Now that your test is modified, go to Test Details.

Here, you can make these adjustments: Recommendation: Test Session Name should include: A test session should be easy to identify for other users and proctors Program name Test Form and Level Year/month/semester/quarter Initial test or re-test Here, you can make these adjustments: Test Name (recommended that you add to, but do not remove original name) Test Date Range; Start & End Times, Time Zone, Test Location Site Continue by going to Add Student. (This is one way to register a student for a test.)

Proctors who have already been entered into the OAS system can be added to a test session in this same manner. Click SAVE.

Add a Proctor so other “users” can view the Test Sessions ** if you don’t add other proctors, only the person who created the test session will have visibility into the test Copyright © 2015 Data Recognition Corporation

You will now be returned to your home screen. Your newly created test session appears under the “Current and Future” list.

Managing Sessions - Modify Manifest; Copy Session; Print Test Tickets; Schedule Session; View Status; View Student Reports

Let’s explore the blue tabs: Modify Manifest Copy Session Print Test Tickets Schedule Session View Status Student Report

Modify Manifest allows you to modify the test for a student. Select the student name and click “modify test” to change the subtest difficulty level

Let’s explore the blue tabs: Modify Manifest Copy Session Print Test Tickets Schedule Session View Status Student Report

Copy Session allows for the duplication of a test session Copy Session allows for the duplication of a test session. It will automatically keep the same test (Survey or Complete Battery); same subtests; same test levels. You will still be prompted to change the test session name; identify the test window; select students and proctors

Let’s explore the blue tabs: Modify Manifest Copy Session Print Test Tickets Schedule Session View Status Student Report

Print Test Tickets for any test session. Tickets will include necessary log-in information Individual Test Ticket = 1 full page per student Multiple Test Tickets = 2 students per page Summary Test Ticket = Includes test summary information; test access codes; student roster with student log-in and password information

Copyright © 2015 Data Recognition Corporation

Copyright © 2015 Data Recognition Corporation Summary Test Ticket Copyright © 2015 Data Recognition Corporation

Let’s explore the blue tabs: Modify Manifest Copy Session Print Test Tickets Schedule Session View Status Student Report

** Note the functionality at the bottom of the page ** Schedule Session allows you to easily begin the test scheduling process ** Note the functionality at the bottom of the page ** [ ] = short cut to “schedule session” [ ] = edit test session [ ] = delete test session [ ] = search test session

Let’s explore the blue tabs: Modify Manifest Copy Session Print Test Tickets Schedule Session View Status Student Report

View Status allows you to check the progress of individual students Toggle Validation: Rather than stopping a session for all students, you may want to invalidate a few students (for example, if some were caught cheating). If you invalidate one or more students' tests while they are logged into a session, they can continue working on it. This minimizes disruption and allows for a score to be recorded in the event that you later revalidate a student's attempt. Student Report: This is a quick link directly to the student results Refresh List: Use this after you have made changes to student status

Let’s explore the blue tabs: Modify Manifest Copy Session Print Test Tickets Schedule Session View Status Student Report

This is a quick link directly to the student results. Student Report This is a quick link directly to the student results. Select the individual student and hit “submit” Results can take anywhere from 5 minutes to 30 minutes

Adding Students to the TABE database Option 1: Adding Individual Students - one at a time

Go to Groups > Manage Students > Student List Adding Students: Go to Groups > Manage Students > Student List

Highlight your organization under “Group Selector”

Click on [ + ] on the bottom of the list to add a NEW student. Any student who has already been added to this group will now appear on the list. Click on [ + ] on the bottom of the list to add a NEW student.

First Name, Last Name, DOB, Grade, Gender (use “AD” for grade) x * Fields are required First Name, Last Name, DOB, Grade, Gender (use “AD” for grade) Check the box to the right indicating which group or class to which student will be added. Optional: Additional Student Information & Specific Accommodations

Copyright © 2015 Data Recognition Corporation

After clicking SAVE, you will see the students’ names appear in the list associated with this group/class.

Option 2: Import Students using an Excel template Adding Students Option 2: Import Students using an Excel template

Here’s another way to add students into the system. Go to the Services tab, then User/Student Load, and now click Import.

Now select Student Template, then click “Export.”

Complete the spreadsheet and Save the file ** only fill in First Name; Last Name; DOB; Grade; Gender ** (Leave other columns alone)

Once Spreadsheet is complete, upload the file

Registering Students to Test Sessions Option 1: Register one student at a time

Go to Assessments -> Register Student. Here’s another method for registering students for a test session after they have been uploaded into the system. Go to Assessments -> Register Student.

Highlight appropriate test session Click “Register” Now, select a group to display available test sessions. Choose a session for which to register the student and click Register. .

Highlight appropriate Program under “Group Selector” Select the appropriate student Proceed to NEXT .

Verify the information is correct and click “NEXT” From here you can uncheck Locator Test and change the test Level (this is useful for post-testing)

Generate a Test Ticket from this screen Note the Test Access code can be seen here You can opt to put the test access code on the individual ticket .

