Participating in a Conference David Millard

Today’s plan Checking on your progress A few guidelines Presentations Posters Demos General points about participation A few reminders

Your progress Should have handed in your final paper! The committee will meet this week to make final decisions Receive an email by …? Reply and confirm as soon as possible You may ask to change your participation Presentation -> poster Demo -> poster

Participation Three ways to participate Presentation Poster Demo You are marked on participation on a range of criteria Are you engaging with the conference Helped organise/on-the-day Asking questions/talking to poster presenters The quality of your presentation/poster/demo Marks are out of 15%. Your mark is not capped by the type of your participation

Presenting What do you think makes a good presentation? Multimedia Systems Presenting What do you think makes a good presentation?

Presenting: Some guidelines 2 minutes per slide Keep bullets brief Use animations only for a purpose Plan Tell them what you are going to say Say it Remind them of what you said Remember that audiences are friendly People want you to present well Make eye contact with individuals Feel the good will!

Presenting at ECS Multimedia 20 minutes total 15 min presenting 5 min questions what’s the story? why is it interesting? talk to your audience PROJECT!

Why Have Posters Sessions? Lightweight way of showing your work at a conference Posters do three things: They attract attention They explain your work when you’re not there They give you something to talk to when you are! Poster sessions are often mixed in with social events Great way to get to know lots of people

Posters A1 in size Can be one large sheet Or many small ones Multimedia Systems Posters A1 in size Can be one large sheet Or many small ones Away from your stand? Include a small photo of yourself Participants can seek you out during the conference

Multimedia Systems Posters Here are some examples What do you think?

Legibility CAPITAL LETTERS SHOULD NOT BE USED IN CONTINUOUS TEXT Layout should have space between paragraphs, not be overcrowded, and avoid fitting text around illustrations Do not have all the text in italic typefaces An active rather than passive voice should be used Syntax rules should be observed and grammar

Appropriateness of Content Clearly defining the purpose and goals of the poster. Key points should be repeated in order to emphasise their importance Makes sure you have the right target group in mind and design/tailor the content to suit. Address the issue that are important/relevant to the target community. Key points should be repeated

Colour In Poster Graphic designers recommend 3 colours to give maximum impact. Remember Colour has cultural meanings. STOP! GO! Colour Blindness: Some people can not discriminate between some colours. People are effected by many different colour combinations

Demos A Demo is like a Poster Multimedia Systems Demos A Demo is like a Poster But with a live demonstration running alongside it You still need a Poster!

Demos: Some guidelines Poster should explain your demo What are the steps? What does it show? What is the point? Demo should take only a few minutes Better to be live What equipment do you need? Video as backup

On the day Be prepared! For Posters For Demos For Presentations Multimedia Systems On the day Be prepared! For Posters Have your poster printed in advance Bring it in a poster tube Have your spiel ready For Demos Arrange to get any equipment there Check facilities (network/powerpoints) Have a backup on CD Test it before the day! For Presentations Bring your presentation on a CD or USB key or Laptop (Put a backup on your web site) Keep to time, check your progress For Everyone Ask questions Get involved Smile and feel happy :-)

Questions?