Welcome What’s All the Fuss About S. H. A. R. P Welcome What’s All the Fuss About S.H.A.R.P.? Will begin at 10:30am Presented by: Cynthia Mellen and Annette Olesen Pennsylvania OSHA Consultation Office Phone: 800-382-1241 or 724-357-4095 Web: www.iup.edu/pa-oshaconsultation

What’s All the Fuss About S.H.A.R.P.? Webinar General Info Recorded PowerPoint Presentation Audio only available using computer speaker Questions Chat is open to submit questions Due to the technical nature of most questions, chat questions will not be answered live Answers will be posted on our website within seven days after the webinar PA OSHA Consultation Program Website www.iup.edu/pa-oshaconsultation

Safety and Health Achievement Recognition Program (SHARP) Must have: An exemplary safety and health management system. OSHA rates better than their industry average Exempt from: OSHA programmed inspections… for up to 3 years

SHARP Requirements Be a single, fixed worksite At least a one (1) year of operating history Exhibit a reasonable promise of achieving milestones - time frames 250 or less employees onsite

SHARP Requirements (cont.) CANNOT Discourage Reporting Injury and illness: Forms of recognition for a reduction in incidence rates Awarding paid time off or other benefits Rewarding workers for achieving an injury/ rate reduction goal or maintaining an injury and illness free worksite for a period of time Discourage Workplace involvement

SHARP Requirements (cont.) Acceptable Incentives are those that PROMOTE and ENCOURAGE: Safety awareness Injury and illness reporting Worker involvement Positive incentive programs to encourage or reward workers for Reporting injuries, illnesses, near-misses or hazards Involvement in Injury and Illness prevention programs

SHARP Requirements (cont.) Receive: a full service safety and health consultation visit a comprehensive review of their safety and health management system Attain a score of at least “two” on all fifty basic attributes of the Safety and Health Program Assessment Worksheet (OSHA Form 33). Correct all hazards identified: imminent danger serious other-than-serious regulatory

SHARP Requirements (cont.) Must: Agree to notify program director and have an on-site visit when changes exist in working conditions or work processes occur that may introduce new hazards into the workplace Submit a request for Pre-SHARP or SHARP participation Submit an Action Plan to the program director Currently 54 Pennsylvania companies in SHARP

Pre SHARP - Inspection Deferral Are not able to meet all the SHARP eligibility criteria Are committed to working toward full SHARP approval Can meet all SHARP requirements during the deferral period May be recommended for an inspection deferral… up to 18 months Currently 4 Pennsylvania Companies in Pre-SHARP

Safety and Health Assessment The Heart of it ALL FORM 33 Safety and Health Assessment Worksheet

Concept of an Organizational Safety and Health System Cultural Managerial Operational

58 Attributes Evaluated Seven Categories: Hazard Anticipation & Detection Hazard Prevention & Control Planning and Evaluation Administration and Supervision Safety and Health Training Management Leadership Employee Participation

Scoring the Form: Does the company have the attribute in place? 0 = No 1 = No Needs major improvement; 2 = Yes Needs minor improvement; 3 = Yes NA = Not Applicable; NE = Not Evaluated; *= Stretch items Attribute of Excellence

Operational Component Concerns system output regarding workplace hazards

Operational Component Concerns workplace hazards Hazard Anticipation & Detection Attributes 1-10 Hazard Prevention & Control Attributes 11-19

Hazard Anticipation & Detection Attributes 1-3 A comprehensive baseline hazard survey has been conducted in the past five years Effective safety and health inspections are performed regularly Effective surveillance of established hazard controls is conducted

Hazard Anticipation & Detection Attributes 4-5 An effective hazard reporting system exists Change analysis is performed when a change in: facilities equipment, materials, or processes occurs

Hazard Anticipation & Detection Attributes 6-10 Accidents are investigated for root causes SDSs are used to reveal potential hazards Effective Job Hazard Analysis is performed Expert Hazard Analysis Performed *Incidents are investigated for root causes

