Distinguished Clubs & AAR District Convention 2017 Sue Cummins, Region 15 Assistant Advisor

What is a Distinguished Club? An exceptional club as defined by Key Club International Meets developed standards Scoring is built into the MRF Every entry into the MRF has the ability to raise a club’s score Why is support important?

Scoring in the AAR At the bottom of the MRF is a tab, “Annual Report”. This shows a club’s “score” Maximum score possible is “190”. Score for a Distinguished Club is at least 150; but less than 175

What is a Diamond Distinguished Club? Only about 1% of the clubs in the world meet this criteria It’s a higher score in the Annual Report; that of “175” or above. It’s not that hard to do, assuming you look at the Annual Report criteria and plan a yearly course of action Why is support important?

Why would you want to be a Distinguished Club? It’s a worthy goal to attempt It improves your club’s program and helps you to attract members and keep them motivated and excited

Make it Happen through Proper Planning Go over the Annual Report tab in your MRF as soon as possible; and begin planning how to meet each criteria Don’t let months go by and forget to meet the criteria for April and May For example, before your May MRF, your club secretary should file your club elections report

Club Elections Report There is a “button” on the Home Page of the CyberKey to do this assignment. (www.cnhkeyclub.org)

Club Elections Report

Part 1: Club Information Includes details about membership numbers, sponsorship, club administration, club membership, leadership development and Kiwanis family involvement

Category 1 – Membership A growth in membership allows for up to 5 points 2 or more new members can get the total points

Category 2 – Sponsorship It asks if your Kiwanis club provides appropriate assistance, on the “Task 1 page” The first April tab also asks if you work with a Builders Club or K-Kids Whatever you reply for both these carries over for the entire rest of the document Remember to do at least 2 projects with the Builders Club or K-Kids

Category 3 – Club Administration Club Meetings Should hold at least 30 meetings Should hold at least 1 meeting in the summer Attendance by both advisors is important Should hold 1 Board meeting a month Average mtg. attendance should be at least 70% of membership – (4 points) At least 1 meeting should be attended by the LTG – (can be electronic) At least one “special” meeting should be held

Category 3 – Club Administration Club Reports Click on the Club Roster Directory tab at the bottom of the MRF to open this page which should be completed with non-senior names by no later than the May report

Category 3 – Club Administration Club Reports (cont.) You will not get credit for having done this task without changing the “No” to a “Yes” with the pull down tab on the MRF for the month in which you completed the task. You should perform this task in either the April or May report. It should also be redone in the fall, once you’ve added new members. At that time, remove anyone you put into the document in the spring who doesn’t re-join the club

Category 3 – Club Administration Dues Payment It is suggested that you make at least 2 payments a year 1 in October/November and 1 in January The information is automatically translated to the AAR document

Category 3 – Club Administration Division Involvement RTC – 1 point Fall Rally – 1 point Attend the Division Conclave – 1 point Attend at least 1 Kiwanis DCM – 1 point Attend several Key Club DCMs – 1 point Participate in more than 1 division service project – 1 point Participate in a Banquet, (club or division) – 1 point

Category 3 – Club Administration Communications Should publish at least 6 club newsletters each year – (minimum of 2 pages) If you do not have a Club Editor, this is the responsibility of the Vice President(s) They also want to know what other forms of communication you use – (worth 2 points)

Category 4 – Club Membership Education & Development Programs Should hold a “New Member Induction” after having received the membership mailing from Key Club International – 2 points There is an official ceremony on the International website that can be used Should hold a Member Orientation event in September or October – 2 points

Category 4 – Club Membership Conferences You should attend the Region Training Conference – 1 point You should attend District Convention – 2 points If you are lucky enough to attend ICON – 1 point Having an advisor at the conventions/conferences is VERY important – 1 point each If you have a candidate at the Division Conclave – 1 point If you have a candidate at DCON or ICON – 1 point

Category 4 – Club Membership Membership Activities You should hold at least 2 club social events – 2 points You should participate in at least 2 “Interclubs” – 2 points Can be with other Key Clubs, with Kiwanis sponsor, with other clubs in the K-Family Can be a meeting, a social activity or a service project Need at least 4 members from each club to have it count – unless clubs are very small; (3 members)

