March 16, 2017 Carmen Connect Webinar Audio – 1-877-820-7831 code:484159#

Housekeeping Items All lines will be muted *6 to unmute your line to ask a question *6 to mute your line after you are done speaking The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

Agenda Staffing updates Pcard Office Updates Reminders & Updates

Website http://u.osu.edu/pssc Staffing New Fiscal Associate on Charlie Coutellier’s team will be starting March 27 New Fiscal Officer on Stephnie Penn’s team will be starting around April 3 New Area PSSC would like to welcome the College of Law to the Service Center as of March 1st. Next Call April 20, 2017 @ 10:00 AM

PCard Updates Effective April 1, 2017 – ALL PCard Applications and Maintenance forms administered by DocuSign ONLY. Fax, Paper or Scanned Attachments will be returned. Training for DocuSign Submissions is required for Sender. New Forms and Instructions live at PCard Website (mid-March). Additional requirements have been added to the Group/Extended Travel (GET) Card to meet Auditor of State (Ohio) requirements relative to ATM use. See full article for details.

Reminders – Travel Policy 2.11 - The Ohio State University seeks to ensure efficiency and promote fiscal accountability when authorizing travel disbursements. It is expected that travelers and individuals authorizing travel disbursements will apply this policy in a manner that strives to keep expenses to a minimum and assigns the costs of business related travel appropriately. Ohio State will pay for reasonable and necessary expenses incurred by faculty, staff, students, and eligible guests for authorized business travel on behalf of the university.

Reminders – Travel All Transportation costs (taxis, Uber, Airline, Bus, Train, boat, scooter, etc) must have a valid necessary business purpose. Travel expenses to eat a non-business meal are not a necessary expense typically Itineraries/Agendas – Policy 2.11 – XII – Document Retention: All travel related documentation (including and not limited to receipts, itinerary, registration materials, etc.), must be scanned into eTravel. We must have hard copies of Conference Agendas as links often expire shortly after the conference ends.

Rental Car Agencies Reminders – Travel RAP – Roadside Assistance Protections (RAP) charges – allows customers to waive financial responsibility for chargeable roadside incidents such as lost keys, lockouts, and fuel outages. Things like flat tires, breakdowns, and disabled vehicles are already covered by our rental agreements RAP charges are rarely a necessary business expense and should not be added to a rental agreement. If they are added, a business purpose must be included.

Purchasing Reminders Contracted vendors and agreements – if a vendor is on contract, the University has already negotiated the terms and conditions with this vendor. Signing additional agreements from the vendor could legally jeopardize those previously negotiated terms and conditions. Purchasing will not sign purchasing agreements for vendors that the University currently has on contract.

PSSC Email addresses Area Email Dnodes Ocio   Dnodes Ocio ADMIN-cio.fiscalservice@osu.edu OAA All CIO and ODEE Dnodes ESUE ADMIN-esue.fiscalservice@osu.edu All Enrollment Services and Undergraduate Education Dnodes Grad School ADMIN-gradschool.fiscalservice@osu.edu All Grad School Dnodes (D3000, D3001, D3002) John Glenn ADMIN-jgi.fiscalservice@osu.edu John Glenn Dnode (D4240) Libraries ADMIN-libraries.fiscalservice@osu.edu Libraries Dnode (D3200) OAA Admin ADMIN-oaa.fiscalservice@osu.edu All OAA Admin Dnodes (D4009, D4200, D4201) ODI ADMIN-odi.fiscalservice@osu.edu Diversity & Inclusion Dnode (D4207) OHR ADMIN-ohr.fiscalservice@osu.edu All Human Resource Dnodes (D4700, D4710, D4720, D4730, D4750, D4780) OIA ADMIN-oia.fiscalservice@osu.edu All International Affairs Dnodes (D4232, D4235) Outreach & Engagement ADMIN-oe.fiscalservice@osu.edu All Outreach & Engagement Dnodes (D5900, D5910) Research ADMIN-research.fiscalservice@osu.edu All Research Dnodes Wexner ADMIN-wexner.fiscalservice@osu.edu All Wexner Center Dnodes ADMIN PSSC-Govt Affairs ADMIN-Govaffairs.pssc@osu.edu BF All Govt. Affars ADMIN PSSC-Board of Trustees ADMIN-BOT.pssc@osu.edu All Board of Trustees ADMIN PSSC-Ofc of the President Admin-President.pssc@osu.edu All office of the President ADMIN PSSC-Legal Affairs ADMIN-LegalAffairs.pssc@osu.edu All Legal Affairs ADMIN PSSC-Univ Advancement ADMIN-UnivAdvancement.pssc@osu.edu UA All University Advancement ADMIN PSSC-Business and Finance ADMIN-Busfin.pssc@osu.edu All Business & Finance ADMIN PSSC-SL Advancement ADMIN-SLAdvancement.pssc@osu.edu SL All SL Advancement Operations ADMIN PSSC-SL Tech Services ADMIN-SLTechServ.pssc@osu.edu All Tech Services ADMIN PSSC -SL FML ADMIN-SLFML.pssc@osu.edu All Facilities, Management, And Logistics ADMIN PSSC-SL Dining Services ADMIN-Diningservices.pssc@osu.edu All Dining Services and Regional Dining ADMIN PSSC-SL Res Life & Housing ADMIN-Housing.pssc@osu.edu All Housing, Regional Housing, and Residence Life ADMIN PSSC-SL Ohio Union ADMIN-OhioUnion.pssc@osu.edu All Ohio Union, Student Activities ADMIN PSSC-SL Rec Sports ADMIN-RecSports.pssc@osu.edu All Rec Sports ADMIN PSSC-SL Health & Wellness ADMIN-StuHealth.pssc@osu.edu Student Health Services, Student Wellness, Counseling & Consultation Services ADMIN PSSC-SL Admin Support ADMIN-SLAdminSupport.pssc@osu.edu Budget & Planning, Fiscal Support Svcs, CFO, SL Admin, CFTSOSL, Strategic Communications, and BuckID ADMIN PSSC-SL Student Services ADMIN-SLStudentServ.pssc@osu.edu Student Health Insurance, Student Advocacy, Student Conduct, MCC, Off Campus, carreer Counseling, Buckeye Careers, Disability Services

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