EN-HE Group meeting 4th December 2015 I. Rühl / EN-HE

Agenda General issues I. Rühl 10min HH activities C. Bertone 20min HL-LHC B. Feral 10min HM activities H. Lourenco 20min LM activities D. Lafarge 20min Fondue in building 7 04.12.2015 EN-HE Group meeting

Agenda – General issues I. Rühl EN-HE organization Supply and service contracts Space management Consolidation Budget EN Department 2016 Divers Conclusion 04.12.2015 EN-HE Group meeting

General issues EN-HE Organization Chart Departures New LD contracts Handling Engineering Group I. Rühl Deputy Group Leader C. Bertone   Group Administrator – JM. Soudan Secretariat (50%) – A. Lambert   M. Morer-Olafsen Departures Loic FAVRE-REGUILLON (TS) Ghizlane JDAINI (TS) A. Lambert (→EN-ACE; 01.01.2016) A. Calderone (Retirement; 30.09.2016) New LD contracts VN Lift technician CP C (01.07.2016) New arrivals M. Czech (Fellow; 01.09.2015) M. Morer-Olafsen (01.01.2016) EN-HE Secretariat EN Department Event Organizer Handling Maintenance H. Lourenco Lift Maintenance D. Lafarge Heavy Handling C. Bertone Cranes G. Roche J.-P. Granchelli R. Rinaldesi O. Böttcher   Industrial trucks J.-M. Chevalley B. Feral Maintenance Methods C. Bal   A. Calderone J-P. Lappe N. Perez Team ‘Handling’ S. Pelletier P. Brunero F. Daclin E. Dugue S. Fumey Y. Seraphin P. Vallet   Team ‘Projects’ J.-L. Grenard J.-B. Bonnamy (VIA) M. Czech (F) Team ‘Transport’ T. Mazzarino R. Brun 04.12.2015 EN-HE Group meeting

General issues – New contract policy Proposal: Change from 5 years LD contract duration to 5 + 3 years – APPROVED BUT CONTRACT EXTENSIONS ARE NOT AUTOMATIC Rules, regulations, procedures, ratio applies 04.12.2015 EN-HE Group meeting

General issues – Supply & service contracts IT-4074 Transport and handling services Contract S172/EN approved by FC Sept. 2015 Contract started in October 2015 – AltéAd / CH IT-4123 Crane rail supply & consolidation works Contract proposal to be approved by FC December 2015 New contract to start in January 2016 – BEMO RAIL / NL Financed via GS consolidation budget IT-4056 Replacement and maintenance of LHC lifts Contract B1433/EN approved by FC March 2015 Contract started in April 2015 – VESTNER / DE First lift to be replaced – ALICE in WS 2015/2016 CANCELLED 04.12.2015 EN-HE Group meeting

General issues – Supply & service contracts IT-xxxx Access to height / EOT crane access / Life-lines consolidation works MS to released by February 2016 IT to be released by April 2016 New contract to start in July 2016 04.12.2015 EN-HE Group meeting

General issues - Space Bldg. 867 bis - 900 m2 (60 x 15 m) + PR 40t Maintenance, training and storage of LHC and SPS transport and handling equipment (i.e. MAFI tunnel transport vehicles for LHC cryo-magnets) + similar storage area on Meyrin side Storage of transport and handling equipment that cannot be stored in the experimental areas anymore 04.12.2015 EN-HE Group meeting

General issues - Consolidation EN-HE consolidation program follows ‘almost’ the original consolidation plan LHC lift consolidation contract failed → 2nd lowest conform bidder Rather interested to do a maximum of consolidation projects before LS2 Taken over crane rail consolidation from GS Department 04.12.2015 EN-HE Group meeting

Budget 2015 - Operation EN-HE Group meeting 04.12.2015

Budget 2015 - Consolidation EN-HE Group meeting 04.12.2015

Some numbers Head of Department’s Office (EN-HDO) R. Saban Cooling & Ventilation (EN-CV) M. Nonis Electrical Engineering (EN-EL) S. Baird Handlling Engineering (EN-HE) I. Rühl Machines & Experimental Facilities (EN-MEF) K. Foraz Sources, Targets & Interactions (EN-STI) R. Losito General Management & Secretariats (EN-GMS) S. Prodon Industrial Controls & Engineering (EN-ICE) Ph. Gayet Mechanical & Materials Engineering (EN-MME) F. Bertinelli Department Head: Deputy: S. Baird 4 57 Medium Term Plan – Operation Budget 66 11 25 32 82 76 40 04.12.2015 EN-HE Group meeting

EN Department 2016 Role 2016 DSO R. Folch DRO A. Pardons DPO E. Delachenal DAO P. Barriere (as from 4/2016) DTO O. Capatina (?) Space Manager I. Ruehl 04.12.2015 EN-HE Group meeting

afety 04.12.2015 EN-HE Group meeting

Site Access VERY LIMITED SITE ACCESS DURING CERNs CHRISTMAS BREAK FROM 19.12.2015 TO 03.01.2016. SPECIAL ACCESS LIST TO BE CREATED FOR PEOPLE WORKING / ON CALL DURING THIS PERIOD. THIS LIST SHALL BE ACCORDING TO THE DOCUMENT ‘EN-HE ACTIVITIES DURING CHRISTMAS BREAK’ THAT IS PREPARED BY H. LOURENCO. 04.12.2015 EN-HE Group meeting

Conclusion Consolidation – (Was) All set up Pushing for 900m2 in 867bis LS2/LIU & HL-LHC studies ongoing! Additional manpower (F, TS, PJAS, VIA) requirements (Almost) no changes or whatsoever following the restructering 04.12.2015 EN-HE Group meeting

Merry Christmas and Happy New Year ! 04.12.2015 EN-HE Group meeting

MERCI