Gregory Manor Swim Club Fall Member Meeting Sunday March 20th , 2016 12:00PM – 1:00PM King Street United Church of Christ - Downstairs

2016 GMSC Board Introduction 2016 President: Bob MacNevin 2016 Vice President: Jake Muller 2016 Secretary: Celia Cuk 2016 Treasurer: Stephanie Parker 2016 Lifeguard Chair: Mary Beth Heady 2016 Social Chair: Phil Attina 2016 Membership Chair: Tricia Robinson 2016 Guest Fee Chair: John Philbin

Agenda President’s Welcome, Introduction of the Current Board, and Review Annual Overview, Property Highlights Introduction of 2016 & Board Position Reviews Vice President Update – Property Operations & Present Potential Upcoming Projects Lifeguard Chair Update Treasurer Update – Current Financials, Proposed 2016 Budget Social Chair Update Guest Fee Chair Update Membership & Guest List Update 2016 Season Budget, Dues & Assessments Vote on Season Pool Dues & Assessments Formal Presentation of 2016 budgets New Business / Motions for Discussion Vote on Guest Fee Increases, Discussion & Voting Targeted 2016 Pool Opening Date – Friday May 27th Set-up Date Saturday May 21st Q&A

Another Great Pool Season! Another Great Pool Season with lots of continued Improvements Rounded out Patio behind diving board, extending use of grounds New Grilling Station with additional Grill – no waiting to cook! Piped in Propane – no need for tanks New Lounge Chairs Bathrooms re-done & removal of water fountain Security system installed, Gate repairs, pea stone pads under gates Finances Came in on or under budget versus plan again – 5 years in a row! Club Self Financed over 40% of Pool Improvements in the past 4 years (due to cash flow) 2 Payment Plan worked extremely well in 2015 (for those who qualified) New Members We welcomed 4 new Families to our Club this season Over the past 5 years, 40% + of our membership are new Families Many new bonds for sale Big Thanks to the GMSC Board – Collaboration & Cooperation Board Transition Year – The need for new member volunteers

4 Year Improvements Over $75,000 has been used to improve / repair our Club Grounds Member Assessments have totaled $400 over that 4 year period (or $30,000 in total) Club Finances have paid the balances without the need to pull financing from equity line.

Our Ongoing Improvement Efforts Reserve Study Results & Other Improvements Proposed Pool Heater Replacement Pool Patio Deck Replacement & Repair Pool Pump Fenced in Kids Play area & Permanent Grilling Island w/ prep space New Lounge Chairs, Video Security System, Wifi Overall Goal – to Self-Finance and or Minimize Assessments $22,200 currently in GMSC Reserve Fund ($50 per Family for 4 yrs PLUS new member initiation & late payment fees) Board Recommends to keep dues the same, but still need for small assessment to address improvements – total $700 ($600 dues, $50 reserve, $50 assessment) Based on Improvement Voting & Finances

Vice President Update / Proposal Based on new proposal, initial recommendation is for the 2016 assessment to be $50 per family 10 weeks to do: New Pool Heater Kids Play Area New Toilet – Women’s Room Maybe a New Grilling Island Total Current Estimate = $X,XXX total for improvements Additional Items to consider: Stereo & Microwave

Treasurer's Update 2016 Pool Season Budget = $47,200 Spending Projected to be slightly under budget again Start of Year Balances: $4,890 Accrued End of Year Operating Cash (10% of Budget) $22,200 Reserve Fund $0 Balance in Line of Equity Account ($25,000) Proposal $700 per family ($600 dues, $50 reserve, $50 improvement assessment) 2 Pay Plan Bills $350 Due by April 30 (for those who qualify) Last payment of $350 Due by June 30

2016 Pool Season Dues Proposal

Lifeguard Chair Update Lifeguard Protocols Adopted & Accepted (4 hr Shifts) 4 - 5 Lifeguards for 2016 Season Guards on Duty only when School is not in session Shifts will start at 10:30am, On-duty @ 11:00am Lifeguard Uniforms will be required (GMSC subsidizes)

Social Chair Update In 2015, Pool Parties were higher than 2014 - $280 higher in revenue – better weather New Grill & Grilling Station worked out very well New Permanent Island will be better 2016 Pool Party Ideas: Opening / Memorial Day 4th of July President’s Labor Day Party Gas Grill Shut off Refridgerator

Membership Chair Update 8 Bonds currently for sale (Taylor, Wirz, Shah, Pinto, Gage, Meyst, Reichl, Guiry) – Guiry’s in process of selling No waitlist Recent bond sold between $4,000 - $4,800 4 New Families joining in off-season and during 2015: DeFonce, Cooke, Cianfone, Lounsbury Website – Printable Brochure Available + All Information New Marketing of the Club

Guest Fee Update Issues improving with Members not consistently signing in themselves or their Guests. Please print legibly – issues with “scribbled” names that could not be recognized $25 Fine to be assessed for not signing in 436 Registered Guests in 2015, just up from from 432 in 2014 Many of our Guests have become Members All 2015 Guest fees have been reconciled and billed to membership $2,182 Generated in Revenue from Guest Fees in 2015 $600 More in Revenue from 2014 Elected Board Members do not pay guest fees

New Business / Issues / Q&A Other New Business / Discussion Open Question & Answers

Proposed Fall 2016 & GMSC Board Meetings Sunday October 16th, 2016 – King Street Church 2016 Pool Season Opening Date – Friday May 27th Pool Set-up Day, Saturday May 21st GMSC Board meets at least once a month during pool season. Schedule and dates are determined by majority of GMSC board members being available. Membership is always welcome to attend

THANKS! www.gregorymanorswimclub.com