Category 4 – Club Membership Reporting “Interclub” activities The codes for Interclubs are a pull-down menu

Category 5 – Leadership Development Officer Training Formal Training is “OTC” – 2 points Advisor(s) at RTC/DCON/OTC – 1 point each Officers at RTC/DCON/OTC (specific position workshops) – 2 points Members at RTC/DCON/OTC workshops – 2 points

Category 5 – Leadership Development Leadership Training & Development Attended DCON/OTC/RTC Held your own club training “retreat” Went to Key Leader Had candidates &/or positions filled at the district or international level – 1 point each

Category 6 – Kiwanis Family Involvement Sponsoring Kiwanis Club Interaction Kiwanis members, other than advisor attending Key Club meetings – 2 points Key Clubbers attending Kiwanis meetings – (supposed to be every meeting – do at least once a month) – 2 points Joint service projects with Kiwanis – 2 points

Category 6 – Kiwanis Family Involvement Kiwanis Family Interaction Do a project with another Kiwanis club – 2 points Present at least 2 programs at a Builders Club or K-Kids event – 2 points Do an Interclub with a Kiwanis club other than sponsor – 2 points If you take 4 or more members to a Kiwanis DCM, or the Kiwanis Governor’s Visit or the Kiwanis LTG Installation - these count Participate in an Interclub with another K-Family organization – 2 points

Part 2: Club Service Totals – Projects The document totals up the number of listed activities over the course of the year in the Projects Section of each MRF – 23 points Need about 100 service projects to get the full points (approximately 8 per month) Plus, project types are important Each month the Secretary lists the club projects in a section of the MRF that looks like this

Part 2: Club Service Don’t forget to list “Officer Work” as a service activity each month The service your leaders do to keep the club operating counts! If you have members on the Division Leadership Team and they do work each month, that counts, too!

Part 2: Club Service Project Types Club level Division level Ongoing Organized together with Kiwanis family Completed with Kiwanis sponsor Completed with Kiwanis family Completed with outside organizations

Part 2: Club Service The “x” marks are VERY important

Category 1 - Service Projects Special Project Totals District – PTP, Eliminate, Governor’s choice, Kiwanis Family House Governor’s choice – Usually PTP, but can change each year Major Emphasis – International - Anything to do with children Specifically – March of Dimes, UNICEF, Children’s Miracle Network Also includes: PTP, & any other project that focuses on children

Category 2 - Service Hours This is a total of your service record – 16 points List your service activities in order with the event that had the most service hours as your first project, down to the event with the least service hours at the bottom.

Category 2 - Service Hours Sorting your service hours by using the directions found under the “Projects List” tab This MUST be done in order for you to get “full” points for your service record!

Category 3 - Service Fund Raising Doing fundraisers for causes is also important, as well as accurately reporting what you’ve done – 9 points

Category 3 - Service Fund Raising Remember to record this information each month

Part 3: Scoring You can check your progress each month by going to the rubric at the bottom of page 2 of the Annual Report tab Green section is number of points possible White section is the category Gold section is YOUR SCORE for that category

Part 3: Scoring Figuring out the categories They are clearly marked on the Annual Report document

Part 3: Scoring Finding your current AAR score It’s in a box at the lower right corner of page 2

Part 3: Scoring Scores in various categories “max-out”; and after that, even though you continue with a strong program, your AAR score will not continue to raise as quickly as it does at first. If you want to be on track for a Distinguished Club Award, your first MRF, (April), score should probably be around “60-65”. May will likely bring you up to about “90-100” and then it will become harder and harder to gain new points as the months progress. Pay attention to the things you HAVEN’T done on the Annual Report pages and you should be able to reach your goal

Basics to Remember Every MRF should be examined by the club president and an advisor before it’s sent off to the LTG – much more accurate It’s a “living document” – meaning mistakes made one month can be fixed at a later date

Basics to Remember The MOST IMPORTANT thing to remember is: that whether or not your club earns a Distinguished Award, doing the projects and activities recommended on the Annual Report pages of the MRF is really a way to improve your club by meeting standards set by KCI

? ? Questions? Comments? Concerns? Go for it!

Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Sue Cummins, Region 15 Assistant Advisor, 2016-2017