Content Manager User Meeting January 24, 2012

CMA User Group Agenda Introductions, Welcome Jennyl Simon SharePoint Michigan.gov Status Pure Michigan Social Media Report Card Tips

SharePoint Enterprise SharePoint Environment (ESE) Replaces the current Vignette intranet (connect.michigan.gov); not the internet Allows the flexibility to create intranet sites first and add team rooms later, or vice versa Training classes (e.g. site admin and team rooms) and project management are available to assist. (Available to users maintaining SharePoint sites currently in progress) Tom will speak, Tanis, Brad, Evelyn and John Baer will provide input

SharePoint Why the change? Current Vignette intranet will no longer be supported; it will be shut down effective 9/30/2013 MS SharePoint provides the collaboration tools and environment being requested to meet the requirements of today’s work environment

SharePoint Benefits and Functionality Improved functionality; team rooms; individual work areas referred to as My Sites Easily publish and share documents, calendars, and information Intuitive, rich, and robust user interface MS Office integration and Outlook integration Leverages the State’s MS Active Directory – resulting in the same username/password for access Agencies are the site owners and control permissions on their sites Seamless cross-department environment for collaboration and sharing

SharePoint inside.michigan.gov/dtmb

SharePoint Complete In Progress DEQ Civil Rights DNR DHS State Police DTMB SOM In Progress DEQ DNR State Police DCH Agency Representatives should contact Tom Weston for additional details Funding

Michigan.gov Status WCM Status IBM Hosting Future Migration Tom – Please introduce Jennyl Simon as the newest eMichigan Team Member

Pure Michigan Integrated Look and Feel Unified Branding Future Partnerships

Social Media Nicole Sunstrum at Michigan Economic Development Corporation aka Pure Michigan Joint Partnership on Managing Social Media Go to www.michigan.gov/socialmedia for: Official Standard Policy (1340.00.10) Procedure (1340.00.10.01) Style Guide

GovDelivery Pilot Project What is GovDelivery? Software as a service vs a deployed application on the SOM network John Estill will research stats and provide additional information provided from Dave Vega

GovDelivery Pilot Project LSoft ListServe Industry standard maintenance features In-house maintenance & support required GovDelivery Positive delivery confirmation Geographic potential SMS messaging Twitter/Facebook/Social Media integration (post once – feed everywhere) Managed Blogging Advanced Reporting

GovDelivery Pilot Project Pilot Status DNR Governor’s Communication Office Pure Michigan Office of State Employer

GovDelivery Pilot Project

Mobile Apps / Websites Overview Currently working on options for Mobile Agency Sites Enterprise Mobile Development Team

Agency Site Updates Sites are Centered and Wider Consistent Branding New Components

Report Card Broken Links ADA Compliance Old Content should be removed Suggestions for Report Card?

CMA Tip and Hints Redirects – Do not code the friendly URL Link to ORR – Public Act 238 of 2011 (Effective: 12/1/2011) requires each agency provide on its website a link to the website of the office of regulatory reinvention. Cache Clear Admins – Do not clear cache during the scheduled cache clear (1 a.m.   9 a.m.   12 p.m.   3 p.m.   6 p.m.)

Questions? Suggestions for topics at the next meeting?