FROM GAPS TO CAPS Risk Management Capability Based on Gaps Identification in the Baltic Sea Region (BSR)

SOURCE 2014 Call for prevention and preparedness projects in civil protection and marine pollution Under the prevention priority: Actions on the governance of risk management practices, including the integration of disaster risk assessments into the planning process and cross-border and cross-sectorial risk management practices for sustainable development FROM GAPS TO CAPS

PURPOSE Facilitate future national assessments of risk management capability in accordance with the EU Decision on a Union Civil Protection Mechanism among the participating countries Build knowledge on disaster risk management capability assessments Develop a more common understanding of such assessments at national level in the BSR FROM GAPS TO CAPS

ADMINISTRATIVE OVERVIEW Project budget: 631.657,55 EUR EC funding: 473.743 EUR (75 %) Duration of the project: 24 months Starting date: 1 January 2015 Ending date: 31 December 2016 FROM GAPS TO CAPS

PARTNERS Fire and Rescue Department under MI Republic of Lithuania Council of the Baltic Sea States (CBSS) Frederiksborg Fire & Rescue Service Estonian Rescue Board Ministry of the Interior of Finland Hamburg Fire and Rescue Service University of Iceland State Fire and Rescue Service of Latvia Norwegian Directorate for Civil Protection and Emergency Planning (DSB) Main School of Fire Service in Warsaw Swedish Civil Contingencies Agency (MSB) FROM GAPS TO CAPS

PROJECT ORGANISATIONAL SCHEME CORE GROUP (PA SECURE, SE, NO, LT) TASK A: Management and reporting to the Commission (LT) TASK B: Publicity (CBSS) TASK C: Risk Management Capability Assessment Methodology (IS) TASK D: Comparison of Evaluations of Emergencies and Exercises (DE) FROM GAPS TO CAPS

PROJECT ACTIVITIES 2015 2016 2017 FROM GAPS TO CAPS 20 Jan Brussels Kick-off 24–25 Mar Iceland 18-20 May Latvia Seminar No. 1 30 Sep (30 Oct) First progress report 9-11 Nov Estonia Seminar No. 2 2015 31 May (June 30) Second progress report 27-29 Jun Germany Seminar No. 3 14-16 Sep Lithuania Final Seminar 15-16 Nov Sweden Final Conference 1 Feb (27 Feb) Final report 2016 2017 FROM GAPS TO CAPS

COORDINATION EXPERIENCE “Baltic Region Spirit” Evaluation of a real need while planning the project budget High turnover of participants = difficulties in communication and slow involvement into the project Representatives from different (level) institutions enable to tackle the issue from different perspectives Established network of experts Gained skills benefit performance quality in other areas Communication is the key to project success FROM GAPS TO CAPS

PROJECT RESULTS Enhanced capabilities for preparing and reviewing national capability assessments and risk assessments Increased comparability between future national capability assessments Enhanced awareness of cross-border hazards Enhanced awareness and understanding for the cross-border needs Enhanced preparedness FROM GAPS TO CAPS

PROJECT ACTIVITIES 2015 2016 2017 FROM GAPS TO CAPS 20 Jan Brussels Kick-off 24–25 Mar Iceland 18-20 May Latvia Seminar No. 1 30 Sep (30 Oct) First progress report 9-11 Nov Estonia Seminar No. 2 2015 31 May (June 30) Second progress report 27-29 Jun Germany Seminar No. 3 14-16 Sep Lithuania Final Seminar 15-16 Nov Sweden Final Conference 1 Feb (27 Feb) Final report 2016 2017 FROM GAPS TO CAPS

STILL TO DO LIST Task Assignments Deadline B Editing, layout, publishing the publication on ideas for future national assessments of risk management capability in the BSR 15th of December, 2016 Preparing a publicity strategy for the post-project phase, including the potential restructuring of the project website into a database 19th of December, 2016 ALL Making the last project payments 31st of December, 2016 Disseminating the publication on ideas for future national assessments of risk management capability in the BSR 1st of January, 2017 Provision of the last financial report to CO 1st of February, 2017 Compilation of the final beneficiary report  27th of February, 2017 A Preperation of the final financial and technical reports Provision of the final beneficiary report; interim technical report; final financial report to EC 1st of March, 2017 Transferring the second payment to beneficiaries 20th of May, 2017 FROM GAPS TO CAPS

IT WAS GREAT! FROM GAPS TO CAPS