Procurement & Strategic Sourcing Clinical Trial Billing Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   Clinical Trial Billing June 30, 2017 Kimberly Tomaszewski Senior Buyer 14 11

Welcome and Introduction Kimberly Tomaszewski, Senior Buyer (Project_Sponsor) Other University Attendees Note: Sign-in Sheet and list of call in / webex participants will be posted to the website. A copy of this presentation will be posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for Clinical Trial Billing We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before October 1, 2017

Calendar of Events Mandatory Pre-bid meeting - July 11, 2017 Questions due to Procurement & Strategic Sourcing - July 13, 2017 - 12 Noon Delivery of Proposals - July 21, 2017 by 4:00 pm Evaluation of Proposals - Week of July 24, 2017 Announcement of Selected VENDOR - Week of September 1, 2017 Readiness for Service/Contract Commencement - Week of October 1, 2017

Submission of Proposals Proposals are due July 21, 2017 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 50 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work The selected Clinical Trail Billing Services Partner will provide the following services to WSU: Providing a database/portal which enables secure input of billable events and by multiple departmental users across campus. Providing on-site and ongoing training to University users responsible for entering the billable events into the vendor’s database/portal tool. Capturing all relevant payment data associated with clinical trial activity, including, but not limited to, clinical trial agreements, budgets, invoiceable expenses, enrollment activity, and payment information Scanning and electronic storage of all aforementioned documents Production of financial reports that track payments and outstanding receivables Reconciliation of payment discrepancies with the contract research organization, study sponsor, or customer Working with Sponsored Program Administration staff to resolve discrepancies and identify payments which come in without proper identifying information. Performing regular collection calls on our behalf Periodic updates on collection activity Updating and presenting financial reports that are customized to meet our requirements

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $25,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://go.wayne.edu/bids If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Kimberly Tomaszewski, Senior Buyer, Email; ac9934@wayne.edu A copy should be submitted to Leiann Day, Associate Director, Email; leiann.day@wayne.edu Do not contact the Sponsored Program Administration, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 11

Procurement & Strategic Sourcing Clinical Trial Billing Services Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   Clinical Trial Billing Services June 30, 2017 Kimberly Tomaszewski Senior Buyer 14 11