Landscape Institute Library and Archive Working Group exploring the way forward progress report to Council July 2009

Approach of the Working Group Agree a set of objectives Understand the background to our current position financial administrative Review of the approach taken be related professional bodies Consult with senior members Explore possible options Submit preferred options for consideration by Council Engage with wider membership Agree on way forward & delivery a solution

fundamental business decision Landscape Institute remain at 33 or relocate? go stay a lot rests on a fundamental business decision

what are the possibilities? Landscape Institute remain at 33 or relocate? go if future finances or location prevents co-location stay place collection in temporary store, assuming relocation to larger premises transfer collection to a Specialist organisation, with or without library Option 1 retain the status quo Option 2 enhance the resource Option 3 transfer collection to new office Option 4 ransfer collection to serviced office Option 5 Secure storage but no access Option 6 Specialist storage With retrieval Option 7 Collection housed by third party Option 8 Collection absorbed by third party what are the possibilities?

assessing issues Landscape Institute remain at 33 or relocate? go stay if future finances or location prevents co-location stay place collection in temporary store, assuming future relocation to larger premises transfer collection to a Specialist organisation, with or without library Option 1 retain the status quo Option 2 enhance the resource Option 3 transfer collection to new office Option 4 transfer collection to ‘serviced’ office Option 5 Secure storage but no access Option 6 Specialist storage with retrieval Option 7 Collection housed by third party Option 8 Collection absorbed by third party assume annual cost of floor space £ ……………… consider reduction in working area to assist additional uses, meetings, visitors, hot desks, landscape internet Café etc? catalogue all existing material £………………….. provide additional Storage £…………………… review storage environment £................ review & edit collection create portal for wider electronic access & promote physical resource assess revenue potential Cost of packing / transfer? £…….. annual cost of floor area required £………… Capital cost of Additional storage £………….. Cost of packing / transfer? £…….. annual cost of floor area required £………… pot saving through reduction in area capital cost of additional storage £………….. ensure storage conditions are appropriate explore visitor access Cost of packing / transfer? £…….. No retrieval No library function Uncertain envirn conditions For unknown period Cost of packing / transfer? £…….. Annual charge Cost of retrieval / item Annual cost of retrieval, efficiency of process Ability to develop Opportunity to review before transfer Digitise selected Material + portal + revenue potential Which Organisation? Cost of packing / transfer? £…….. Annual charge Ability & cost of retrieving items Integrity of the collection? Opportunity to develop with LI? Opportunity for wider physical and electronic access? Which organisation? Cost of packing / transfer? £…….. One off / Annual Charge? Opportunity to retrieve items Integrity of the collection? develop with LI? Opportunity for wider physical and electronic access? enhance as Opt 2 enhance as Opt 2