How to make/deliver a Presentation? Lecture 22 Presentation Skills How to make/deliver a Presentation?

“Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.

Agenda Introduction Planning Your Presentation The Presentation Sequence Effective Presentation Techniques Creating Effective Visual Aids The ‘Three’ Stage Process

Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result”

#1 Fear Feared More Than Death! THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!

Causes of the Anxiety Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention

Effective Presentations Control Anxiety – Don’t Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame

Part 2: Planning Your Presentation

Planning Your Presentation Determine Purpose Assess Your Audience “Success depends on your ability to reach your audience.” Size Graphics Knowledge Level Motivation

Planning A Presentation Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters What Day and Time? Any Day! Morning

More Planning Organization Determine Main Points (2-5) Evidence Prepare Outline

Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience

Why Give A Presentation? Three Main Purposes Inform Persuade Educate

Part 3: The Presentation Sequence

#1: Build Rapport … relation marked by harmony or empathy Audience members who trust you and feel that you care Start Before You Begin Mingle; Learn Names Good First Impression People Listen To People They Like

#2: Opening Your Presentation Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic Humor Short Story Make Audience Think Invite Participation Get Audience Response

#2…Completing the Opening Clearly Defining Topic If Informative… Clear parameters/ground rules for content within time If Persuasive… What’s the problem Who cares What’s the solution Overview

#3: Presenting Main Points (Solution) Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening)

#4: Concluding Your Presentation Goal Inform audience that you’re about to close Summarize main points Something to remember or call-to-action Answer questions

Part 4: Effective Presentation Techniques

Presentation Style 3 Elements Vocal Techniques Loudness Pitch Pause Deviations From the Standard for Emphasis

Presentation Style 3 Elements Body Language Eye Contact, Gestures, Posture Use of Space Can Everyone See You? Movement

Common Problems Verbal fillers Swaying, rocking, and pacing “Um”, “uh”, “like” Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Failure to be audience-centered

5 Presentation Tips Smile Breathe Water Notes Finish On Or Under Time

Part 5: Creating Effective Visual Aids Why need visuals?

Visual Aids Enhance Understanding Add Variety Support Claims Lasting Impact

Visual Aids - Examples PowerPoint Slides Overhead Projector Graphs/Charts Pictures Films/Video Flip Charts Sketches

Visual Aids Should… Supplement presentation Outline of main points Serve audience’s needs, not speaker’s Simple and clear

Part 6: The ‘Three’ Stage Process

The ‘Three’ Stage Process Creation Preparation Presentation

Stage 1: Creation Tend to be overlooked by many but is crucial Selecting a topic Setting Clear Objectives & Specific Goals Conducting Research Audience Analysis Creating an Outline

Stage 1: Creation Using Microsoft PowerPoint Inserting Content Using Appropriate media Prepare Additional Material Confirmation Process

Stage 2: Preparation Rehearsals Sleep Dress for the Occasion Arrive early

Stage 3: Presenting Effectively At the beginning of the Presentation: Introduce self, title, background (if necessary) Setting the theme: Involve the Audience Explain ground rules Specify Agenda/Outline

Stage 3: Presenting Effectively Use the PowerPoint slides as Guide Involve the Audience Start presentation on time Have confidence Eye Contact: Look at

Stage 3: Presenting Effectively Body Movements: Gestures Voice: Effective Pitch Poise: Standing/ Sitting Handling Questions Reminders

Recap Follow the three stage process Be clear about the purpose of your presentation Rehearse well, maintain eye contact, be comfortable Follow the PowerPoint creation tips & tricks Provide appropriate amount of information in time allocated Answer the questions confidently at the end of presentation