Hazard Prevention & Control Attributes 11-19 Feasible engineering controls Effective S&H rules and work practices Applicable OSHA mandated programs PPE effective Housekeeping Prepared for emergencies Competent medical care *Effective PM performed Effective tracking of hazard corrections

Concerns the effects of traditional managerial functions Managerial Component Concerns the effects of traditional managerial functions

Managerial Component Planning & Evaluation Attributes 20-25 Administration & Supervision Attributes 26-33 Safety & Health Training Attributes 34-39

Planning Attributes 20-23 Injury/ Illness data are effectively analyzed Hazard incidence data are effectively analyzed S& H Goal and supporting objectives exist Action plan for objectives is in place

Evaluation Attributes 24-25 Annual review of in place OSHA mandated programs *Annual review of overall S&H management system

Assignment of Safety Attributes 26-33 (Administration and Supervision) S&H tasks specifically assigned Assignment is clearly communicated *Accountability included with assignment Individuals assigned have the necessary: knowledge, skills to perform duties authority to perform duties resources to perform duties Individuals rewarded or disciplined for meeting S&H responsibilities

Safety & Health Training Attributes 34-39 Employees Co-Workers New employee orientation Supervisors Knowledge of S&H *Supervisory aspects of S&H responsibilities Managers *S&H aspects are integrated in their training

Cultural Components Concerns values and principles mutually held by members of an organization

Cultural Components Management Leadership Employee Participation Attributes 40-49 Employee Participation Attributes 50-58

Management Leadership Attributes 40-49 Top Management: Establishes clear priority for S&H Considers S&H a “line” function *Provides competent staff assistance Involved in planning and evaluation of S&H performance Values employee involvement and participation Managers: Personally follow S&H rules Delegate authority Allocate the resources needed Ensure S&H training provided Support fair and effective reward/ disciplinary policies

Employee Participation Attributes 50-58 There is an effective process to involve employees in S&H issues Employees involved in organizational decision making in regard to: S&H policy Allocation of S&H resources S&H training Employees participate in: Hazard detection activities Hazard prevention and control activities *Safety and health training of co-workers Safety and health planning activities Evaluation of safety and health performance.

Benefits of SHARP Being one of 54 Companies in Pennsylvania with this status Lower incident rates Lower Worker’s Compensation Costs Safe Working Environment .

Conclusion OSHA Consultation is a great service for PA employers We often hear “this is OSHA’s best kept secret” Repeat business… tells the story

OSHA On-site Consultation Program Designed specifically for small-and medium-size businesses 250 employees at a single site or 500 corporate wide Priority assistance given to: employers in high-hazard industries involved in hazardous operations Large business requests honored as well…but limited scope www.iup.edu/pa-oshaconsultation

No Citations, No Penalties Different than OSHA enforcement Citations for violations… are not issued Penalties for violations… are not imposed Employer Obligations Employer must agree to correct any “serious or imminent danger” hazards identified Must refer to OSHA Enforcement if employer refuses to correct hazards…very rare! www.iup.edu/pa-oshaconsultation

Costs and Savings Free of charge Avoided OSHA penalty and litigation costs Reduced workers compensation costs Minimized equipment damage and product losses One consultant identifies an average of 7 serious and other-than-serious hazards, SAVING the employer approximately $87,000 in OSHA fines per visit www.iup.edu/pa-oshaconsultation

Contact us Pennsylvania OSHA Consultation Office Phone: 800-382-1241 57 South 9th Street Suite 305 Indiana, PA 15701 Phone: 800-382-1241 Social Media Web: www.iup.edu/pa-oshaconsultation/ Facebook: https://www.facebook.com/Pennsylvania-OSHA-Consultation-Program-548810235234647/ Twitter: https://twitter.com/search?q=PA%20OSHA%20Consultation&src=savs

Questions Upcoming Webinar: Workplace Violence Jan 19, 2018 @ 10:30am Pennsylvania OSHA Consultation Office Phone: 800-382-1241 or 724-357-4095 Website: www.iup.edu/pa-oshaconsultation