Funding data collection: discussion on what works and what doesn’t Rob O’Donnell odonner@rockefeller.edu Dir. of Publishing Technologies Rockefeller University Press Maxine Smith maxine.smith@geolsoc.org.uk Online Development Editor, The Geological Society of London

There are a lot of decisions! What funding data? When do you ask authors for funding data? What funding information is required? What information should be input into the submission system? How accurate must the funding data be? What tagging is being used? What information should appear in the PDF? Straw poll: How many Highwire publishers are CHORUS compliant?

What funding data? What the user sees on article page On Crossref Show everyone what we’re talking about? Note that Jcore lists funders in the info tab as well. Screenshot in slide 5 as an FYI.

What funding data? In Crossmark On CHORUS Show everyone what we’re talking about?

On Jcore info tab (different article)

When to collect the data? Submission, acceptance, production? How many publishers are gathering at submission vs. mining manuscript? If gathering at submission, how is data reconciled between the two sets of data? How many publishers are gathering funding data? How many of these collect the data on acceptance vs submission? Why do you do this? (Ask the audience)

What data? In a nutshell, Crossref funding data metadata requirements: funder name (mandatory) funder IDs (mandatory unless not yet in database) grant number (optional) According to Crossref ‘Funding metadata must include the name of the funding organization AND the funder identifier … and should include an award/grant number … Funder names should only be deposited without the accompanying ID when the funder is not found in the Registry. These deposits will not be considered valid records until such a time as the funder is added to the database and they are re-deposited with an ID… To this end it is critical that publishers do their utmost to match submitted or extracted funding data to the Registry ….’ [source: https://support.crossref.org/hc/en-us/articles/214360746-Funding-data-overview] Is this correct? Are people depositing data without the funder ID?????

Submission systems Do all submission systems use a Funding widget that allows users to start to type and funder names appear? Do any systems allow for free form entry? Is there provision for input of grant number? Should submission system have ability to alert user if funder name does not exist in submission system? Ask people?

Do you give advice to authors? For example: Please type in the funding agency name using modern Latin alphabet characters and please also use the native language name of the agency, e.g. instead of ‘Norwegian Research Council’ please type ‘Norges forskningsråd’. Please insert the agency name not the project name, e.g. ‘NRF Scarce Skills Scholarship’ should be ‘National Research Foundation’. Choose the funding agency from the drop-down list and click enter. If the funding agency name is not available at http://search.crossref.org/funding we are unable to include your funding information in the metadata. Ask people? For point 1, I think most of these are now alternative names and instruction to use native language should be for when alterative language is not found. E.g. http://api.crossref.org/funders?query=Norwegian%20Research%20Council

How complete? Should publishers try to make it complete? How far should publishers go? Should the publisher Attempt to work out what the correct funding agency name is? Ask for grant numbers if they are not provided? Submit missing funders to Crossref? Is anyone validating grant numbers? Is getting funding info from just the corresponding author OK or should we ask for that of the other authors? Ask people?

What tagging? Is funding data sent to HighWire as a separate metadata file or embedded in the article XML? If gathering at submission and including in article XML, how is the data imported? Is anyone linking funders to specific authors? If so, what JATS tagging is used? Ask people?

What’s in the PDF? Do you have a separate funding section or keep info as part of Acknowledgements section? The metadata that is sent to CrossRef does not have to match what is in the PDF Some publishers try to style their funding sections, but what wording to have? [funding agency] [[grant number] to [initials of author]] [initials] have been supported by a [funding agency] grant [grant number]. Nice to have slide – may not get to it! Some examples would be good if we discuss this. Ask people?