mSCOA VENDOR REPORTING FORUM CONTROL REPORTS Presented by National Treasury 22 August 2017

Background Transactions are stored in the main ledger; Originating transactions from the sub-ledgers or sub-system; Integration can be real time or seamless – no manual integration or manual capturing of external journals are allowed; Insurance must be available for balancing of sub-system or sub-modules to the main ledger.

MFMA Circular 80 Annexure B Business Process: Corporate Governance Sub-process: System Configuration Legislative or Business Requirement: Period Control System /Application Minimum Requirement: Balancing of sub-system with control accounts must a a condition for any period closure; Sub-system(s) or ledgers must, without (manual) intervention or manipulation, integrate and constantly balance with the core financial system; Create workflow and exception reporting mechanisms;

System Balancing Systems should integrate and not allow for balancing to go out of sync; Automated or scheduled integration should be available; Integration reports must be stored electronically as proof of balancing; Balancing reports of sub-systems to the general ledger should be done systematically and stored as soft copies for proof of balance; Depending on system space available, daily balancing reports should be kept and signed off; Exception reports must be available and limited use of system functionality must be enforced when systems do not balance;

Balancing Reporting Debtors Payroll Assets Valuations Receipts Loans register Grant register Investment register

Dashboard Cashflow Debtors Creditors Budget alerts Grant spending Loans - due Investments – due Balance sheet TB

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