Scholarly Communication & Publishing Forum University of Washington Libraries December 6, 2016

Agenda for Today Introduction Quick environmental scan of user needs Table discussions Session is being streamed, please use microphones

Scholarly Communication and Publishing ACRL describes Scholarly Communication as: “The system through which research and other scholarly writings are created, evaluated for quality, disseminated to the scholarly community, and preserved for future use.” Now often used by libraries as an overarching term to describe an expanded suite of digital services that support academic researchers and authors OA publishing, institutional repositories, ETDs, authors’ rights and copyright consultation, research data management, supporting digital scholarship, digital preservation, Open Educational Resources…

What These Expanded Services Have in Common Born digital or reformatted material Openness – the goal is to provide access beyond the institution Libraries take on roles of publishers as well as consumers Require new ways of working with colleagues and users

Scholarly Communication & Publishing Department SC&P department’s role is work collaboratively with colleagues involved in activities related to scholarly publishing to help provide focus, coordination How do all the parts fit together? Recommend and help develop system-wide service programs and policies Staffing – Gordon (100%), Tim (40%), Thom (40%), Heidi (20%) Thinking about the new department… What staffing and skill sets do we need? Relationships, communication, and shared responsibilities with other departments? What should our priorities be? Now? 2-3 years out?

Current Areas of Focus Open Access Support Copyright Support Follow-up to faculty open access policy recommendation, help shape policy Serve as resource for Libraries staff and UW authors, monitor trends Copyright Support Help users and staff understand issues and make choices Questions from UW authors and instructors, monitor trends. ETD Program Support, in Partnership with Grad School and Proquest Submission process & student’s publishing choices (default is immediate OA) Benefits of OA, delayed release options (embargos)

What are our users telling us? Scholarly Communication highlights from the 2016 Triennial Survey Digital Scholarship needs assessment project Research Data Services interviews with subject librarians

2016 Triennial Survey Results: Scholarly Publishing & Communication Jackie Belanger & Maggie Faber December 6, 2016 Survey results: http://www.lib.washington.edu/assessment/surveys/triennial

During this academic year have you… Faculty results by College/School: Higher OA Lower OA

How important are the following factors in your decision on where to publish articles?

How important are the following factors in your decision on where to publish articles? Higher OA Lower OA

Wish I could get full text access to more journals through the UW Libraries, but I understand that budget influences this. Would not support any mandates on open access, as although it is advantageous to libraries, it has disadvantages downstream to authors and departments, and I have serious quality concerns about many OA journals. Faculty Comments If the UW does not subscribe to an open access journal, which results in high fees for faculty, to what extent does this reduce faculty publishing in that journal? Which open access journals would faculty most like to publish in? Such a short list might be where the UW invests its subscription resources.

Faculty: Which of the following services would be most useful to your research and scholarly activity?

Faculty comments It would be great to know more about what the library's plans for the move towards open access journals are. … If I want to publish in an open access journal, I need to pay $4000-$5000. Eventually, when a lot of journals move to open access, presumably the library is not going to have to pay as much for subscriptions. I feel that that money should somehow go towards supporting research pay the funds required to publish open access. There is very little information on open access journals at the library, staff seem to know little about open access, in fact I've given up asking. Can the library pay the page charges for open access? Currently it is prohibitive to publish more than on article per year. I have colleagues at other universities where the library pays the charges.

Doctoral students: Which of the following services would be most useful to your research & scholarly activity? I ran into some serious problems with the publication restriction on my MS thesis and I could really have used some help on that.

Additional investigation required: What other data is available that can shed light on survey results? How many top-tier journals in particular fields are OA? What kind of assistance do faculty & grad students need with publishing issues/ETDs?

Digital Scholarship Needs Assessment Results

How we got here Lucas Lin CC BY 2.0

Identified Needs

Acknowledgements iSchool Capstone Students: Abigail Darling & Becky Ramsey Leporati Liz Bedford, Data Services Project Librarian, UW Libraries Khue Duong, Science Librarian, California State University, Long Beach Jenny Muilenburg, Acting Research Data Services Coordinator, UW Libraries Justin Wadland, Head, Media and Digital Collections, UW Tacoma Library  

2016 UW Libraries Subject Librarian Interviews Jennifer Muilenburg, Elizabeth Bedford, Greta Pittenger Research Data Services Unit December 6, 2016

Summary January - May, RDS met with subject selectors Data needs 49 interviews Data needs Theirs Their departments’ Other?

Expansion Many didn’t have data needs, but wanted to talk about digitization needs: Their own projects Their faculty’s projects Collaboration with outside entities Etc Lines between data, digitization, preservation, digital scholarship, etc. is blurry. -> We expanded our interviews to include data and digitization.

Data findings Education for departments Guide or script to talking about data + needs Education/clarification on RDS services + tools Better marketing

Digitization findings Since January, Digital Workflows Task Force has formed. Many projects going on Issues Tracking Delays Staffing Communication Priorities Best practices

RDS Communications Education + outreach Organization Data “script” RW user guide Education + outreach RDS web woes Marketing Organization DWTF Terminology Educational opportunities + communication thereof

Discussion Questions What are we doing now that’s working well to meet the scholarly communication needs of users? What needs are not being met? What are the barriers/challenges? If you were planning a suite of scholarly communication and publishing services in the Libraries from the ground up, what services do you think would be most important to include?