Basic Population Selections Kenneth Wilson, Savannah State University 2017 GASFAA Fall Workshop

Purpose Provide an introduction to population selections. You should have a more complete understanding of how to create basic population selections at the end of this presentation. 2017 GASFAA Fall Workshop

Topic of Discussion What is a Population Selection (Popsel) Writing a basic population selection What Popsel is used for Tracks to the Trade Questions 2017 GASFAA Fall Workshop

What is a PIDM Personal Identification Master One per person, unique Like an internal SSN 2017 GASFAA Fall Workshop

What is A Popsel Based On Rules A query that selects a list of pidms (id’s) based on certain criteria List of People Meeting the Rules Based On Rules Extract PIDMS from Database 2017 GASFAA Fall Workshop

What is A Popsel Popsels are based on SQL code. Basic SQL code consists of a statement that makes the following request: SELECT FROM WHERE 2017 GASFAA Fall Workshop

What is A Popsel SELECT What info are you looking for? (PIDM) The output will always be just the PIDM FROM What tables(s) are you to get the PIDM - RORSTAT, RRRAREQ, RPRAWRD, etc. WHERE What criteria or specific field values(s) you are look for? - RORSTAT_AIDY_CODE = ‘1718’ 2017 GASFAA Fall Workshop

Steps to Write a Popsel Identify the population. Specify the rules or conditions to extract the population. Translate the rule of conditions into the proper code. Test the results. 2017 GASFAA Fall Workshop

Step 1 Identify the Population What population do you want? Extract all students who need an award letter printed 32,343 2017 GASFAA Fall Workshop

Step 2 Specify Rules or Conditions What rules can narrow the list of students to what you want? - Must use current year files - Award letter indicator must be set to “Y” 283 2017 GASFAA Fall Workshop

Step 3 Translate Rules in SQL The table and field name (data element) The operator The value 2017 GASFAA Fall Workshop

Finding Field Names Dynamic Help Query from the menu tab. GURPDED (Data Element Dictionary) run from GJAPCTL. 2017 GASFAA Fall Workshop

Finding Field Names: Dynamic Help Query Table Name Field Name 2017 GASFAA Fall Workshop

Finding Field Names: Dynamic Help Query WARNING Any Field that does not contain the Table name cannot be used in a Popsel. 2017 GASFAA Fall Workshop

Finding Field Names: GURPDED Report that identify fields in a table. Run from GJAPCTL You can view the tables and views for other modules. For Student tables and views, change the parameters with R% to S%. For General tables and views, change the parameters with R% to G%. Also update the Table Creator. 2017 GASFAA Fall Workshop

Finding Field Names: GURPDED 2017 GASFAA Fall Workshop

Table Owners General . . . . . . . . . . . . GENERAL General Person . . . . . . . SATURN Student . . . . . . . . . . . . . SATURN Advancement . . . . . . . . ALUMNI Finance . . . . . . . . . . . . FIMSMGR Accounts Receivable . . . . TAISMGR Position Control . . . . . POSNCTL Payroll . . . . . . . . . . . . . . PAYROLL Financial Aid . . . . . . . . FAISMGR Security . . . . . . . . . . . . BANSECR Procedures, Functions, Views . . BANINST1 2017 GASFAA Fall Workshop

Popular FA Tables RORSTAT – Overall FA Status RRRAREQ – Tracking Requirements RPRAWRD – Award Data ROVST17 – View of Student Data RCRAPP1 – First Table of the ISIR RCRAPP2 – Second Table of the ISIR RCRAPP3 – Third Table of the ISIR RCRAPP4 – Fourth Table of the ISIR 2017 GASFAA Fall Workshop

Operators =, <>, >, <, >=, <= LIKE, Not LIKE IN, NOT IN IS NULL, IS NOT NULL BETWEEN 2017 GASFAA Fall Workshop

