PAPA Membership Meeting January 10, 2016

Agenda Minutes PAPA/HSC Split Department Service Hours Fundraisers (Crab Feed, 5 K) Upcoming Festivals (Blossom Hill Festival/ Theatre Fest) HSC Update Director’s Update Area Lead reports

December Meeting – Highlights (2 minutes) Budget update Theatre Arts: Classroom donations at $5,000; HH may $9,912 Marching Band: Should achieve $150,000 budget with generous private donation, grant, and matching funds Approved $3,000 to be spend toward music folders Fundraising update Already have $6K in donations for Crab Feed Working with AVAC to get 5K logo done early ACTS bake sale made $1,100 District meeting summary Need to review certificate of liability and how each piece of equipment is getting inventoried We file as one booster, but do our own separate fundraising sheets Open Discussion on December 05, 2016 Minutes

PAPA/HSC Split (10 minutes) Creates win/win for HSC and PAPA 3 month process No more than $1,000 one time fee Ready in time for 2017 Marching Band season

Department Service Hours (5 minutes) Department Services Hours changing Volunteer job must be aligned to the department objectives Music volunteering should be tied to developing skills in music department Theater volunteering should be tied to developing skills in theater Impacts how students can support our fundraisers  No longer can do just labor We are covered for Crab Feed this year; kids will both serve and perform Need to discuss solve for this for future fundraisers

Upcoming Fundraisers (10 minutes) Crab Feed $9K raised in donations! Volunteer shifts available 5K Longhorn Stampede Activity based fundraisers

Upcoming Festivals (5 minutes) Blossom Hill Festival (Matt/Amy) Theatre Fest – Mirth and Mayhem (Marina)

HSC Report (2 minutes) ASB Events Successful Make a Wish – earned $1500 Multi-Cultural Day – more diversity; raised $2500 to fund Kids Against Hunger Stress Relief Week went well Winter Dance – Glass Slipper Ball WASC updates – Culture focus group planning a “random acts of kindness week”, all focus groups were surveyed on extra credit and late work and grading

Director Reports (10 minutes) Theater Arts Bryan Ringsted Music, Choir, Marching Arts Alex Christensen

Treasurer Report (2 minutes) Fundraising numbers See's Candy $2447 (budget $1200) Butterbraids $876.80 (budget $1000) Winterguard greenery $1711.20 (budget $1700) Music Winter concert #1: $918 Winter concert #2: $815 Theater Fall Play Income: $5815.63 Fall Play Expenses: $4003.14 Profit: $1812.49 Marching Arts Marching Band Income: $148,627.13 Marching Band expenses: $142,385.51

Team Lead Reports Communications Operations Food Uniforms Theater Arts Winter Percussion Winter Guard Music Choir

Next Meeting February 13th

PAPA Board – Still 1 Opening Executive Board & At Large Dedicated Board Members President – Stacey Taylor VP, Operations – Randi Adams VP, Fundraising – Lisa McIntyre VP, Communications – Julie Stone Treasurer – Lisa Stenfort Asst. Treasurer – Joe Mayer Secretary – Sherry Sutterfield Music Liaison – Matt Yuen Theater Arts Liaison – Marina Murray Choir Liaison – Amy Sells At Large – Leslie Sugai At Large – Jeff Leap At Large – Susan Lovelady At Large – Ron Blumstein HSC Liaison – Ann Auld Volunteer Coordinator – Sowmya Ramakrishna First Aid Coordinator – Eve Bretzke Uniform Team Leads – Marie Martin & Kristin Ellis Food Team Lead – Karey Spidell Marching Band Coordinator – Ron Blumstein Winter Guard Coordinator – Leslie Sugai Winter Percussion Coordinators – Brian Reynolds & Dave Stenfort Crab Feed Event Lead – Alexi Hoekstra Crab Fee Auction Lead – Sherri Ayers Rummage Sale Lead – Susie Woodford Stampede Team Lead – Randi Adams Escrip/Amazon Program Manager – OPEN Auditor – Leslie Sugai Thanks to the many people who have joined one of the teams in the past month.

Bookmark the Leigh PAPA website Stay Connected Keep up-to-date with what’s happening with Leigh Performing Arts ~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~    Bookmark the Leigh PAPA website leighpapa.org   Fill out the New or Returning Student info form leighpapa.org/student-info/ Follow us on Twitter https://twitter.com/LeighPAPA1 Join the Facebook group www.facebook.com/lhspapa/ Volunteer at Performing Arts events and Fundraisers http://leighpapa.ivolunteer.com/