Computer Accounting with QuickBooks 2015 Chapter 2 Donna Kay

Chapter 2 Overview Customize: QuickBooks Software Editions QuickBooks Preferences QuickBooks Chart of Accounts QuickBooks Security COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Customize QuickBooks Editions QuickBooks Desktop Editions: QuickBooks Pro QuickBooks Premier QuickBooks Accountant QuickBooks Enterprise Solutions COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Customize QuickBooks Preferences Select Edit Select Preferences COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Customize QuickBooks Preferences Select category Select tab Select preferences Select OK COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Customize Chart of Accounts Lists accounts and account numbers Automatically created by QuickBooks COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Account Categories COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Account Categories Non-posting Accounts: Purchase Orders Estimates COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Lists Lists provide supporting detail: Customer List Vendor List Employee List Item List Payroll Item List Class List COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Customize Chart of Accounts Add accounts Update accounts Edit accounts Delete accounts Print account listing COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Chart of Accounts Display COA window Select Account Select Re-sort List COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Chart of Accounts Select OK Close COA window Open Report Center Select Accountants & Taxes > Account Listing. Select Dates. COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Chart of Accounts Select Excel Select Create New Worksheet COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Chart of Accounts Select Replace an existing worksheet Select Browse Select Sheet: CH2COA Select Advanced COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Chart of Accounts Uncheck Space between columns Uncheck Include QuickBooks Export Guide worksheet with helpful advice Select Show report header On printed report and screen Select OK COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Chart of Accounts Select Export COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

Go Digital Excel COA REPORT Select REPORTS sheet tab Insert x by reports completed Save the Excel workbook using filename: YourLastName FirstName CH# REPORTS.xls COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security QuickBooks without security precautions… …is like leaving your front door unlocked and open! COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Without restricted access, an intruder has open access to your entire accounting system! COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security To prevent unauthorized access to your QuickBooks accounting system, use: User IDs Passwords Restricted access COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Passwords Select Company Select Set Up Users and Passwords Select Set Up Users COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Passwords Select Admin Select Edit User COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Passwords Enter and confirm Password Select Challenge Question Enter Challenge Answer Select Next COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Passwords Select Finish Select Add User COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Passwords Enter User Name Enter and confirm Password Select Next COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Restricted Access Select All areas of QuickBooks Select Next Select Yes COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Restricted Access Select Finish Select OK if warning message appears Select Close COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

QuickBooks Security Beware the Coffee Break Bandit.... …when QuickBooks is left open on unattended computers. COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

To Learn More … See Chapter 2 Visit the Online Learning Center www.mhhe.com/kay2015 Visit www.My-QuickBooks.com COMPUTER ACCOUNTING WITH QUICKBOOKS 2015