Operators: =, <>, >, <, >=, <= RORSTAT_AIDY_CODE = ‘1718’ RRRAREQ_TRST_CODE <> ‘R’ RPRAWRD_PAID_AMT >= 0 RPRAWRD_PAID_AMT < 100 RPRAWRD_PAID_AMT <= 200 2017 GASFAA Fall Workshop

Operators: Examples of LIKE, Not LIKE RORSTAT_BGRP_CODE LIKE ‘R%’ RORSTAT_BGRP_CODE LIKE ‘%ON’ RORSTAT_BGRP_CODE NOT LIKE ‘NR%’ RORSTAT_BGRP_CODE NOT LIKE ‘%OFF’ 2017 GASFAA Fall Workshop

Operators: Examples of IN, NOT IN RORSTAT_TGRP_CODE IN (‘REJECT’,’INVALD’) RORSTAT_BGRP_CODE NOT IN (‘RESON’,’RESOFF’) 2017 GASFAA Fall Workshop

Operators: IS NULL, IS NOT NULL RORSTAT_BGRP_CODE IS NULL RORSTAT_BGRP_CODE IS NOT NULL 2017 GASFAA Fall Workshop

Operators: Example of Between RORSTAT_APPL_RECD_DATE BETWEEN ’01-JAN-2017’ AND ‘15-APR-2017’ 2017 GASFAA Fall Workshop

Values and Examples Character: ‘Y’, ‘NO’ Number: 126 Date: Use ‘DD-MON-YY’ or ‘DD-MON-YYYY’; ‘01-SEP-17’ Other Banner Columns: RRRAREQ_AIDY_CODE Prompt for input using “&” symbol: &What_Aid_Year 2017 GASFAA Fall Workshop

Connecting Rules AND, OR Use () for nested statements 2017 GASFAA Fall Workshop

Rules Extract all students who need an award letter printed: RORSTAT_AIDY_CODE = ‘1718’ AND RORSTAT_AWD_LTR_IND = ‘Y’ RORSTAT_AIDY_CODE = &What_Year AND 2017 GASFAA Fall Workshop

Creating the Popsel GLRSLCT – Population Selection Rules Form Application that will contain the popsel Name of the popsel Creator of the popsel Description of the popsel 2017 GASFAA Fall Workshop

Creating the Popsel GLRSLCT – Population Selection Rules Form Select Which PIDM From What Table Where 2017 GASFAA Fall Workshop

Run Your Popsel The process to run the popsel is GLBDATA. 2017 GASFAA Fall Workshop

Run Your Popsel The process to run the popsel is GLBDATA. 2017 GASFAA Fall Workshop

Review Your Results GLIEXTR – Population Selection Extract Inquiry List the names in alpha order 2017 GASFAA Fall Workshop

Review Your Results GLAEXTR – Population Selection Extract Data Allow to add or remove students from the list. 2017 GASFAA Fall Workshop

Extract Data From the Help option on the tool bar, on GLAEXTR and GLIEXTR, you can select “Extract Data with Key” or “Extract Data No Key”. Data will extract to an Excel file. 2017 GASFAA Fall Workshop

Step 4: Test the Results Test on known values. Random check results Periodically check results 2017 GASFAA Fall Workshop

Manual Popsel Use when rules will not identify the population you want. Id names are manually added to GLAEXTR. 2017 GASFAA Fall Workshop

Popsel Use For Banner Letter Generation Reports Batch Posting Processes 2017 GASFAA Fall Workshop

Copy Popsel 2nd page of GLRSLCT 2017 GASFAA Fall Workshop

Tricks to the Trade Name your Popsels something you can remember. Prompt for input to reduce duplicate popsels. Save a DEFAULT parameter set. Don’t Recreate… Copy! 2017 GASFAA Fall Workshop

Questions and Answers Thank you for participating! 2017 GASFAA Fall Workshop

Kenneth B. Wilson Director – Office of Financial Aid Savannah State University wilsonk@savannahstate.edu 2017 GASFAA Fall Workshop