Business Partners Sold-to party .......... Ship-to party Partner functions Personnel Carrier Payer Bill-to party Customers (sold-to party, ship-to party, payer, bill-to party) are stored in the customer master record. Vendors (such as carriers) are stored in the vendor master record. Data on employees of your own company (for example, sales representatives or office staff) is stored in the personnel master record. Each employee can be identified by their personnel number in all transactions.

Customer Master Sold-to party Ship-to party Customer master Bill-to party Payer The system provides appropriate entry screens for the different functions of the business partner in sales and distribution. Data for a business partner can be created with reference to another record (copying function).

Customer Master General Data Company code data Sales area data Sales area data is the basic data for sales and distribution. Company code data is the basic data for financial accounting. General data is accessed by both areas. The customer number in sales and distribution and the customer number in the accounting department are therefore identical.

Customer Master from Sales Viewpoint Customer : K1 Sales organisation : 1000 Distribution channel : 01 Division : 01 General data Address Control data Marketing Unloading points Contact person valid for both accounting and sales Sales area data Sales Shipping Billing Output Partner functions dependent on: - sales organisation - distribution channel - division Sales data on the customer master is maintained by sales area. General data is data shared between both sales and accounting.

Maintaining Customer Data Accounting View Sales View Company Code Data Sales and Distribution General Maintain 揅entrally?will maintain all areas Maintenance in Sales only maintains Sales Data / General data Maintenance in Accounting only maintains Company Code Data / General Data Data Views Company Code Data (Accounting) Account Management Payment Transactions Correspondence Insurance Sales and Distribution Data (Sales) Sales Shipping Billing Output Partner Functions General Data (Shared) Address Control Data Marketing Unloading Points Contact Persons Central View NOTE: Sales and distribution data maintained for each sales area

Definition of Business Partners in the Sold-to party master record Sold-to party : C1 Sales organisation : 1000 Distribution channel : 01 Division : 01 Partner functions: Buyer Mr Smith Ship-to party 1 Central storage area Ship-to party 2 External storage area Carrier Mills Inc. Sales representative Mr Miller You define all possible partner functions in a table. Several partners can be defined for a partner function in the customer master record (see ship-to party above). If this is the case, in a given business transaction the system lists all the partners to whom this partner function has been assigned. You can assign partner functions by entering a: Customer number for a customer (for example, ship-to party) Vendor number for a vendor (for example, carrier) Number for a contact person (for example, in purchasing department at customer) Personnel number for an employee of your own company (for example, sales representative)

Functions of the account group Standard account groups Sold to 0001 Ship to 0002 Payer 0003 Bill to 0004 One-time CPD/CPDA Other ???? Number range Data views Default data set-up Default partner functions Account group 搊ther?used for user defined account groups Account group must be specified when business partner is created Account group number will default for standard account groups Will define Data defaults Default views Partner functions etc.... In standard, all customers must have 揝OLD TO?party defined All parties will be the same unless overridden by the user Partner functions for each account group will define which partners are created for the party