Introduction to Aleph Users IDs and Permissions

Staff IDs and Permissions Introduction Daniel Cromwell LMS Field Specialist Technical Services FCLA

Staff ID and Permission Basics Staff User ID – Name and Password Access Rights – Permissions/Privileges Access Rights List defined -- alephe/tab/user_function.eng Staff may be restricted administratively by Sublibrary

Staff ID and Permission Basics Acquisitions staff may be restricted to specific Sublibraries or Order Units OWN Code security – For MARC Records CAT level Security – For MARC Records CIRC Level Security – Ability to override system blocks

User Permission Structure Involves 4 Oracle Tables Z66 – User Information, including “name” and “password”. Z67 – Access Rights, the various defined functions and “Deny” or “Allow” flags. Allowed Budgets – Z62 Allowed Sublibraries/Order Units – Z602

Privileges Assignment Interface Main Staff Privileges Window – User List

Privileges Assignment Interface User Password Information Window

Interface for Privileges Assignment Access Rigths assigment

Privileges Assignment Interface Budget Assignment

Privileges Assignment Interface Sublibrary/Order Unit Assignment

Privileges Assignment Interface Summary Information – From clicking “Summary” Button

Additional Notes 1 Permissions library per Institution Local Staff Responsible for ID setup User_function.eng viewed in ALEPHADM Module Don’t Assign Harmful Permissions – Detailed in Spreadsheet Supplied by FCLA Find more details on the Privileges interface at: http://fclaweb.fcla.edu/node/652 Permissions “Managers”! Get added to alephids- l@lists.ufl.edu. to be added to list contact Daniel Cromwell cromwell@ufl.edu. Questions?