Mail Merge.

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Presentation transcript:

Mail Merge

Mail Merge - A feature supported by many word processors that enables you to generate form letters. - You use mail merge when you want to create a set of documents, such as a form letter that is sent to many customers.

Mail Merge Each document has the same kind of information, yet some of the content is unique. For example, in letters to your customers, you can personalize each letter to address each customer by name. The unique information in each letter comes from entries in a data source.

Mail Merge To use a mail-merge system, you first store a set of information, like a list of names and addresses, in one file(data source.). In another file, you write a letter, substituting special symbols in place of names and addresses (or whatever other information will come from the first file).

Mail Merge

Mail Merge Create the main document without any placeholder fields, and save the main document file as: Main document. Create a data source file for each recipient listed, and save the data source file as: data source . Insert the appropriate placeholder fields in the form letter; select a colon as the punctuation mark for the salutation. Adjust the blank lines above or below the placeholder fields as needed to format the inside address and salutation correctly. Preview your results and make any adjustments as needed. Merge the Main document and the data source file to create one file with the merged letters and save the file as: correspondence