Making PowerPoint Presentation ENGG 1305 Dr. Hatem Elaydi Islamic University of Gaza Spring 2017, March15

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Contents Outlines Slide Structure Fonts Color Background Graphs Spelling and Grammar Conclusions Questions Preparations Preparing for your Presentation Know your Audience The opening Ways to start your opening Practice your presentation Dos & Don’ts Time Management Posture, clothes & Voice volume Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Outline 1st or 2nd slide should be an outline of your presentation Ex: previous slide Follow the order of your outline for the rest of the presentation Only place main points on the outline slide Ex: Use the titles of each slide as main points Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Slide Structure – Good Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Slide Structure – Good Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Slide Structure - Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Fonts - Good Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Color - Good Use a color of font that contrasts sharply with the background Ex: blue font on white background Use color to reinforce the logic of your structure Ex: light blue title and dark blue text Use color to emphasize a point But only use this occasionally Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Color - Bad Using a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying. Using a different color for each point is unnecessary Using a different color for secondary points is also unnecessary Trying to be creative can also be bad Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Background - Good Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Graphs - Good Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Graphs - Bad Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Graphs - Good Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Graphs - Bad Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Graphs - Bad Minor gridlines are unnecessary Font is too small Colors are illogical Title is missing Shading is distracting Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Spelling and Grammar Proof your slides for: speling mistakes the use of of repeated words grammatical errors you might have make If English is not your first language, please have someone else check your presentation! Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Conclusion Use an effective and strong closing Your audience is likely to remember your last words Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Questions?? End your presentation with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Preparing for your Presentation Know your Audience The Opening Practice your Presentation Do’s and Don’ts Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Know your Audience Who are they? What do they have in common? Why will they be here? How much do they already know about my subject? How much do they want to know? What is their level of understanding? What is their attitude: friendly, hostile, or indifferent? Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 The Opening Your opening is the most important part of your speech. It should catch the interest of your audience, stimulate their curiosity, and impress them. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Ways to start your opening A rhetorical question Example: “Will colonizing outer space ever be practical?” A dramatic story Example: Terry Fox’s attempt to run across Canada to raise money for cancer research A quotation from a famous person Example: “Good order is the foundation of all good things.” Edmund Burke Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Ways to start your opening Continue A historical events Example: “Do you remember where you were when Neil Armstrong first set foot on the moon?” A reference from literature or the holly book Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Practice your presentation Maintain eye contact with the audience. Eye contact gives self-confidence feedback (speed up, slow down, repeat your self) Keep body movement quiet and natural. Maintain appropriate voice volume. Avoid wearing distracting clothing or accessories. Maintain a constant rate of speech Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Practice your presentation Won’t be able to duplicate the real audience stress. Avoid being nervous by: Practice in front of classmates, colleagues, family or friends. taking deep breaths distributing weight equally on both feet Use Body Language Effectively: relaxed gestures, eye contact; don't play with a pen or pointer. don't block visual aids Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Do’s & Don’ts for a Successful Presentation Do test your computer and practice the slide show before the audience arrives. Do check ahead of time for proper room lighting and for any glare from windows. Do make sure everyone in the audience can see and hear you clearly. Do memorize your speech. Don’t read slide content. Do use visuals (charts, graphs, tables, photos). Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Do’s & Don’ts for a Successful Presentation Do speak to your audience. Don’t speak to the screen. Do know the order of your slides and which one will come up next… If you need to refer to a previous slide, do make another copy and position where needed. Don’t try to reverse the slide show. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017 Time Management Can give presentation for any given time Pace yourself such as 1-2 slides / minute Don’t exceed the allocated time (max 1 min) Don’t finish two early ( 2 min) Video or animation (1-1.5 min) Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

Posture, clothes & Voice volume Stand up straight, legs spread, hands on the podium Take deep breath when nervous Formal clothing, no flashy or colorful clothes, no jewelry Speak up with clear voice Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017