Island Park Schools Parent Portal Board of Education Meeting October 19, 2015

Single Sign On (SSO) for the Parent Portal What is Single Sign On? Single Sign On (SSO) is a system that allows parents to use one username and password to access all of their child’s information, grades, attendance, and assessment documents such as report cards, NYS assessment reports, and NWEA student reports. This update to the Parent Portal was implemented this past August and a letter introducing SSO was included in the Back to School packet mailed home this summer. What benefits does it have? Access to multiple children in the same family with one login. Personalized account for each parent/guardian (i.e., their own username & password). Ability for parents/guardians to retrieve their own username and password information. Students can be linked to more than one account (i.e., Mom, Dad, Grandma, Grandpa, etc.).

‘Going Green’ with the Parent Portal The Parent Portal allows Island Park Schools to ‘go green,’ like most school districts. Student documents such as report cards (grades PK-8), progress reports (grades 6-8), NYS assessment reports, and NWEA student reports will no longer be mailed home, unless requested. Access to these documents is through the Student Portfolio in the Parent Portal. It is IMPORTANT that you set up a SSO Parent Portal account, if you haven’t done so already. A Connect-Ed call will be made as new documents are uploaded to the Parent Portal. For example, during the evening on October 8th a Connect-Ed call was made to parents/guardians of students in grades 6-8 to notify them that the first progress report for the year was available in the Parent Portal. Access your child(ren)’s Student Portfolio in the Parent Portal to view each document once it is available. If you like, you can save the document to your own computer or you can print it.

SSO Parent Portal Letter A SSO Parent Portal letter was sent home in your child’s Back to School packet in August. Letters for new students are sent home after they are enrolled in Island Park School. The letter contains your child’s Access ID and Access Password which you will use to link the child to your SSO account. Replacement letters can be requested at the main office of your child’s school and the letter will be mailed home. Student 1, grade 7 xxxxxx #####

Accessing the Parent Portal Go to the Parent Portal page via the Island Park Schools website: http://www.ips.k12.ny.us On the left side, under Quick Links, click on the Parent Portal link.

Setting Up Your SSO Account The first time you go to the updated Parent Portal you must create your new single sign on (SSO) account. What information do you need? Your email address Access ID and password for at least one of your children Click on the “Create Account” tab. Next, click on the “Create Account” button. Remember - Every parent/guardian MUST create a new SSO account, even if you only have one student enrolled in Island Park Schools.

Setting Up Your SSO Account (continued) Creating a Parent Account When you reach the registration page, you need to enter: Your name Email address Desired username Password NOTE: Username cannot contain special characters such as (* & . @ < > # $) and you may NOT use your email address as your username. Scroll down to the “Link Students to Account” section to complete setting up your account.

Setting Up Your SSO Account (continued) Linking Students to Your Account You must link at least one child to your SSO account to complete the account creation. For each child, enter his/her "Access ID" and "Access Password“ and select your relationship to him/her. Once you have finished entering the student information, click "Enter" to complete the process. If you do not have the access information for additional children at hand, you may add them at a later date from within the Parent Portal. You can link up to 7 children in the same family to your SSO account.

SSO Account Created You will receive a “Congratulations!” message that your Parent Account has been created. You can now login with the username and password you selected during the account creation process. If you forget your username or password, click on the “Forgot Username or Password?” link and follow the instructions.

The Parent Portal The name(s) of any child(ren) linked to your account will appear in the top left of the welcome page. Click on the name of the child whose information you would like to view. Use the Navigation bar on the left of the screen to look at different information for the selected student. Student 1 Student 2 Student 1

Navigating thru the Parent Portal Grades and Attendance This screen contains information about your student’s classes for the school year, grades and attendance. “Exp” refers to the period and days the class meets. Attendance is displayed for the past 2 weeks for each class. Attendance codes can be found at the bottom of the page. Grades will be displayed as progress reports and report cards are generated throughout the year. Student 1 Student 2 Student 1

Navigating thru the Parent Portal Grades and Attendance (continued) Clicking on a grade will cause additional details to be displayed. Clicking of the number of absences or tardies results in date details being displayed. Student 1

Navigating thru the Parent Portal Grade History This screen contains grade history for numeric grades given while student was enrolled in grade levels 6-8. Click on the year you wish to view. Student 1

Navigating thru the Parent Portal Attendance History This screen contains detailed attendance information for the current year. Key for attendance codes can be found at the bottom of the screen. Student 1 Sample Student

Navigating thru the Parent Portal Student Portfolio We’ve gone green! Documents that were previously sent home will now be posted to your child’s assessment portfolio. A Connect-Ed call will be made when documents, such as report cards, are available. Documents available thru the Parent Portal include: NYS Assessment Reports NWEA Student Growth Reports Progress Reports for grades 6-8 Report Cards for grades PreK-8 NYSESLAT NYSAA STUDENT 1’s Progress Reports

Navigating thru the Parent Portal Student Portfolio – NYS Assessment Reports STUDENT 1’s STUDENT 1’s Progress Reports Progress Reports Student 1

Navigating thru the Parent Portal Student Portfolio – NWEA Student Growth Reports STUDENT 1’s STUDENT 1’s Progress Reports Progress Reports Student 1

Navigating thru the Parent Portal Student Portfolio – Progress Reports Progress Reports for grade 6-8 students were uploaded to the Parent Portal for the first time this month. A Connect-Ed call was made when the progress reports were available for viewing. STUDENT 1’s Progress Reports Progress Report 2015-2016 EXAMPLE Student 1

Navigating thru the Parent Portal Teacher Comments This screen contains teacher comments for the current year. Student 1

Navigating thru the Parent Portal My Schedule This screen displays the child’s current schedule. Student 1

Navigating thru the Parent Portal Account Preferences This screen allows you to update your SSO account. You can change your name, email address, username or password. Click on ‘Students’ tab to add your children to the account.

Navigating thru the Parent Portal Account Preferences – Add Student The ‘Students’ tab will display all your children currently linked to your SSO account. Click on the ‘Add’ button to link additional children. You must have their access IDs and passwords in order to link them to you.

Navigating thru the Parent Portal Honor Roll This screen displays Honor Roll recognition for students in grades 5-8.

Final Thoughts What if I don’t have a computer with internet access? How do I get my child(ren)’s access ID and password? Contact the main office at your child(ren)’s school and your child(ren)’s SSO Parent Portal letter will be mailed home. FERPA* dictates that the letter cannot be given to your child(ren) to bring home. What if I don’t have a computer with internet access? You can access the Parent Portal via your Smart phone. You can use the computers available in the Island Park Library. You can write a letter to your child(ren)’s principal requesting that a hardcopy of all documents be mailed home. Who do I contact if I’m having trouble setting up my SSO account? Contact Paula DiLorenzo, Island Park Schools Data Analyst, via email or phone. powerschool@islandparkschools.org OR 516-434-2618 FERPA* - Family Educational Rights and Privacy Act