Decide whether or not to print Access Code on test ticket Decide whether or not to print Access Code on test ticket. Print test ticket now (or wait to all are registered). Click Done.

Copyright © 2015 Data Recognition Corporation

Registering Students to Test Sessions Option 2: “Edit” Test Session to add multiple students at a time

Click on the pencil icon to Edit Session. EDIT TEST SESSION From the Home Page Highlight the name of the test session to which the student is to be added. Click on the pencil icon to Edit Session.

The test session details are shown. Click on Add Student.

No students have yet been assigned to take this test. Click “Add Student.”

Click the name of the group into which this student was placed. Names of all students in this group will appear. Check the box in front of your student’s name. Click OK.

Testing Day Procedures Register/Add students to test session Distribute student test tickets Examiner clicks on test session to View Status and student reports during test session No cameras/phones allowed Students may pause between test sessions and subtests if desired User roles control what you can do with the information you can access. The administrator who sets up your profile assigns you a role. Depending on your role, you will have access to different functions in OAS. The roles available in OAS are Administrator, Administrative Coordinator, Coordinator, and Proctor. Add groups ONLY if a new program has been established on your campus. This can only be done by the top-level administrator. Copyright © 2015 Data Recognition Corporation

BREAK 10 minutes

Demo & Individual Practice TASKS: Adding a Student Creating a Test Session Registering a Student to Test Session Printing Test Tickets Reviewing Key Features LOG-IN: https://oas.ctb.com user name: tabe_demo_05 password: demo1234567

College and Career Readiness (optional) Tests

TABE Testlets are “mini-tests” aligned to the College and Career Readiness framework. These are intended to provide a comparison between a student’s performance on a TABE test and the student’s performance on the CCR field test items at the same level. A student who is ready to take a High School Equivalency test but may not be familiar with CCR standards can take a Testlet to prepare for the High School Equivalency test. Educators get a basic report showing percent correct by CCR domain and level. This gives an indication of how students are performing to the College and Career Readiness Standards. Testlets are available via TABE Online. You must first give the student a TABE test. You can then schedule the student for a Testlet at the same level of difficulty. For example, you would first administer a TABE test at the M (Medium) level of difficulty, and then you can give the Testlet at the same level.

From the home page, go to “Schedule Session.” Assign Testlets in the same manner as scheduling any other test session. From the home page, go to “Schedule Session.”

From the Test Group drop-down menu, choose TABE Adult Common Core Experience.

Select the Testlet you wish at assign (Language, Reading, Math), add details as necessary, then SAVE.

Add students to the Testlet test session just as we added them before. Notice: student can only be added if he/she has taken a TABE Online test. Also, students can not repeat a Testlet at the same level of a subject, but can be assigned higher levels when ready. Click OK, then Save.

Accessing TABE Reports

Click the Reports tab at the top of the page. After students have completed testing, we need to access the test reports. Click the Reports tab at the top of the page.

Our choices of report types are shown. Let’s click on Individual Portfolio Report.

Choose the Test Name, Date Range, Class, and Student. Drill down options are available, to help you select the test and student report you need. Choose the Test Name, Date Range, Class, and Student. Click Submit.

The Portfolio Report provides this student’s Scale Score, Grade Equivalent, and NRS Level. Click on the magnifying glass under the student’s name to open the Profile Report.

Now you have access to much more data: Number of questions attempted, number correct, Mastery Levels, etc.

Navigate back to the Reports page and generate a Group List Report Practice on your own! Navigate back to the Reports page and generate a Group List Report

Navigate back to reports and generate: Item Analysis Report

Downloading the TABE Test Delivery Client (TDC) for student access

Go to the Services tab, then Workstation Setup, and Install Software. Copyright © 2015 Data Recognition Corporation

Copyright © 2015 Data Recognition Corporation Follow Steps 1-3 (Note: you may need IT administrative privileges and/or assistance to complete the installation) Copyright © 2015 Data Recognition Corporation

Arizona Set-Up Process

Order and Set-up Process Submit Order Form with Purchase Order Submit TABE Subscriber Agreement http://ctbassessments.com/pdfs/TABEOnlineSubAgreementDRCCTB.9.15.pdf Make multiple copies of page 4 to include all addendum sites and top level administrators Point of Contact: Jennifer Milliner to receive and facilitate order forms and license agreement Phone: 317-205-0260 |  jmilliner@datarecognitioncorp.com Copyright © 2015 Data Recognition Corporation

Copyright © 2015 Data Recognition Corporation

Subscriber License Agreement Copyright © 2015 Data Recognition Corporation

TABE Product Support - Support Hours: 8:00 AM to 8:00 PM, Eastern Time Product Support Phone: (866) 282-2250 Product Support E-Mail: oas_acct_mgmt@ctb.com Access to TABE FAQs and Technical Requirements documentation requires Adobe Acrobat Reader. URL: www.ctb.com, click on the Adult Education Link, then click on the TABE Online Link. TABE Online FAQ’s and TABE Online Technical Requirements documentation are available.

Wrap Up / Q&A Thank you for your time!