Faculty Accomplishment Systems Update Missouri S&T ITCC March 15, 2013

Objectives Provide faculty with easy to use tool to document academic activities Provide administrators with web-based reporting for P&T, faculty review, accreditation

Process Started with UMAO and IFC Environmental scan of industry Conducted focus groups Generated common themes Provide feedback to UMAO and IFC

Environmental Scan Institutional status Only a few commercial apps We are not alone Only a few commercial apps Activity Insight by Digital Measures Faculty 180 by Data 180 Vivo – Open source product Pricing FTE & departmental

Focus Groups Two per campus Current state of FAS Common themes faculty and administrative Current state of FAS likes and dislikes Common themes FAS Focus Group Themes Moving forward wants, needs and concerns

Themes - Accountability What is the purpose? Who sees this data? Why do we need a system-wide solution? Does anyone at System/Jeff City look at this data? Our department has not accessed FAS in five or six years. College looks at data but faculty get little feedback. What are my incentives other than I won’t get my raise? What is the need for a system-wide faculty reporting system? Who will be using this data? The faculty desire a commitment that the data will be seen and utilized throughout the reporting structure.

Themes - Customization & the User Interface Doesn’t fit faculty who do clinical teaching and community service. Our faculty experience frustration from having to choose from fields that are not intuitive and/or applicable. We have someone in our office who does the data entry for our CVs because the user interface is so unfriendly. Data entry was time consuming and slow. There would be a value to have a system that could be customized to fit each department/division/unit. The current FAS system lacks the customization needed to capture departments’ specific academic needs. The current system is slow, clunky and lacks technical support. A new product must be intuitive to use and have helpful tools.

Themes - Functionality The system should be able to import from internal/external databases Musts haves include assessment, customizable, align with P&T process, annual reviews/reports, accreditation, etc. Output to faculty web profiles. I would like it to generate a variety of CVs and bio-sketches. i.e. for NIH, NSF, full CV. If the CV export feature works well for faculty then it’s possible an FAS system may be their main repository for storing their data. A new product must be able to import as much data as possible from UM and external databases. Must have useful outputs including P&T Dossier, Annual Review Reports, Web Profiles, BioSketches, and CVs.

Baseline Needs for Faculty Generate CVs Follow P&T workflow steps Import Bibliographic Data EndNote, Ref Manager, Zotero Import from External Databases Scopus, PubMed, etc. Direct feeds from UM Data SIS, Grants, etc. Maintain Document Repository Syllabi, Recordings, etc.

Baseline Needs for Administrators Course Data Reporting Grants & Publication Information Customizable Reporting Generate Ad Hoc Reports Accrediting Reports P&T & Annual Faculty Reviews

Additional Options Generate Web Profiles Department/College, Organizations Generate Bio Sketches from Preloaded Templates NSF, NIH, USDA Report Templates can be defined System, Campus, College, Department

Unexpected Outcome-Assessment Integrated assessment at the course-level Driven by department or college Can be tied to accreditation reporting

Next Steps - Timeline Early 2013 Spring 2013 Summer/fall 2013 Gather feedback from each campus Present findings to the Provosts & the Intercampus Faculty Council (IFC) Spring 2013 Conduct System-wide needs analysis Develop and release RFP Select vendor and customize as appropriate Summer/fall 2013 Conduct a small pilot Standardization of data fields Early 2014 Launch phased-in implementation

Accreditation Report Example – NCATE Faculty Qualification Summary

Curriculum Vitae Output

Demos