CQA Producer Registration System COFFS Working Group Meeting – September 20-21, 2006

CQA Validation Three year cycle Registration is renewed annually Year 1 – Full validation – full review of documentation and on-farm “inspection” of production facilities Years 2 and 3 – Partial validation – full review of documentation Registration is renewed annually The CFIA technical review process is the first phase of a larger process for the recognition of on-farm food safety programs. Verification was already built into the program with the question “How do you ensure that the written procedures are carried out?” Increased emphasis as part of the evolution of the program and in response to changes required during technical review Expanded information in the Producer Manual Removal of the sulfamethazine screening test Development of a management system – this system is intended for the use of the national and provincial offices. It defines how the administration of the system works and is intended to have minimal impact at the farm and validator level. One change that validators will see will be a code of conduct that we will discuss later in this session.

CQA Requirements List of staff members, responsibilities Staff understand program requirements related to their responsibilities Suppliers of incoming stock must be CQA registered Suppliers must provide records of treatments with outstanding withdrawal times and broken needles Incoming animals must be adequately identified to manage withdrawals and broken needles Wood shavings do not contain preservatives

CQA Requirements - Feed Feed and raw material storage areas – clean, dry, free of chemical contaminants Identification of feed storage and transfer components Permit for feeding ERM

CQA Requirements - Feed Rations Used On-Farm Form complete, accurate, up-to-date Feed prescriptions available Protocol for proper mixing and distribution of feed Protocol to ensure pigs are marketed free of feed medication residues Verification and deviation protocols

CQA Requirements - Medications IM injections Neck Hip protocol approved for breeding stock only – specific protocol requirements Protocol to reduce risk of broken needles Protocol to reduce injection site abscesses Requirement for use of detectable needles Protocol for handling pigs with suspect broken needles Protocol to ensure injection protocols are followed

CQA Requirements - Medications Protocol to ensure correct usage of water medication Verification and deviation procedures for water medication Medication and vaccine usage plan complete, accurate and up-to-date Prescriptions for all Pr drugs, extra-label drug use Protocols to ensure that all pigs will be marketed without residues

CQA Requirements - Medications Pen or individual treatment records for all pigs over 25 kg Verification and deviation protocols for medication use Protocol to ensure bbq hogs marketed free of residues Buyers of light hogs made aware of residues Verification and deviation protocols for bbq hogs

CQA Requirements Production facilities free of deterioration that would affect food safety Production facilities free of drainage problems An effective barn sanitation protocol is documented and implemented Prevention of contamination of feeding area by urine and feces Rodent control program

CQA Validation Report Producer / validation info Checklist Corrective Action request Validator declaration Producer declaration

CQA Validation Report - addition No on-site validation of the production facilities was conducted (as per CQA minimum requirements for partial validation). Evaluation of the production unit for the purposes of the CQA program is based solely on documented materials for the program.

Auditor Training Currently being reviewed Dip Ag., BSc, DVM – swine experience Training includes pre-course assignment, one-day intensive face-to-face session, final exam

Enrolment and registration Provincial delivery agents enroll producers, train validators, maintain registration database