Lesson 4 Objectives work with document formatting change the paper size, orientation, or margins insert page or section breaks work with columns of text insert page numbers insert headers or footers apply backgrounds or themes © CCI Learning Solutions

Modifying the Page Setup On Layout tab, in Page Setup group, click Page Setup dialog box launcher Margins – settings for margins and page orientation Paper – settings for paper size and paper source. Layout – settings for document sections, headers and footers, and vertical alignment © CCI Learning Solutions

Modifying the Page Setup Changing the Paper Size Default paper size determined by computer settings To change paper size on document: click Layout tab, in Page Setup group, click Size, or double-click anywhere in darker area of ruler to open Page Setup dialog box, then click the Paper tab © CCI Learning Solutions

Modifying the Page Setup Changing the Orientation To change document orientation: click Layout tab, in Page Setup group, click Orientation; or double-click darker area of active ruler to open Page Setup dialog box, click Margins tab and then specify orientation © CCI Learning Solutions

Modifying the Page Setup Changing the Margins Amount of space between edge of paper and printed text area. Documents have four margins – top, bottom, left and right. Using the Ruler To set margins here, must be in Print Layout view as this view shows both horizontal and vertical rulers Draft and Web layout view do not include vertical ruler © CCI Learning Solutions

Modifying the Page Setup Top Margin Marker Left Margin Marker Right Margin Marker © CCI Learning Solutions

Modifying the Page Setup Using the Margins Command On Layout tab, in Page Setup group, click Margins to choose different setting for margins © CCI Learning Solutions

Modifying the Page Setup Using the Page Setup Dialog Box To change margins from Page Setup dialog box: on the Layout tab, in Page Setup group, click Page Setup dialog box launcher; or double-click darker area of horizontal or vertical ruler © CCI Learning Solutions

Modifying the Page Setup Inserting Page Breaks When Word calculates enough text for page, soft page break inserted To break page at required location, insert manual page break Avoid pressing ENTER continuously as this makes editing awkward and time consuming © CCI Learning Solutions

Modifying the Page Setup To insert manual (or hard) page break: on Insert tab, in Pages group, click Page Break, or press CTRL+ENTER, or on Layout tab, in Page Setup group, click Breaks and click Page To delete page break codes: If cursor at beginning of next page, press BACKSPACE if at end of paragraph where page break code inserted, press DELETE © CCI Learning Solutions

Modifying the Page Setup Working with Section Breaks To insert section break, on Layout tab, in Page Setup group, click Breaks, then choose type of section break to insert © CCI Learning Solutions

Modifying the Page Setup Turn on Show/Hide ¶ to see section codes Can modify page settings for any page between section breaks Can remove section break in same way as page break Be careful when deleting section breaks as they may cause unexpected formatting adjustments © CCI Learning Solutions

Modifying the Page Setup Working with Columns Draft view displays all text in one column and ruler shows number of columns Print Layout view show columns side by side To break column manually and force text to continue in next column: click Layout tab, in Page Setup group, click Breaks and click Column; or press CTRL+SHIFT+ENTER where column break to be placed To insert page break, move to where page break to be, and then: click Insert tab, in Pages group, click Page Break, or press CTRL+ENTER © CCI Learning Solutions

Modifying the Page Setup To create columns, on Layout tab, in Page Setup group, click Columns To configure more options, click More Columns © CCI Learning Solutions

Using Headers and Footers Headers - text or graphics that appear at top of page Footers – text or graphics that appear at bottom of a page Can be same on every page, or can alternate different headers and footers on even and odd numbered pages Use sections for different headers and footers in each section Can also have different header or footer on first page or first page of section © CCI Learning Solutions

Using Headers and Footers Inserting Page Numbers To insert page numbers, click Insert tab, in Header & Footer group, click Page Number © CCI Learning Solutions

Using Headers and Footers Creating Headers and Footers To insert header or footer, click Insert tab, in Header & Footer group, click option required © CCI Learning Solutions

Using Headers and Footers To edit existing header or footer: double-click header or footer area to make modifications; or on Insert tab, in Header & Footer group, click Header or Footer, then click Edit Header or Edit Footer © CCI Learning Solutions

Working with Document Backgrounds Adding Watermarks To add watermark, click Design tab to select type of watermark to apply Click Custom Watermark to create your own © CCI Learning Solutions

Working with Document Backgrounds Adding Background Colors To add or apply background color, click Design tab and in Page Background group, click Page Color © CCI Learning Solutions

Working with Document Backgrounds Adding Page Borders To add page border, click Design tab and in Page Background group, click Page Borders © CCI Learning Solutions

Working with Document Backgrounds Applying Themes To apply theme to document, on Design tab, in Document Formatting group, click Themes Can customize theme to suit message © CCI Learning Solutions

Working with Document Backgrounds Using Document Style Sets To apply document styles set, select choice from Document Formatting gallery on Design tab © CCI Learning Solutions

Lesson 4 Summary work with document formatting change the paper size, orientation, or margins insert page or section breaks work with columns of text insert page numbers insert headers or footers apply backgrounds or themes © CCI Learning Solutions