QDE FORMS (Quick Data Entry) Chose up to three forms. Additional forms, $USD 25 each (Australian $35 incl. GST)

We think this is a “given” and will save you a heap of time. Email Express Form We think this is a “given” and will save you a heap of time. Use for just about any situation where you send near identical emails to a variety of people

Total Keystrokes: Key these Select and tick, we’re done now … 2 x Select Select and tick, we’re done now … Key these

This is the output as an Outlook draft document Outlook and Looked-Up paragraphs do the rest, this ALL comes from the keyed minimum, done in seconds.

Here we selected all of the paragraphs above the one highlighted and pressed Finished ... to this one

Oops, we’ve missed putting in lookups for Armen

Email Express Form Set up and use Email Express in 10 minutes (that’s how long it’ll take you to register a few standard paragraphs and your details) … … AND you can include basic HTML codes in your paragraphs, like this …

Data entry screen (para select) is looked up from this entry … entry text is this which includes HTML codes… … which gives this as the email paragraph

Regular QDE Forms Quote Invoice Debtors Letter

The amount of data you need to key is incredibly small. This is a Quote. The amount of data you need to key is incredibly small. Let me show you …

This is the data entry screen – this is the start page where you key the general details … These two “pull-down” Currency question can be eliminated for local only invoicing, just ask.

This is from the selection of Value no Qty from the previous screen’s Next Record question. This is also a “pull-down”, or as the prompt says, you can key your own Description … “pull-down” choices are in a text file. You maintain this using Notepad … … and translate to the form using lookups, see the next slide …

Lines in the simple text file get Substituted from the Lookup Table shown below. Line value is prefixed with product- … and Value substituted. Lookup Maintenance is included with the QDE program set. You can “mix and match” between keyed and looked-up products. Lists and Lookups save keying time and ensure consistency in product descriptions.

one more Select from List … SUMMARY 1 x Select from List four keystrokes (9000) and one more Select from List … … and it gets even better … … produce this

all calculation is done for you 1 x Select from List And these keystrokes … produce this … all calculation is done for you

The form accumulates the total so far … 4 x Keystrokes The form accumulates the total so far … … calculation is automatic

The form accumulates the total so far … You can over-write everything. If, for example, you wanted to discount just the goods and not Support, just enter YOUR figure in Discount on Amount The form accumulates the total so far …

You have the picture, everything is automated for absolute MINIMUM time and effort … You can set your own minutes graduations (to say, six minute intervals For Accounting or Legal)

Invoice We have the same tools in Invoice, HOWEVER because we tend to invoice the SAME people at the SAME places, there are a few more tools QDE can apply to take out even MORE time.

This is Select from a List This is the text file list the user chooses from. Select-from-choices maintained off-system as simple text files This is the simple text file containing choices… … it is loaded automatically, and ... … maintained independently

Short Name Allows Auto-Filling NONE of these fields are keyed, they are instead auto-filled saving 120 key strokes over 5 fields – with consistent results. Auto-fill removes keying and time QDE does the same with Ship to, Products, Prices etc., PROVIDED you are prepared to set up the Lists and Lookups. QDE provides ALL of the tools required.

Debtors Letter … with this screen as the result: We’re selecting Debtors 1st letter …

Result: From lookups From Short Name selection Logic for optimum result From Paragraph selection From Initials selection

Data Entered is just … The first four are “select from list”, the last three are keyed.

Debtors Letter Detail We’re selecting Debtors 2nd letter, from LC … with this screen as the result:

Result: Different wording … Different signature …

Debtors Letter Detail We’re selecting Debtors 3rd letter, from WPG … with this screen as the result:

Result: Different wording … Different signature …

Debtors Letter Detail We’ve blundered, here’s how to recover using a keyed Paragraph to satisfy the client, quickly … … with this screen as the result: These are standard paragraphs Or we can write our own

This time the content is all original and keyed - just like in Word. You can also “pick up” standard paragraphs and insert them, for ANY activity that warrants saving the text to use again.

Huge savings over ANY other method, particularly when using Email Express instead of Copy and Paste ALL lists are instantly maintained using Notepad You will need to modify the “our name” details, using Lookup Maintenance, 10 minutes tops You can include ANYTHING you want to in Lookup Tables Cost: $US 150 ($AUD 200) per computer, per year. Includes three forms, other forms $25 ($AUD 35) each. FREE TRIAL for three months – ask.

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