Timetabling : CELCAT Interface Presenter: Ina van Eeden Date: 12 March 2014

The Process ITS CELCAT Create TT The process you’re looking for……. Download Upload step 1 Validation Upload step 2 ;p

The process cont. Source of information is the Student Management System Curriculum definition Student enrolments what (subject / Qual) where (campus / Offtype) when (exam mnth/ Block / Offtype) Venue Personnel Faculty/Department Prerequisite Do not add/change data elements in CELCAT to be imported into SMS

Exam Timetable {SCELETT-1} Download (ITS CELCAT) Exam year Exam month Campuses to include/exclude Offering Types to include/exclude Concatenation character (#, _, |) Selection of data Subject records for Exam year, month, campus, offering type as per parameters Not cancelled Exam type  exam paper  schedule (Y / N) {SSTUD3-2} 4 Files CT_STUDENT – student bio CT_ES_ENROLMENT – student, subject MATH101_P_1_1 (Subject_P_papernumber_Campus) CT_ES_EXAM – paper duration, department CT_CONSTRAINTS – subjects to be scheduled together MATH101_P_1_1   MATH101_P_1_2

Exam Timetable {SCELETT-2} Upload Step 1 (CELCAT ITS) Exam year Exam month Filename 1 File containing Subject, description, exam day/month/year, paper duration, paper start time, venue, student number MATH101_P_1_1,Mathematic1A,22,6,2013,180,09:00,100_1_200,21345678 MATH101_P_1_2,Mathematic1A,22,6,2013,180,09:00,200_2_300,21553441

Exam Timetable {SCELETT-3} View data after step 1 Shows data as it appears in CSV file, imported into an interim database table before it is processed into the timetable database. Not updateable. {SCELETT-4} Upload Step 2 Processes the data from the interim table, verifying it to be valid before importing it into the Exam TT database tables to be viewed in {SEXAMT-1} Validations system cycle “X” exam session {SEXAMC-2} exam dates {SEXAMC-1} venue {SPOPS-1} subject/paper {SACAD-14} subject/paper {SSTUD3-2b2}

Exam Timetable Enhancements in progress Update of exam group of student – currently on subject level Update of exam group on paper level Substantial number of programs involved, only on INT3 Priority 1 : Release August 2014 Priority 2 : Release Nov 2014 Rest : Release Feb 2015

General Files {SCELETT-5} General Files Extract the following information CT_SITE – campus details CT_ROOM – venue combining building, floor, room CT_ROOM_LAYOUT – seating capacity CT_FACULTY – faculty details CT_DEPT – Department details CT_STAFF – personnel info where the rank level of the post is defined as academic as per {PAMT-6}.

Class Timetable {SCELLTT-1} Download (ITS CELCAT) Calendar year Campuses to include/exclude Offering Types to include/exclude Concatenation character (#, _, |) 5 Files CT_COURSE – Qualification details active on curriculum Include qualification type {SCODE3-1} Block codes as per {SCELMNT-1} OTL/OLB BA001_FT_1 (qual, offertype, period of study) - CT_GROUP – Qualification details and department

Class Timetable CT_MODULE – Subject details active on curriculum Include subject level {SCODE3-1} Block codes as per {SCELMNT-1} OTL/OLB MATH101_FT_01 (subject, offertype, block code) CT_COURSE_MODULE – Qualification/Subject combination All rules valid for CT_COURSE and CT_MODULE BA001_FT_1, MATH101_FT_01 CT_SPAN – Cycles/weeks {STIME-4} “Cycle : “ cycle Week 1, week 2, week 3,…

Class Timetable {SCELLTT-2} Upload Step 1 (CELCAT ITS) Calendar Year Filename 1 File containing Dayname, start/end time, week number, class category, Subject, venue, lecturer, remarks Monday, 09:00, 09:40, 4, Class, MATH101_FT_01, 300_2_51B, 911876, xyz

Class Timetable {SCELLTT-3} View data after step 1 Shows data as it appears in CSV file, imported into an interim database table before it is processed into the timetable database. Not Updateable. {SCELLTT-4} Upload Step 2 Processes the data from the interim table, verifying it to be valid before importing it into the Class TT database tables to be viewed in {STIME-2}. Only created for class group A. Validations period start time / end time {STIME-5} daynames venue {SPOPS-1} subject/offtype/block {SACAD-14} class category conversion OTL/OLC – C/P/T valid personnel no else default OTL/OLP valid weekno {STIME-4}

Class Timetable Further enhancments Download only new curriculum Update class group information in {SACAD-14} (IDDSCG) Download only using structure data (streams) Exclude repeating students : Subject not in curriculum of student’s qualification & period of study. Additional, Exemption, Exam only Int1 : currently in specification with inputs from UJ & NMMU

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