Our Understanding of Institution/Capacity Building One or more new functions is to be carried out  to carry it out an institutional capability is required This will consist of one or more of the following: structures resources (human and financial = operating budgets) systems and tools Institutional Capability is defined by the end state, i.e the capability that needs to be in place to undertake the function tj

Public Administrative Reform Refers to the process of enhancing the performance of public administration and public services in relation to carrying out their functions and tasks Therefore involves an enhancement of administrative capacity, that leads to improved performance. tj

Stimulants for Administrative Capacity Improvements Pre-Accession Process - adoption and implementation of the “acquis” Structural Funds Preparation Structural Funds Management and Implementation Other? tj

Key Developments ESF will in the future co-finance administrative capacity activities Structural Funds in the future will involve more substantial Technical Assistance Phare ..? tj

Our Approach to Development of ICB Process

Our Methodology for Institution/Capacity Building We focus on ownership, practicality, immediate applicability and sustainability We use certain standard PCM solutions and provide some additional tools and support to help you develop your own solutions tj

What new functions? Why? New requirements more appropriate for new challenges… Reform of tax administration Initiation of a regional or local development process Reform of the water provision market Public administration reform itself… tj

Our Approach to Institution/ Capacity Building We recognise that most administrative capacity projects or processes are carried out so that an organisation can better implement its functions And these functions often involve the organisation in trying to promote some change in its environment, or with a target group In principle the functions could be executive, regulatory, managerial etc tj

Do you Agree? Why in your situation would you want to organise an ICB process? Why would you want to change your organisation? tj

Types of Problems/Issues Requiring an IB Process Government may require you to carry out a new function, to implement a new policy or strategy Your organisation is merging or changing its statutes An IFI may want to support the development of your organisation or of a series of institutions essential to a given area Your organisation may recognise a need to change, with a view to developing itself or addressing an issue for which it has responsibility Other suggestions…. tj

Typical Scenario An institution or institutions in which you have an interest need(s) to develop some new capability to implement some new function The “change process” implied is significant, and will need to be accomplished through a series of stages The change required is so fundamental that it requires a “strategic approach” tj

Our Understanding of IB tj

Our Understanding of IB Financial Human Tools Systems Resources Structure Function(s) described Definition stages Capability Functions tj

IB Process Developing the ICB Strategy Document & Information Analysis Results: With the above steps and tools it should be possible to establish the main elements of the “Background” section of the sector strategy. It should also be possible to revisit again the original process plan and revise it with a higher level of detail. This will improve the process of planning itself. Documentary Research Tool Key legal, policy, strategic or even operational documents Lead Agencies, Partners, specifically-mandated persons Document & Information Analysis Problem Analysis Tool Nature of main challenges, problems, degree of seriousness Lead Agencies, Partners Problem Analysis Stakeholder Tool Who will be affected by the ICD process? Who is interested in the ICD process? Who can contribute to the ICD process? Stakeholder Analysis Tools provided Information needed on Who is involved Steps

IB strategy Why? To identify and present the changes required to ensure an institution can carry out its functions How? Do a stakeholders analysis Do a problems/needs analysis Do documentary research …and finally, define an ICD Strategy …later, with other tools ...an ICD Action Plan …later still, …..elaborate specific ICD actions or projects

Focusing on the Key Issues What problems or issues in the environment where you operate really require changes in your institution? If you can define what is required of you, then you can define what you need to do to be adequate to the challenge tj

Stakeholders Who is a Stakeholder? A stakeholder is an organisation or person who has a legitimate interest in the process and outcome of your IB process

How to Identify and Involve Stakeholders Through a Stakeholder Analysis

Stakeholder Analysis Typically – in the public sector - stakeholders could be some or all of the following: A lead ministry and its key departments Other ministries Regulatory Bodies Public Utilities Subordinate bodies and agencies Regional Authorities NGOs Civil Society IFIs

Stakeholder Analysis In the context of your organisation, who are relevant stakeholders?

Problem/Needs Analysis 4. What could be a solution to the identified problems? 3. Why, and in what respect, are we not meeting the requirements? What is the problem? 2. Are we currently meeting the requirements? 1. What will be required of us? tj

Focusing on the Key Issues The logic is the following: Scale of seriousness Area of our concern Significant area of serious risk Degree to which requirement/problem lies within our control tj

Problem/Needs Analysis Our Main Source of Risks – What do we propose here? Serious/significant Outside our Control (Risks) I.e. other actor’s requirements Not the subject of our main focus Less Serious/significant within our Control Our Main Focus – Detail Possible Actions Serious/significant within our Control Elements within our Strategy Question 1: Requirements

Documentary Research Tool Not all relevant information is in people’s heads, some is on paper Needs to be identified, understood, integrated intelligently Don’t cut and paste! Identify how various issues need to be treated in the strategy tj

Exercises to Do Stakeholder Analysis - as a group and individually Problem/needs analysis – as a group and individually Desired Outputs: Stakeholders of your IB process Requirements (in outline) intended by your IB process Problems to be addressed in your IB process You may even have some idea of solutions but we will deal with those later... tj